Split between worksheets

While this problem is alleviated in Excel 2007 with its 1,048,576 rows by 16,348 columns, The old XL versions are still here.

Text files with a large number of records are better handled in a program like Access. Having said that, there can be times that these lists must be imported into Excel. If the file has over 65,536 records, the data will not fit on a single worksheet.

Here's a Microsoft Knowledge Base article with the macro code needed to bring oversized text data into Excel and split it into multiple worksheets:

Sub LargeFileImport()

      'Dimension Variables
      Dim ResultStr As String
      Dim FileName As String
      Dim FileNum As Integer
      Dim Counter As Double
      'Ask User for File's Name
      FileName = InputBox("Please enter the Text File's name, e.g. test.txt")
      'Check for no entry
      If FileName = "" Then End
      'Get Next Available File Handle Number
      FileNum = FreeFile()
      'Open Text File For Input
      Open FileName For Input As #FileNum
      'Turn Screen Updating Off
      Application.ScreenUpdating = False
      'Create A New WorkBook With One Worksheet In It
      Workbooks.Add template:=xlWorksheet
      'Set The Counter to 1
      Counter = 1
      'Loop Until the End Of File Is Reached
      Do While Seek(FileNum) <= LOF(FileNum)
         'Display Importing Row Number On Status Bar
          Application.StatusBar = "Importing Row " & _
             Counter & " of text file " & FileName
          'Store One Line Of Text From File To Variable
          Line Input #FileNum, ResultStr
          'Store Variable Data Into Active Cell
          If Left(ResultStr, 1) = "=" Then
             ActiveCell.Value = "'" & ResultStr
          Else
             ActiveCell.Value = ResultStr
          End If
          
          'For Excel versions before Excel 97, change 65536 to 16384
          If ActiveCell.Row = 65536 Then
             'If On The Last Row Then Add A New Sheet
             ActiveWorkbook.Sheets.Add
          Else
             'If Not The Last Row Then Go One Cell Down
             ActiveCell.Offset(1, 0).Select
          End If
          'Increment the Counter By 1
          Counter = Counter + 1
      'Start Again At Top Of 'Do While' Statement
      Loop
      'Close The Open Text File
      Close
      'Remove Message From Status Bar
      Application.StatusBar = False

   End Sub

Also:

Daniel Klann:

If you have not worked with macros before, Dave McRitchie has a tutorial:

Getting Started with Macros and User Defined Functions


[Edited entry from 4/14/2004]



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