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Friday, February 05, 2010 – Permalink – Order on the RightContext MenuEric Legault shares the VBA code that can be used when "Organizing Your E-mail Using Custom Item Context Menus in Outlook 2007".May appear to be daunting, but if you have had some exposure to VBA, it's not that bad. OfficeZealot See all Topics Labels: Outlook <Doug Klippert@ 3:24 AM
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Thursday, February 04, 2010 – Permalink – Command Reference2003-2007-2010Those of you that are just now making the switch to the Ribbon world, will find this valuable.ComputerWorld.com See all Topics Labels: Excel, Outlook, PowerPoint, Word <Doug Klippert@ 3:09 AM
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Tuesday, February 02, 2010 – Permalink – Office TrainingSuggestionsTechRepublic lists a number of areas that you might explore when training is needed for a new Office version.Here are a few:
See all Topics Labels: Access, Excel, Outlook, PowerPoint, Word <Doug Klippert@ 3:51 AM
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Friday, January 29, 2010 – Permalink – Stop Reply To AllMacro magicScott Hanselman (who is ". . . an old fat guy with a Black Belt that used to fit") has a tutorial on how to disable "Reply to All".How To Easily Disable Reply To All And Forward In Outlook See all Topics Labels: Outlook <Doug Klippert@ 3:01 AM
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Friday, January 22, 2010 – Permalink – Outlook TipsSuggestionsOutlook-Tips.net was put together by Diane Poremsky. While it covers Outlook 2003, the advice is still good.Outlook-Tips.net See all Topics Labels: Outlook <Doug Klippert@ 3:48 AM
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Thursday, January 14, 2010 – Permalink – Customize Your CalendarDo it your way. . . you can view your days and weeks in increments of 5 minutes, 60 minutes, and a variety of periods in between. You can adjust the view of your calendar according to your work week and work day; for instance, you can display Sunday through Thursday and show a normal day as being 11 in the morning to 7 in the evening if you like. Use different color schemes, and show more or less detail in your calendar. Office.Microsoft.com See all Topics Labels: Outlook <Doug Klippert@ 3:19 AM
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Tuesday, January 05, 2010 – Permalink – Signature MovesSign it your wayHere is a tutorial about Outlook pre-set signatures:"Signatures can be created in different formats and it can contain various elements. A basic signature will have just the sender’s name. Along with the name you can include acknowledgments like "Thank you", "Yours Lovingly", etc. Official or business signatures will have company name, contact number, company address, website URL, etc. Company logo or any other relevant graphic can also be used. Any text in the signature can be hyperlinked. Sometimes electronic business card or scanned signature is also used. The text of the signature can be formatted to make it more attractive. Occasionally signature will also contain disclaimer blocks like stating, "If you are not the intended recipient of the e-mail then you should delete the e-mail". Office-Watch.com See all Topics Labels: Outlook <Doug Klippert@ 3:23 AM
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Sunday, January 03, 2010 – Permalink – Keyboard and Key TipsFinger it out2007 apps look different because of the ribbon, but the keyboard can still be used to speed up tasks. Microsoft has an online course that may help After completing this course you will be able to:Office.Microsoft.com/Training See all Topics Labels: Access, Excel, Outlook, PowerPoint, Word <Doug Klippert@ 3:52 AM
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Wednesday, December 23, 2009 – Permalink – Moving PSTInstructionsIt is sometimes necessary to move Outlook .PST files to a different drive on your local computer. Here are Microsoft's instructions: How to Move your Personal folders You may be tempted to move the file to a network drive, but Microsoft advices against it: Why Outlook .PST files are unsupported over a LAN or WAN link How to manage .pst files in Outlook 2002 and in Outlook 2007 Slipstick.com has this to say about how To move a Personal Folders .PST file and Moving Outlook .PST files to a new machine [Edited entry from 12/24/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:46 AM
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Wednesday, December 16, 2009 – Permalink – It's PolicySet your ownIt's best to make your email rules available and well known: " Email is a quick, cheap and easy means of communication. This makes email a great business tool, but at the same time a potential threat for employers. Email threats such as confidentiality breaches, legal liability, lost productivity and damage to reputation cost companies millions of dollars each year. You may find it useful when trying to develop your own E-mail policy. EmailRepies.com: Create an Email Policy Business Link: Introduce an Email Policy [Edited entry from 12/16/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:28 AM
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Thursday, November 26, 2009 – Permalink – Send PicturesEmail PhotosIf you have a photo on your computer, from a digital camera or something that has been scanned to produce a JPG, GIF, or PNG file. Here are two choices for doing that: There is a little more to it. Here is a link to a great newsletter that comes in handy again and again: Office-Watch.com [Edited entry from 11/22/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:34 AM
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Friday, November 20, 2009 – Permalink – Download All Outlook PicturesThe Good and the EvilBy default, Outlook 2003 blocks all HTML content that is referenced by an external location. Many junk e-mail senders put an image URL in the e-mail message. The image URL notifies the junk e-mail senders' Web server when you read or preview the e-mail message. This type of image URL is also known as a "Web beacon." An example of a Web beacon image URL is: Also, you receive the following InfoBar message that indicates that the HTML content has been blocked: Click here to download pictures. To help protect your privacy, Outlook prevented automatic download of some pictures in this message. With all that warning, if you still want to do it:
 [Edited entry from 11/15/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:36 AM
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Tuesday, November 17, 2009 – Permalink – New in 2003/2007Fresh lookWhen Office 2003 was released, the only application that showed obvious changes from the earlier version was Outlook. Slipstick.com does a good job describing the changes and providing useful links. Also Office System 2007 Here is the Microsoft Office 2003 Editions Product Guide Here is Microsoft Office Outlook 2007 product overview 2010 adds the Ribbon. There is an apocryphal story that when Outlook was first considered, it was a PDA, kind of an electronic date book. One Microsoft manager, supposedly, questioned adding an e-mail reader, since any one who wanted to do that, could just do it on the Internet. Another story was that Microsoft was a little slow recognizing the Internet, because their managers were too old. They were in their late 20's and when they went to school the net had not progressed that far from the Well in San Francisco. When the young graduates entered the company, they were used to Internet access from their dorm rooms. MS woke up and swung the ship around almost overnight. [Edited entry from 11/12/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:37 AM
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Sunday, November 15, 2009 – Permalink – Color NewsA multidiscipline subjectHere is a study about how color effects a reader's choice of concentration. It was intended for newspaper publishers, but the same knowledge can be used in Web design, PowerPoint, or any other reporting application. Word and Excel will also benefit. Color, Contrast, and Dimension in News Design ColorProject The Poynter Institute is a school for journalists, future journalists, and teachers of journalists. Poynter.org [Edited entry from 11/8/2006] See all Topics Labels: Access, Addendum, Excel, Expression Web, FrontPage, Outlook, PowerPoint, Word <Doug Klippert@ 3:01 AM
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Thursday, November 12, 2009 – Permalink – Switch ControlsStartup flagsMicrosoft supplies switches or flags that can be used following a Command-Line start of an application After the Executable allow a space and the enter the Switch. The Microsoft Outlook Help file contains an entry that lists command-line switches, which you can use to start Outlook in a specific mode or with a specific form. Search for "Switches". Here's a good one:
 Command-Line Switches HowTo-Outlook [Edited entry from 11/6/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:35 AM
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Sunday, November 08, 2009 – Permalink – No Read ReceiptsShut them downEmail that includes a Read Receipt request can be a bother. You could click no when Outlook asks to send the reply, or you can set up a more permanent solution.
(In 2007+ click the Office button and go to Options>Mail)  [Edited entry from 10/30/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:45 AM
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Friday, November 06, 2009 – Permalink – Journalor notWhen you are poking around in Outlook, you may click on the Journal icon. A dialog box will appear asking if you want to turn Journal on:  Resist the temptation. Every Word/Excel/PowerPoint and Access file will be placed on a time line. Every e-mail sent to a Contact will be indexed. This will slow down your machine. It is a massive overkill. If you are involved in a project, you can use Journal to track specific documents. Here is a Microsoft Knowledge Base article on how to Disable Journaling for All Users. Here are some Journal Issues. If you still want to use Journal, here are some references from Slipstick.com. [Edited entry from 10/28/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:42 AM
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Saturday, October 24, 2009 – Permalink – What's in Your Head(er)?See it allThere are ways to see an email header. See: Email Headers Outlook-Tips.net shows a way to do it: . . . you can view the header and source together in the options dialog, if you edit a registry key. This works on mail downloaded from Internet mail transports only, not Exchange server mailboxes. However, if you access the mailbox using an Internet transport, you'll see the full source. Viewing Headers [Edited entry from 10/9/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:03 AM
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Monday, October 19, 2009 – Permalink – Re-search ResearchLook againOutlook has a feature functionality for "Search Folders". Henrik Walther, at Outlook Exchange, has written a description of how to use this tool: Using Search Folders in Outlook Search Folders are a kind of new user interface for the Advanced Find functionality, which has been with us through several Outlook generations. The thing that makes Search Folders new and unique is the possibility for defined search criteria to be saved and represented through a kind of virtual folder in the Outlook client. What this means is it gives us a virtual folder view of the content in one or more "normal" folders, for which a search criteria has been defined. Also: Office.microsoft.com: Search Folders [Edited entry from 10/1/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:30 AM
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Wednesday, October 14, 2009 – Permalink – Access to E-mailWhat's the Outlook?Garry Robinson from GR-FX Pty Limited of Australia and Scott McManus from Skandus, have a tutorial about: Processing E-Mail Orders using Outlook and Access. They have include sample database downloads and the code needed to make the engine work. "Using Microsoft Access and Outlook together can reduce manual processing of Ordering emails very substantially. I know this because sometimes it would take up to 15 minutes to undertake all the little steps of saving customer details into tables and newsletter lists. Also without software, it was very difficult to explain to other staff members what to do when an e-mail arrived. Now we can process the orders in a couple of minutes when Outlook email arrives in the correct folder." [Edited Entry from 9/24/2006] See all Topics <Doug Klippert@ 3:02 AM
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Tuesday, October 13, 2009 – Permalink – Email GarageAuto ArchiveAuto archiving of old messages is a two-part process. Go to Tools>Options and choose the "Other" tab. Click the "AutoArchive" button. Select where you would like the archive.pst file to be stored and how often you want messages to be moved to the archive.pst file, for instance every 14 days. OKyour way out. AutoArchive is a process that searches for folders that have items that need to be saved. Now you need to set up the folders that you want AutoArchive to look at. Go to View>Folder list. Right click on a folder such as Inbox, Family letters, any other directory that you have created. On the Right click Shortcut menu, choose Properties. Choose the AutoArchive tab. Put a check next to "Clean out items older than" and choose the time period. You can decide to have items in that folder sent to an archive file of your choosing. For instance older than 3 months. OKyour way out. Now ever 14 days AutoArchive will look at the folders and archive files that have become older than 3months. Also see: Working with AutoArchive Default Settings - University of Wisconsin Outlook Email Archiving Tips and Tricks - The Naked PC Outlook Backup and Archive Procedures - Kellogg School of Management Setting Up Retention Settings in Outlook 2003 -Microsoft Office Online An Overview of Archive and AutoArchive - KB 290847 [Edited entry from 9/23/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:30 AM
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Wednesday, October 07, 2009 – Permalink – Outlook's RightThe bounty that is a right click.
Outlook-Tips.net [Edited entry from 9/15/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:02 AM
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Friday, October 02, 2009 – Permalink – Messy EmailJunky appearing addressesOffice-Watch is a great newsletter covering Email/Windows/Access and Office in general. One of their recent offerings tackled email addresses: Which of these email address (all fake) is formatted correctly? Further discussion at: Office-Watch.com [Edited entry from 9/7/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:43 AM
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Friday, September 18, 2009 – Permalink – Where da Store?Pick your own locationIf you need to change or just locate where Outlook stores its information: "With Outlook closed, open Control Panel and double-click Mail. (Type Mail in the Search box.)  See more from Ed Bott: Find your e-mail folder fast [Edited entry from 8/22/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:58 AM
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Wednesday, September 09, 2009 – Permalink – Delegate SendsFill the managers Sent fileHere's a trick that your manager may find helpful. Instead of asking if a note was sent, they’ll be able to find it in their own Sent Items folder. When messages and meeting requests are sent by a delegate, on behalf of a manager, a copy of each item is saved in the delegate's Sent Items folder; this behavior is by design.The delegate can now copy or move items to the manager's Sent Items folder. Microsoft.com: Save items to a manager's Sent Items folder [Edited entry from 8/11/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:31 AM
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Thursday, September 03, 2009 – Permalink – Desktop Email QuickieClick to createIf you need to send a note to someone on a regular basis, consider using a desktop shortcut. Right click the Desktop and choose New>Shortcut. Here is the command to enter in the "Type the location box".
EdBott.com: Create instant e-mail messages (I didn't find it necessary to add quotes to contain the spaces in the code.) [Edited entry from 8/4/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:54 AM
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Thursday, August 27, 2009 – Permalink – Link Up in OutlookLet's get hyperThere can be more to creating a link than just typing the address Any Internet address that you type into an Outlook message or other item becomes a hotlink that other Outlook users can use to get quickly to that resource. Slipstick.com: Outlook Links Outlook folders and items can also be added as hyperlinks in messages and other items. Support.microsoft.com: Using Hyperlinks to Access Outlook Folders and Items [Edited entry from 7/27/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:46 AM
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Monday, August 24, 2009 – Permalink – Find Someone's Email AddressEther-like white pagesFinding a published landline phone number is pretty easy. Cell phones may be searchable in the future. Here are directions on how to find an individual's email address. There are some good hints, but remember that the first suggestion is to "Ask directly" Finding List. Email Lookup [Edited entry from 7/25/2006] See all Topics <Doug Klippert@ 3:17 AM
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Saturday, August 22, 2009 – Permalink – Self HelpGet started in the right directionThe Office of Technology Services of Towson University, located in Towson, Md., provides Self-Help Training Documents for many applications. They are available for many levels of knowledge. They’re clean, clear, and concise.
[Edited entry from 7/21/2006] See all Topics Labels: Access, Excel, Expression Web, FrontPage, Outlook, PowerPoint, Vista, Windows, Word <Doug Klippert@ 3:03 AM
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Friday, August 21, 2009 – Permalink – Search Folder MagicStore searchesMessages are not stored in Search Folders. Search Folders are virtual folders that contain views of all e-mail items matching specific search criteria. Search Folders display the results of previously defined search queries. The e-mail messages shown remain stored in one or more Outlook folders. In Mail, in the Navigation Pane, there are three default Search Folders
When you create a Search Folder, you have a number of options to choose from, such as "Mail with attachments" or "Mail from specific people." You can also create your own custom Search Folders, defining specific search criteria that e-mail messages must meet to be displayed in the Search Folder. Each Search Folder is a saved search that is kept up-to-date, monitoring all of your folders for any item that matches the search criteria of the Search Folder. When you delete a Search Folder, the e-mail messages shown in the Search Folder are not deleted, because those items are never saved, only viewed, in a Search Folder. However, if you open or select one or more e-mail messages shown in a Search Folder and delete the e-mail messages, the messages will be deleted from the Outlook folder where they are stored. Office.microsoft.com: Search Folders  Outlook's search folders retain the results and remain up-to-date by adding new messages to the search folder as they arrive, provided you view the contents at least once every 8 days. If you use the folder less often, Outlook will need to rerun the search. Because Outlook has a limit of 20 search folders, use Advanced Find for less used searches. When you save the Advanced Find search, it's almost as fast and convenient as Search Folders. Advanced Find allows you to save the searches as Office Saved Searches (*.oss). Choose File, Save Search. Once saved to your hard drive, you can copy them to any folder within Outlook, or drop it on the Outlook bar for easy access. To run the search, just double click on it. Also: Slipstick.com [Edited entry from 7/20/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:02 AM
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Saturday, August 15, 2009 – Permalink – Recover Deleted E-MailProbably notIf you accidently delete a piece of e-mail, or a folder, you can recover it in the Deleted items folder. If that folder has been emptied, you might have one more chance. The following method works only on PSTs, when it works.Outlook-Tips.net Recover Deleted Messages Support.microsoft.com How to recover items that have been hard deleted [Edited entry from 7/12/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:49 AM
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Friday, August 07, 2009 – Permalink – Send to All Your FriendsWhile you still have anyHoax e-mail, at one time, threatened to overflow offices and homes with deleted electrons. Some of the offers and "insights" seemed so real and they came from respected senders. If you have doubts about claims that:
BreaktheChain.org Another spot to check is: Snopes.com [Edited entry from 7/4/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:25 AM
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Friday, July 31, 2009 – Permalink – Delete DaysErase the futureIf the need should arise to clean out your calendar and start fresh, here's how. You don't have to erase all appointments. You can choose which groups deserve oblivion. For Microsoft Office Outlook 2003
How to delete all Outlook Calendar items Outlook 2007 appears to work the same way:  [Edited entry from 6/26/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:15 AM
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Saturday, July 25, 2009 – Permalink – Multiple Mail DragQuick trickTo send an e-mail message to a number of people in your Contacts file, hold down the CTRL key and select the individual recipients. Drag the selection to the Inbox icon on the Outlook bar. A new blank pre-addressed e-mail form will open for you. If you wish to schedule an appointment, drag the selection to the Calendar icon. The definitive site for more information about Outlook is: Slipstick.com [Edited entry from 6/18/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:34 AM
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Wednesday, July 15, 2009 – Permalink – Restore DefaultsOffice 2003 redoTo reset the original settings in Office 2003, follow these steps. Make sure that you back up your files before you follow these steps.
Microsoft Office Diagnostics in 2007 replaces Diagnose and Repair: Howtogeek.com [Edited entry from 6/7/2006] See all Topics <Doug Klippert@ 3:22 AM
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Friday, July 10, 2009 – Permalink – Delegate Delete DeliveriesChoose the folderWhen you delete items from a Mailbox folder of another user where you have deletion privileges, the deleted items go into your Deleted Items folder rather than that of the mailbox owner. Here are the steps to change that procedure: Exit and Logoff Outlook
Items deleted from a shared mailbox go to the wrong folder in Outlook [Edited entry from 6/2/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:33 AM
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Saturday, July 04, 2009 – Permalink – Get Hooked UpLink to apps in OutlookThe Outlook bar is handy to jump from Mail to Contacts to Calendars, but you can do more with it. If you can locate the EXE of a program, it can be dragged to the Outlook bar to create a shortcut. Here is a collection of more things that can be done with hyperlinks. Slipstick.com: Using Microsoft Outlook Links [Edited entry from 5/26/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:19 AM
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Sunday, June 28, 2009 – Permalink – 30 Days HathOne Day at a Time
Labels: Expression Web, FrontPage, HTML, Internet, Outlook <Doug Klippert@ 3:00 AM
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Tuesday, June 23, 2009 – Permalink – Mail Your MDB-ACDBDon't let Outlook stop youThere was a lot of frustration with Outlook 200x. If an Access MDB file is received, Outlook expects the worst and blocks the attachment. The trick has been to ZIP the file or change the extension to something like .DAT. Here's a registry trick that restores Outlook to the good old days. Outlook 2007, 2003, 2002 and Outlook 2000 SP3 allow the user to use a registry key to open up access to blocked attachments. (Always make a backup before editing the registry.) To use this key: If you are using this registry entry, a glance at Help>About Microsoft Outlook will show Security Mode: User Controlled above the license information.Slipstick.com: Opening .exe Attachments Also see: Shortcuts for Sending Access Objects via Email [Edited entry from 5/8/2006] See all Topics <Doug Klippert@ 3:27 AM
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Tuesday, June 16, 2009 – Permalink – Resend on BehalfAlternate to ForwardLet's say you get a message that you would like to forward, but you don't necessarily want to take "ownership."
IMPORTANT: If the recipient clicks the Reply button, his message will go to the original sender, not to you.  Thanks to Ed Bott for pointing this out, EdBott.com [Edited entry from 5/1/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:53 AM
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Tuesday, June 09, 2009 – Permalink – Netiquette - EtiquetteWhy do you need email etiquette?A company needs to implement etiquette rules for the following three reasons:
32 of the most important email etiquette tips Netiquette — Yale Career Planning — About E-mail Etiquette (Netiquette) — Chris Pirillo Netiquette — Virginia Shea Spam Is Not the Worst of It [Edited entry from 4/23/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:37 AM
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Wednesday, June 03, 2009 – Permalink – Reading PainIt's not my glasses, the print's too small!Scott Hanselman's Computer Zen Blog "Thoughts on .Net, Web Services, and Life" had this entry about Outlook: Changing the Font Size of the Reading Pane in Outlook: Impossible? "Is it sadder that:I can't find a way to make the change permanent either, but: Some users prefer the better visibility of a larger font size for reading their messages in the Reading or "preview" pane. You can make the text or font in the pane larger or smaller by using the scroll wheel on your mouse. Using the scroll wheel is the only way you can change the text size, although more options are being considered for a future version of Outlook. Use the Reading Pane, highlighted in red, to preview your messages without having to open them. Click in the Reading Pane, press CTRL, and roll the scroll wheel. Rolling the wheel away from you makes the text bigger, rolling it towards you makes the text smaller.For information about the OL interface, see Slipstick.com. Managing the Outlook Interface [Edited entry from 4/15/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:15 AM
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Saturday, May 16, 2009 – Permalink – Delete It and Mean ItTurn off the questioningDeleting an item in Outlook sends it to the Deleted Items folder. If you're sure that you want to eradicate the note, you can hold the Shift key when you delete an item. You will receive a dialog asking if you are sure you want to permanently delete it. To avoid the nagging you can turn off "Warn before permanently deleting items" under Tools>Options>Other>Advanced Options.  Be careful because you can delete items that might have benefited from one more moment's consideration. (If you're using an Exchange server, you can probably get it back) [Edited entry 3/23/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:42 AM
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Saturday, May 02, 2009 – Permalink – 4-1-9Nigerian Advance Fee FraudThe Advance Fee Fraud (AFF) is known internationally as "4-1-9" fraud after the section of the Nigerian penal code which addresses fraud schemes. (BTW, it is pronounced 4-1-9, not four-nineteen.) You've most probably been approached via email to help some poor soul smuggle millions out of some war torn province in return for a generous finder's fee. "A renowned psychiatrist from UC Irvine was duped into squandering at least $1.3 million of his family's fortune on a Nigeria Internet scam, according to a lawsuit recently filed by his son. LA Times March 2, 2006 If your willing to take the risk, here is a site that baits the scammers. 419Eater.com [Edited entry from 3/7/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:26 AM
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Saturday, April 25, 2009 – Permalink – Change CategoriesFit people into the right peg holeGo to View>Arrange by>Current View and select by Category. (View>Customize Curent View) You can create a new Category and then just select Contacts and drag them into the right slot. This technique works with any Outlook item for many Outlook fields, including Private and Company but won't work on fields that aren't editable. You can use it to add Categories but not remove them.Slipstick.com: Group By [Edited entry from 2/27/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:44 AM
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Friday, April 17, 2009 – Permalink – Where Do You Store Your Spam?It's Your Mess, Clean It UpPrevious versions of Outlook can handle PST files just this side of 2 GB (1.82) and Outlook 2003+ can go up to about 20-30 gigs with the new MSUPST format. However, very few administrators are going to allow users to save anywhere near that amount of information. Outlook does have a tool to managing the size of the mailbox from within Outlook:
This dialog includes quick links to find large items of a chosen size and items older than a selected number of days. You can view the size of folders, fine tune AutoArchive and empty the deleted items folder.
[Edited entry from 2/1219/2006]
See all TopicsLabels: Outlook <Doug Klippert@ 3:04 AM
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Thursday, April 09, 2009 – Permalink – Excel-lent E-MailOutlook, Excel, and VBARon de Bruin, Microsoft MVP - Excel, has put together a collection of VBA routines to make Excel e-mail friendly. See if these topics tempt you: Example Code for sending mail from Excel
Also see:
<Doug Klippert@ 3:23 AM
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Wednesday, April 01, 2009 – Permalink – Flag That PlayDog ear your emailWith RSS entries, I average 500 or more messages a day. Here's a suggestion about how to tame the problem. "You clear up one problem and delete the e-mail message -- and meanwhile six others pop up in your Inbox. Microsoft Office Outlook can flag messages with priorities, set reminders, and flag messages for follow-up, so that you can glance quickly at Outlook and know immediately what needs to get done first." Office.Microsoft.com: Demo: Organize your e-mail more easily than ever [Edited entry from 2/3/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:23 AM
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Tuesday, March 24, 2009 – Permalink – BCC, not your old CCAvoid header spaghettiThere are three parts to the Address section of an email message:
About.com: Sending an Email to Multiple Recipients - Cc: and Bcc: Hamra.net: Use BCC field when addressing mass mail Actrix.co.nz: Using the CC and BCC Fields in E-mail While the recipients can't see the Bcc list, you can see the list in messages you SENT: "To see the Bcc addresses for messages that you sent, open the message from the Sent Items folder, then choose Actions>Resend This Message. If you don't see the Bcc box, choose Find>Bcc Field to display it. Another method you can use in the Sent Items folder, is to choose View>Show Fields and add the Bcc field to the current view. You may not be able to see all Bcc recipients that way if the list was a long one.Slipstick.com: To view Bcc addresses for sent messages [Edited entry from 1/26/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:23 AM
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Saturday, March 14, 2009 – Permalink – Email HeadersHow to read the codeSpam is as ubiquitous in email as it is in an Hawaiian restaurant. These links may help you distinguish pork shoulder from the other stuff. "This document is intended to provide a comprehensive introduction to the behavior of email headers. StopSpam.org: E-mail Headers "The ability to read and decipher email headers is a useful skill to learn for tracing messages to their original source and diagnosing many other problems. Headers may contain a lot of information but the most important information will always be contained in every email header."
Labels: Outlook <Doug Klippert@ 3:51 AM
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Friday, February 27, 2009 – Permalink – Yeah, Sure, That's My EmailA lie will set you freeDodgeit.com allows you to create throwaway email addresses. It then delivers the email that comes into the resulting mailbox as an RSS feed that you and everyone else who can guess at your throwaway email address can read. Pick a throwaway address, say: NotMyAddress@dodgeit.com Give that address out to inconsequential sites. Check NotMyAddress from homepage of Dodgeit.com. Subscribe to an RSS feed to keep an eye on the mailbox.
[Edited entry from 12/25/2004] Labels: Outlook <Doug Klippert@ 3:23 AM
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Thursday, February 19, 2009 – Permalink – Protect Your AddressKeep the bots at bay"Spam is an incredible problem and it is getting worse - your e-mail address is a commodity and if you put it on a web page, it WILL eventually be found, spammed and sold to other spammers. The problem is that you have a web page and you need to make it possible for people to send you e-mail from your page but you don't want to get bombarded with spam - what can you do? MailMe PHP Form Mailer With Spam Blocking Also: Mailto script a simple little Mailto: script that allows you to choose who you want to email from a pull down menu (View source for code) Software Listing: Mailto Mailcrawlers and protectors [Edited entry from 12/16/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:02 AM
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The following website creates a script for you to encode your email address. It is called the enoder.
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http://hivelogic.com/enkoder/form
Thursday, February 12, 2009 – Permalink – Digitally SignMessagesIf you have a need to protect the contents of your email messages, these links should point you in the right direction.Outlook supports the following features for cryptographic messaging: Overview of Cryptography in Outlook 2003 Free digital ids Slipstick.com: Encryption and Message Security Tools TheTechGap.com: Digital IDs in Outlook Verisign: Digital IDs [Edited entry from 12/8/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:02 AM
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Sunday, February 01, 2009 – Permalink – MailTo ShortcutJust a quick noteYou can create a shortcut on your desk top that will start or switch to your default email application. You can also fill in parts of the message if you want. Right-click an empty spot on the desktop and choose New>Shortcut. In the box that says "Type the location of the item", enter something like: mailto:All@Once.com.  The University of Nebraska at Lincoln has some other entries you may want to try. They are intended as HTML hyperlink references, but some of them work as shortcuts too. MailTo Outfront.net also has some information: Getting More From 'mailto' [Edited entry from 11/30/2005] See all Topics Labels: Expression Web, FrontPage, HTML, Outlook, Vista, Windows <Doug Klippert@ 3:50 AM
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Sunday, January 25, 2009 – Permalink – Email IconsFoil the spoilersIf you include an email address it can be read be the evil robot of the web. Nexodyne.com will create a free email icon graphic to be used in place of a mail hyperlink.  You could also use this piece of Javascript to avoid R2D2. (user in this case would be "MyJunkMail.Place" mydomain would be "Gmail.com") <script language="JavaScript">
<!-- Begin
user = "myaddress";
domain = "mydomain";
document.write('<a href=\"mai' + 'lto:' + user + '@' + domain + '\">');
document.write(user + '@' + domain + '</a>');
// End -->
</script>
<noscript>
Here goes some text that can be seen if Javascript is disabled.
</noscript>(from SB Projects.com) [Edited enty from 11/22/2005] See all Topics Labels: Expression Web, FrontPage, Outlook <Doug Klippert@ 3:35 AM
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Sunday, January 11, 2009 – Permalink – PayPal - PhishingA tutorialAs part of a series on Identity Protection Resources, PayPal has a section on Spoofing or Phishing. "Many spoof emails look very real. While there are some telltale signs, it can often be difficult to identify fake emails. Whenever you get an email about your PayPal account, the safest and easiest course of action is to open your browser and log in to your PayPal account directly without clicking any links in the email. Spoof Tutorial [Edited entry from 11/7/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:07 AM
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Tuesday, December 30, 2008 – Permalink – Spam - A How to GuideWhy let the sleaze balls have all the fun?We've traded garbage cans full of unsolicited mail for full blocked or deleted bins. Here is a site that has information on stopping the bad guys, including information from their perspective.
Labels: Outlook <Doug Klippert@ 3:44 AM
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Friday, December 26, 2008 – Permalink – Icons - Itsy Bitsy IndicatorsIcons — Itsy Bitsy IndicatorsWhat those little graphics mean There's not much room in an Outlook icon to communicate information. Robert Sparnaaij, MVP-Outlook, has put together a legend of these tiny pictures with their meanings. Such as:  What Do The Icons Mean? For more information see his web site: How to Outlook [Edited entry from 10/20/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:42 AM
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Monday, December 22, 2008 – Permalink – Shipping StatusTrack UPS and FedExWith eBay and Amazon, packages are flying across the country 24 hours a day, locating a shipment can be important.This free Outlook add-in combines with Outlook's calendar to follow the path of an order. "Parcel Tracker is an add-in for Microsoft Outlook that automatically synchronizes an appointment item with a shipping service enabling you to track your package delivery / status directly from the Outlook's calendar. Parcel Tracker By David Levinson [Edited entry from 10/13/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:32 AM
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Sunday, December 07, 2008 – Permalink – Match Template to AccountSet your identity
Labels: Outlook <Doug Klippert@ 3:56 AM
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Friday, November 28, 2008 – Permalink – Dynamic Distribution ListsGroup the contactsIf you want to send an email to a list, but omit a few of its members, Click on the plus sign next to the distribution name. Click OK to expand the list and remove members who you do not want to receive the email. Rather than creating and updating a distribution list as a list of names, you could use Categories. To add or remove names from a mailing list, just add the category or remove it from the contacts form. If an email address changes, only the contact form, not the distribution lists needs to be updated. Send a message or meeting request to the group or create appointments or tasks, by opening the Contacts folder and use the Group By Category view and select the desired group. Choose the desired action from the Actions menu. The drawback here is that all of the names will be displayed on the To: line. They can, of course be cut and pasted to the BBC: line. From Diane Poremsky's Outlook Tips website [Edited entry from 9/13/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:37 AM
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Thursday, November 20, 2008 – Permalink – Calendar on the WebExchange not requiredOutlook has made it possible to share your calendar on the Internet as a web page.
Also: [Edited entry from 9/1/2005] Labels: Outlook <Doug Klippert@ 3:15 AM
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Wednesday, November 12, 2008 – Permalink – Security PromptAvoid the warning"A program is trying to automatically send e-mail on your behalf. Do you want to allow this?" or:  This is the result of a security update in Outlook 2000+. Here's how to get out of the problem: Express ClickYes . . ."a tiny program that sits in the taskbar and clicks the Yes button on behalf of you, when Outlook's Security Guard opens prompt dialog saying that a program is trying to send an email with Outlook or access its address book. You can suspend/resume it by double-clicking its taskbar icon. Developers can automate its behavior by sending special messages." Also see: Automation Security from Slipstick.com Outlook Email Security Administrative Options for the Outlook E-mail Security Update [Edited entry from 8/21/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:25 AM
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Friday, October 31, 2008 – Permalink – Desktop AlertFix the timingYou can set the length of time a desktop alert appears, by going to:
[Edited entry from 8/5/2005] Labels: Outlook <Doug Klippert@ 3:04 AM
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Saturday, October 25, 2008 – Permalink – Fix the PSTFree toolkit"If you can't open your Personal Folders file (.pst) or your Offline Folder file (.ost), or you suspect that your .pst or .ost data file is corrupt, you can use the Inbox Repair tool (Scanpst.exe), to diagnose and repair errors in the file.
Slipstick.com: Labels: Outlook <Doug Klippert@ 4:46 AM
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I heard a popular Outlook recovery tool called Advanced Outlook Repair is also availabe for repairing your PST file. It is a powerful tool to recover messages, folders and other objects from corrupt or damaged Microsoft Outlook PST files.
Try-repair microsoft Outlook,because this tool helped me in similar situations,and yet is free as how as i know,program recovering lost Microsoft Outlook data is a sequence of operations involving scanning, identifying and saving such Microsoft Outlook items as messages, contacts, notes, reminders, journals, meetings, etc, recover data when a *.pst file completely or partially stops functioning, for example, it becomes completely or partially unreadable because of other applications, antivirus software or power failures,it scans, identifies and saves data from the pst file without modifying or indexing the source pst file,can save various Microsoft Outlook items as separate files with the .eml, .vcf and .txt extensions,reading data from files created in Microsoft Outlook versions 97, 98, 2000, XP, 2002, 2003, 2007 and saving recovered data in the format of Microsoft Outlook versions 97, 98, 2000, XP, 2002, 2003, 2007.
You can also try a powerful and robust PST Repair Software to repair corrupt Outlook PST & recover email, calendar, notes, tasks, contacts and other pst file items. The software also helps to retrieve lost pst password and split pst file of microsoft outlook.
Microsoft offers the Inbox Repair Tool to correct most of the issues with corrupted PST (Personal Storage) file. Although it is not always capable of handling PST Corruption and your PST file remains inaccessible. To handle such cases, you may try third party PST Repair software such as Stellar Phoenix Outlook PST Repair.
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 : 10/01/2009
Tuesday, October 21, 2008 – Permalink – Survey FormsQuestionnaires and queriesYou don't necessarily need special survey software to put out inquires. These add-ins will let you produce an email survey. RSVME.com : "RSVME is a free application that integrates with Outlook and other email packages, and makes obtaining feedback from people a snap! You can quickly and easily put together a questionnaire on any subject, from the best time for soccer practice to who's bringing what food to a party. Then select names out of your address book you want to send the questionnaire to, and send. It's that simple! As your friends get your email and answer your questionnaire, you get the response back in one simple-to-read report"
"This Microsoft Outlook sample message form by Scott Bradley makes it easy to create surveys. Instead of building a different form for each survey you need to conduct, you can use this single form to create many different types of surveys. It supports five different types of questions:
"Easy Survey uses Microsoft Access for its form creation. It allows the user to make the survey form quickly and simply. All you have to do is create the essential tables in Microsoft Access and then the Form for the survey based on these tables. After that the Easy Survey Wizard will help you to make a "Survey Project" which you can use in Microsoft Outlook."
Labels: Outlook <Doug Klippert@ 3:48 AM
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Not sure if it's OK to post non-Office stuff here, so please delete this if I am overstepping. But the Alpha Five database makes it REALLY easy to do e-mail or Web-based surveys, and it uses the Office 2003 user interface. If you know Excel, you'll find ALpha Five really easy to use. Trial version is free to use for 30 days, and provides all features.
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Thanks. Richard Rabins Alpha Software http://blog.alphasoftware.com
Thursday, October 16, 2008 – Permalink – Custom DictionarySpell it the way you want to!Although Office has its own dictionary, it probably does not contain all the words and jargon that you use. If this is the case, you can add your own frequently used terms, and names to the dictionary.
About.com: Microsoft.com See all Topics Labels: Access, Excel, Outlook, PowerPoint, Word <Doug Klippert@ 1:42 AM
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Monday, October 13, 2008 – Permalink – Attachment VirusGet over the attachment"Many of the most common computer viruses and other malicious software are spread through e-mail attachments. If a file attached to an e-mail message contains a virus, it's often launched when you open the file attachment. No matter what e-mail program you use or what version of Windows you're running, you can help avoid some viruses by following a few basic rules. If you use the latest version of Outlook or Outlook Express and if you use the latest version of Windows, there are a few unique enhancements and default settings to help keep you from accidentally infecting your computer with a virus.
Also:
Labels: Outlook <Doug Klippert@ 7:41 AM
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Saturday, September 27, 2008 – Permalink – Forward My MailLet it follow you aroundBy using a rule that you create, Outlook can examine each message that you receive for certain characteristics and then automatically forward or redirect any message that matches the characteristics to another e-mail account.
James S. Huggins' Refrigerator Door has this information: Labels: Outlook <Doug Klippert@ 3:58 AM
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Saturday, September 20, 2008 – Permalink – Spam Definitionsand Other E-mail PestsThe Very Basics:
Labels: Outlook <Doug Klippert@ 3:54 AM
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Sunday, September 07, 2008 – Permalink – Appointment to EmailDrag and dropWhen you receive a message about an upcoming meeting, you don't have to copy the address and time and then open Calendar and then open a new appointment dialog box. Just drag the message onto the Calendar icon. A new appointment form will open up with the body of the email. You can then adjust the location and time if needed.
"Microsoft Outlook supports vCalendar, a powerful approach to electronic Personal Data Interchange (PDI). PDI occurs every time individuals communicate, in either a business or personal context. These interchanges frequently include the exchange of information, such as business cards, telephone numbers, addresses, dates and times of appointments, and such. The vCard and vCalendar features facilitate PDI electronically.
Also See: Labels: Outlook <Doug Klippert@ 7:02 AM
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Nice information. You list the tips for set the vCalender with Outlook. it is helpful for set the vCalender. Thanks.......
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Monday, September 01, 2008 – Permalink – Calendar Help and TipsMore answersMalek Tips.com has tips on a myriad of PC topics. Here are the titles of a few of their Outlook hints:
Outlook 2003 Calendar and Meeting Help and Tips [Edited entry from 5/19/2005] See all Topics Labels: Outlook <Doug Klippert@ 7:58 AM
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Wednesday, August 27, 2008 – Permalink – Stop Auto Fill-inDo your ownHere's how to stop Outlook from automatically filling in the e-mail address when typing the name of a contact in the To: field. Outlook's Suggest Names feature helps speed up routine e-mail activities. However you may want to get rid of it when, for instance, you have two or more e-mail addresses that are similar and Outlook keeps choosing the wrong one. To turn this feature off:
Suggest names doesn't work? If Auto Suggest and name checking is not working, rename the *.NK2 file. Outlook will create a new one. You can rename or delete the NK2 file if you want to get rid of all addresses in your autocomplete file.
Labels: Outlook <Doug Klippert@ 1:34 AM
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Sunday, August 10, 2008 – Permalink – HolidaysInvent your ownMicrosoft Outlook has a built-in feature to add holidays from different countries and religions to your default Calendar folder. You can add holidays to your Calendar folder by following these steps:
For Outlook 2000 and earlier versions, the list of holidays is stored in a text file named Outlook.txt, found in the language specific subfolders of the Office folder. Starting with Outlook 2002, the file is named Outlook.hol. If you are setting up a company-wide deployment of Outlook, you may want to edit this file in Notepad to add your own holidays, remove lists that you don't want users to import, or correct dates that Microsoft got wrong. For more information about Outlook holidays and an updated file for holidays through 2007, see: Slipstick.com: Microsoft Outlook Holiday Issues Calendar Tools for Outlook [Edited entry from 4/24/2005] See all Topics Labels: Outlook <Doug Klippert@ 4:35 AM
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Wednesday, July 30, 2008 – Permalink – Countdown to AppointmentSeven days till vacation
[Edited entry from 4/7/2005] Labels: Outlook <Doug Klippert@ 3:50 AM
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Saturday, July 12, 2008 – Permalink – Leave on Server?Why does it do that?"All the e-mail messages that you receive go through an e-mail server for your e-mail account. Depending on the type of e-mail account that you use, your e-mail messages are processed in one or more of the following ways. For information regarding how different e-mail accounts handle e-mail message, see the following:
For more information see this Microsoft Support article: Leave e-mail messages on your e-mail server [Edited entry from 3/18/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:36 AM
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Saturday, July 05, 2008 – Permalink – Outlook Does Not RespondDon't Alt-TabIn the heat of the moment it is natural to want to just Alt-Tab between applications. You may be working in Word and feel the overwhelming need to check your mail. Alt-Tab brings Outlook to the fore, so you Alt-Tab again to get back to your prose. Doing this can cause Outlook to slow down and even stop. Outlook is still active, just waiting in the background. The suggestion is to minimize Outlook between peeks. "Get in the habit of minimizing Outlook 2003 rather than just using Alt-Tab or a Windows task bar button to switch to another program. If you leave the full Outlook 2003 window active, it may use so much memory that it stops responding" Microsoft KnowledgeBase 827310: Outlook 2003 stops responding after a long period of use "While Outlook 2003 is running, it periodically pages memory in and out of the process address space. When the memory that is free is large, Outlook 2003 is permitted to have more pages in memory. This increases the memory that is being used by Outlook 2003. If another application requires memory, Outlook will release memory. [Edited entry from 3/10/2005] See all Topics Labels: Outlook <Doug Klippert@ 5:26 AM
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Thursday, June 26, 2008 – Permalink – Troubleshooting OutlookWhen all else failsHow to troubleshoot error messages in Outlook and in Outlook Express
Microsoft TechNet: Microsoft Office Online:
Labels: Outlook <Doug Klippert@ 4:16 AM
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It is very nice information for all the outlook users. Thanks for inform all the error about Outlook.ziwmkfty
I heard about not bad application-outlook express troubleshooting, can safely open the file of dbx format and extract messages,troubleshoot Outlook Express with all versions of Microsoft Windows operating system, starting from Windows 98, troubleshoot also supports all versions of Outlook Express.
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Thursday, June 19, 2008 – Permalink – Global Area Code ChangerFix ContactsTelephone area codes sometimes run out of numbers and need to be split. Slipstick.com's Outlook Contacts Tools page offers some suggestions including: Slovak Technical Services: Phone Changer After a reorganization or buyout, have you ever needed to replace domain portion of e-mail addresses in a Contacts folder? Here's a macro from Woody Leonard's WOPR forum. Global Change of email addresses (If you use it, you might want to comment out some of the MSGBOX entries. ) Labels: Outlook <Doug Klippert@ 4:52 AM
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Saturday, June 14, 2008 – Permalink – Address LayoutCustom layoutWhen you use the Outlook as a source for addresses, you can customize the display to suit your own needs. When you use the Insert Address button in the Envelopes and Labels dialog box it does not use the same format as the Insert Address button. Here's the location to put the Address book on the Quick Access Toolbar in 2007:  Here's the work around: Insert Address Button Does Not Use AddressLayout AutoText Entry MacroButton; scroll down to Insert Address from Outlook> Here are two sources with directions about how to reformat the AutoText entry: "AddressLayout". Slipstick.com Inserting Addresses into Microsoft Word Documents
<Doug Klippert@ 7:07 AM
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Tuesday, June 10, 2008 – Permalink – Auto LinkOutlook Contacts in AccessAutomatically set up links to data outside of Access. It still works in Access/Outlook '07. Try this:
 The changes made in Access will be reflected in Outlook and vice versa. If you want to create a new database that will link to other data that isn't in an Access format, you can do it quickly. The classic way is to use the File>Get External Data >Link Tables method. However you can simply choose File >Open from the menu bar. Select the appropriate data format from the Files Of Type dropdown list (such as Microsoft Excel (*.xls)). Open the file and Access will automatically create an MDB file with the same name as the data source you selected and will set up links to the data. From there you can develop forms, queries and reports. [Edited entry from 2/11/2005] See all Topics <Doug Klippert@ 7:45 AM
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Monday, June 09, 2008 – Permalink – Low VisionScreen-magnification or zoomCreating a Web site that accommodates people with low vision should be a goal of designers. Accessibility laws require it in some cases. The online magazine AListApart.com, has some interesting articles: Big, Stark & Chunky "[Participants] told us that they often copied and pasted material into Word where they could enlarge the font even more and make it bold, thus rendering it easier for them to see." "We have not done a good job of catering to these screen-magnification or zoom users. Using CSS, it's easy to do, as we shall soon see. And moreover, using CSS to develop zoom layouts is almost exactly what developers of handheld and PDA browsers are doing in their quest for small-screen rendering of wide, multicolumn web pages." Also: Web Accessibility [Edited entry from 2/10/2005] See all Topics Labels: Outlook <Doug Klippert@ 8:07 AM
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Monday, May 26, 2008 – Permalink – View PicturesAll at onceThis article walks you through the process of using VBA to develop a form that will allow you to open all e-mail picture attachments at one time.
Viewing Multiple Picture Attachments in Outlook 2003
... "image viewers that use a Multiple Document Interface (MDI) are best suited as a custom viewer. It's better to have one application handle several open image windows than individual windows cluttering your Taskbar! A perfect application for this scenario is the Microsoft Office Photo Editor, but it is no longer bundled with Office 2003." Microsoft has replaced Photo Editor with a new photo editing and cataloging program in Office 2003 and 2007: Microsoft Office Picture Manager. Here is how to reinstall Photo Editor from your Office XP CD: Photo Editor is removed when you install Office 2003 or Office 2007 [Edited entry from 1/28/2005] See all Topics Labels: Outlook <Doug Klippert@ 7:00 AM
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Monday, May 19, 2008 – Permalink – Outlook/Exchange NewsletterWords from the wiseHere is a 13-year archive of articles about Outlook and Exchange. From both a user's and administrator's perspective. Exchange Messaging Outlook
Labels: Outlook <Doug Klippert@ 5:26 AM
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Monday, May 12, 2008 – Permalink – Crime and OutlookInvestigative techniquesEmail Headers ForensicExams.org Outlook-Tips.net: Recovering Deleted E-mail HTCIA.org "The High Technology Crime Investigation Association (HTCIA) is designed to encourage, promote, aid and effect the voluntary interchange of data, information, experience, ideas and knowledge about methods, processes, and techniques relating to investigations and security in advanced technologies among its membership." [Edited entry from 1/12/2005] See all Topics Labels: Outlook <Doug Klippert@ 6:21 AM
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Tuesday, May 06, 2008 – Permalink – OutlookPower MagazineSource siteOne of the locations for information about Outlook and Exchange is OutlookPower.com. Also available as a news letter, it contains a number of suggestions such as this one dealing with printing the notes area on the calendar: Printing Contact notes By Francine Otterson "How you can print the comments contained in your Outlook Calendar.
Labels: Outlook <Doug Klippert@ 6:39 AM
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Wednesday, April 30, 2008 – Permalink – Link Browser?Error warningYou may see a warning about browser selection. It happened to me after playing with Firefox and then coming back home again.  Try going to Start>Run and entering: regsvr32 Urlmon.dll
OutlookMVPS.org: Clicking a link opens the Locate Link dialog box (Firefox)
Repeat for File Type: HyperText Transfer Protocol with Privacy and FTP In the "Locate Link Browser" box, go to C:/Disk/Program Files/Internet Explorer/iexplorer.exe. Select the application and click "OK." Or In the "Locate Link Browser" box, go to C Disk/programs/Mozilla/Firefox.exe. Select the application and click "OK." [Edited entry from 12/21/2004] See all Topics Labels: Outlook <Doug Klippert@ 5:38 AM
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Tuesday, April 29, 2008 – Permalink – Outlook ExpressTroubleshootOutlook Express is not Outlook Lite. It's a separate free program included with Windows. Its claim to fame has been that it could be used to read newsgroups. Most groups are now available in HTML, and Blogs, so that is not as important anymore. Some people prefer Express because it has less baggage than the Outlook that is part of the Office suite.
Learn how to use Outlook Express to stay in touch with friends and family, and share information in newsgroups with other users like you.
Labels: Outlook <Doug Klippert@ 6:31 AM
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Sunday, April 27, 2008 – Permalink – Outlook Query BuilderFind itAnother way to retrieve information in Outlook. Outlook 2002 through 2007 has an option for filtering dialog called QueryBuilder. To use it you just need to add the QueryBuilder key to the registry:
There aren't any other entries that need to be made. Outlook2002: HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook\QueryBuilder Outlook 2003: HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\QueryBuilder The next time you go to Tools>Advanced Find, there will be a new tab for the Query Builder.
Now you can create an AND/OR query using the Filter dialog in Search Folders, Define Views, Automatic Formatting, or Advanced Find. HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\QueryBuilder Go to Tools>Instant Search>Advanced Find. The shortcut is Ctrl+Shift+F. For more information, see: Sliptick.com: Using the Query Builder Microsoft KB: How to Use the Query Builder for View Filters and Advanced Searches See all Topics New software has just made converting pdf to text simple! A pdf server is all you need to manage your pdf files. You can convert pdf to word and many other files with a pdf converter! [Edited entry from 11/10/2004] See all Topics Labels: Outlook <Doug Klippert@ 5:30 AM
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Friday, April 11, 2008 – Permalink – I'll let you see mineShare it nicely"Many home users and small businesses don't use Exchange. Fortunately, there are a variety of ways to share your e-mail, appointments, contacts, tasks, and notes with other Outlook users."
Eric Legault My Eggo blog.
Labels: Outlook <Doug Klippert@ 6:16 AM
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Wednesday, April 02, 2008 – Permalink – List Your AddressesWhen I find the timeHere's a simple suggestion that sounds silly to begin with, but may come in handy in the future. Write down your email addresses! How many do you have?
<Doug Klippert@ 6:10 AM
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Sunday, March 23, 2008 – Permalink – Reminder - Task - E-mailSent from AccessA great web site for Office information is Woody Leonard's WOPR.com. There are a couple of newsletters associated with the site including: Woody's ACCESS Watch
"If you have a table that contains a date field, and you want to make sure that something happens on that date, one way is to create an Outlook task with a reminder that will pop up on the specified date; you can even use the Outlook reminder to create an email message that will be sent on the specified date.
Helen Feddema has been working with Word since v. 1.1, Access since the beta of v. 1.0, and Outlook since the beta of v. 8.0 (that's where Outlook started its version numbering). [Edited entry from 12/22/2004] See all Topics <Doug Klippert@ 6:46 AM
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Saturday, March 22, 2008 – Permalink – Default SaveChoose your own locationWhen you choose to save most Office files, the Save dialog box defaults to the Documents or My Documents folder. (The following directions work in 2007, but you need to click on the Office button in the upper left corner of the Window)
Change the folder where e-mail messages and attachments are saved Also: D.C. Everest school district Weston, WI: Office Default Paths If you don't want to change the default, but would like to be able to quickly go to an alternate site, open the Save or Save Attachment dialog box. On the left side of the box is the Places Navigation bar. If you click the Desktop icon, that location will be used to save the file. You can add spots to the bar. Browse to the specific folder. Highlight the folder and click the down arrow beside the Tools option. Select "Add to My Places." The file or e-mail attachment can then be saved where you want. [Edited entry from 11/05/2004] See all Topics Labels: Access, Excel, Outlook, PowerPoint, Word <Doug Klippert@ 7:42 AM
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Wednesday, March 12, 2008 – Permalink – Crime on the WebWhat does it look like?PC World has an article on e-mail cyber crime, with examples of the notes. Cyber Crime See all Topics Labels: Outlook <Doug Klippert@ 7:16 AM
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Monday, March 03, 2008 – Permalink – Live.com AddressesChoose your ownTired of Hotmail, MSN, AOL, Gmail.com domain names for email addresses? You can pick up a new address; such as MyName@Live.com. First come etc. Live.com email Register Live.com See all Topics <Doug Klippert@ 7:10 AM
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Sunday, February 24, 2008 – Permalink – New Windows in OutlookHow to open Multiple WindowsIf you want more than one window open in Outlook (for example the InBox and Calendar), Right-click on an item on the Outlook bar and select "Open in New Window" from the context menu. Choose Tasks and Calendar or any other combination. You can now easily cut and paste between Outlook applications Right click an empty area on the taskbar and select how the windows should be arranged. Labels: Outlook <Doug Klippert@ 8:55 AM
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Saturday, February 16, 2008 – Permalink – Address MapDisplay a map to an Outlook contact's addressIf a contact item has an address in the United States, you can use your Internet connection and Outlook to create a map to the address. You must be connected to the Internet for this feature to work. Open the contact item. Next to the Address text box, click on the down arrow and select the address you want to map (Business, Home, or Other). Then choose Actions/Display Map Of Address from the menu bar or click the Display Map Of Address button. Your default browser opens and the map is created using Microsoft Expedia Maps. Labels: Outlook <Doug Klippert@ 8:27 AM
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Friday, February 08, 2008 – Permalink – Calendar BlancheEmpty days
If you just want to print a blank calendar over a specified period, here are the directions: Labels: Outlook <Doug Klippert@ 6:27 AM
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Wednesday, January 30, 2008 – Permalink – E-mail Access FormQuestion and collectionAccess 2007 has a wizard that will walk you through the process of sending an information gathering form through Outlook. The wizard is on the External Data tab in the Collect Data group.  "You begin with the Collect Data Through E-mail Messages Wizard, which guides you through the steps of creating a form. Collect data by using e-mail See all Topics <Doug Klippert@ 7:15 AM
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Wednesday, January 23, 2008 – Permalink – Mail Your CalendarSave a calendar as an iCalendar file
E-Mail Calendar Share a calendar Share Outlook See all Topics Labels: Outlook <Doug Klippert@ 7:12 AM
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