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Monday, February 22, 2010 – Permalink – Stuck in the OutboxSteps to trySome suggestions about how to empty your outbox and speed your greatest thoughts on their way.How to troubleshoot messages stuck in your Outbox Outlook Troubleshooting Tips See all Topics Labels: Outlook <Doug Klippert@ 3:58 AM
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Nice post, i didn't know that. i hope you update your site regularly to re visit of your visitors. Sample forms
Thursday, February 18, 2010 – Permalink – Custom QATAccess additionsApplications put most of the most-used commands on the Home tab's Ribbon, not everything is there. You may want to add Close, Close All, or Print commands, for example. In the upper Left corner is the Quick Access Tool bar. To update the QAT: Click the down-pointing arrow to the right of the QAT. Choose any common commands (New, Close, Print, etc.) by checking the option. See all Topics Labels: Access, Excel, Outlook, PowerPoint, Word <Doug Klippert@ 3:28 AM
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Sunday, February 14, 2010 – Permalink – Display OrderWhat’s on topOutlook allows you to rearrange how information is displayed in your email list. (Outlook 2010) HowToGeek.com See all Topics Labels: Outlook <Doug Klippert@ 3:42 AM
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Friday, February 05, 2010 – Permalink – Order on the RightContext MenuEric Legault shares the VBA code that can be used when "Organizing Your E-mail Using Custom Item Context Menus in Outlook 2007".May appear to be daunting, but if you have had some exposure to VBA, it's not that bad. OfficeZealot See all Topics Labels: Outlook <Doug Klippert@ 3:24 AM
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Thursday, February 04, 2010 – Permalink – Command Reference2003-2007-2010Those of you that are just now making the switch to the Ribbon world, will find this valuable.ComputerWorld.com See all Topics Labels: Excel, Outlook, PowerPoint, Word <Doug Klippert@ 3:09 AM
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Tuesday, February 02, 2010 – Permalink – Office TrainingSuggestionsTechRepublic lists a number of areas that you might explore when training is needed for a new Office version.Here are a few:
See all Topics Labels: Access, Excel, Outlook, PowerPoint, Word <Doug Klippert@ 3:51 AM
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Friday, January 29, 2010 – Permalink – Stop Reply To AllMacro magicScott Hanselman (who is ". . . an old fat guy with a Black Belt that used to fit") has a tutorial on how to disable "Reply to All".How To Easily Disable Reply To All And Forward In Outlook See all Topics Labels: Outlook <Doug Klippert@ 3:01 AM
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Friday, January 22, 2010 – Permalink – Outlook TipsSuggestionsOutlook-Tips.net was put together by Diane Poremsky. While it covers Outlook 2003, the advice is still good.Outlook-Tips.net See all Topics Labels: Outlook <Doug Klippert@ 3:48 AM
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Thursday, January 14, 2010 – Permalink – Customize Your CalendarDo it your way. . . you can view your days and weeks in increments of 5 minutes, 60 minutes, and a variety of periods in between. You can adjust the view of your calendar according to your work week and work day; for instance, you can display Sunday through Thursday and show a normal day as being 11 in the morning to 7 in the evening if you like. Use different color schemes, and show more or less detail in your calendar. Office.Microsoft.com See all Topics Labels: Outlook <Doug Klippert@ 3:19 AM
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Tuesday, January 05, 2010 – Permalink – Signature MovesSign it your wayHere is a tutorial about Outlook pre-set signatures:"Signatures can be created in different formats and it can contain various elements. A basic signature will have just the sender’s name. Along with the name you can include acknowledgments like "Thank you", "Yours Lovingly", etc. Official or business signatures will have company name, contact number, company address, website URL, etc. Company logo or any other relevant graphic can also be used. Any text in the signature can be hyperlinked. Sometimes electronic business card or scanned signature is also used. The text of the signature can be formatted to make it more attractive. Occasionally signature will also contain disclaimer blocks like stating, "If you are not the intended recipient of the e-mail then you should delete the e-mail". Office-Watch.com See all Topics Labels: Outlook <Doug Klippert@ 3:23 AM
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Sunday, January 03, 2010 – Permalink – Keyboard and Key TipsFinger it out2007 apps look different because of the ribbon, but the keyboard can still be used to speed up tasks. Microsoft has an online course that may help After completing this course you will be able to:Office.Microsoft.com/Training See all Topics Labels: Access, Excel, Outlook, PowerPoint, Word <Doug Klippert@ 3:52 AM
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Wednesday, December 23, 2009 – Permalink – Moving PSTInstructionsIt is sometimes necessary to move Outlook .PST files to a different drive on your local computer. Here are Microsoft's instructions: How to Move your Personal folders You may be tempted to move the file to a network drive, but Microsoft advices against it: Why Outlook .PST files are unsupported over a LAN or WAN link How to manage .pst files in Outlook 2002 and in Outlook 2007 Slipstick.com has this to say about how To move a Personal Folders .PST file and Moving Outlook .PST files to a new machine [Edited entry from 12/24/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:46 AM
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Wednesday, December 16, 2009 – Permalink – It's PolicySet your ownIt's best to make your email rules available and well known: " Email is a quick, cheap and easy means of communication. This makes email a great business tool, but at the same time a potential threat for employers. Email threats such as confidentiality breaches, legal liability, lost productivity and damage to reputation cost companies millions of dollars each year. You may find it useful when trying to develop your own E-mail policy. EmailRepies.com: Create an Email Policy Business Link: Introduce an Email Policy [Edited entry from 12/16/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:28 AM
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Thursday, November 26, 2009 – Permalink – Send PicturesEmail PhotosIf you have a photo on your computer, from a digital camera or something that has been scanned to produce a JPG, GIF, or PNG file. Here are two choices for doing that: There is a little more to it. Here is a link to a great newsletter that comes in handy again and again: Office-Watch.com [Edited entry from 11/22/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:34 AM
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Friday, November 20, 2009 – Permalink – Download All Outlook PicturesThe Good and the EvilBy default, Outlook 2003 blocks all HTML content that is referenced by an external location. Many junk e-mail senders put an image URL in the e-mail message. The image URL notifies the junk e-mail senders' Web server when you read or preview the e-mail message. This type of image URL is also known as a "Web beacon." An example of a Web beacon image URL is: Also, you receive the following InfoBar message that indicates that the HTML content has been blocked: Click here to download pictures. To help protect your privacy, Outlook prevented automatic download of some pictures in this message. With all that warning, if you still want to do it:
 [Edited entry from 11/15/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:36 AM
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Tuesday, November 17, 2009 – Permalink – New in 2003/2007Fresh lookWhen Office 2003 was released, the only application that showed obvious changes from the earlier version was Outlook. Slipstick.com does a good job describing the changes and providing useful links. Also Office System 2007 Here is the Microsoft Office 2003 Editions Product Guide Here is Microsoft Office Outlook 2007 product overview 2010 adds the Ribbon. There is an apocryphal story that when Outlook was first considered, it was a PDA, kind of an electronic date book. One Microsoft manager, supposedly, questioned adding an e-mail reader, since any one who wanted to do that, could just do it on the Internet. Another story was that Microsoft was a little slow recognizing the Internet, because their managers were too old. They were in their late 20's and when they went to school the net had not progressed that far from the Well in San Francisco. When the young graduates entered the company, they were used to Internet access from their dorm rooms. MS woke up and swung the ship around almost overnight. [Edited entry from 11/12/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:37 AM
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Sunday, November 15, 2009 – Permalink – Color NewsA multidiscipline subjectHere is a study about how color effects a reader's choice of concentration. It was intended for newspaper publishers, but the same knowledge can be used in Web design, PowerPoint, or any other reporting application. Word and Excel will also benefit. Color, Contrast, and Dimension in News Design ColorProject The Poynter Institute is a school for journalists, future journalists, and teachers of journalists. Poynter.org [Edited entry from 11/8/2006] See all Topics Labels: Access, Addendum, Excel, Expression Web, FrontPage, Outlook, PowerPoint, Word <Doug Klippert@ 3:01 AM
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Thursday, November 12, 2009 – Permalink – Switch ControlsStartup flagsMicrosoft supplies switches or flags that can be used following a Command-Line start of an application After the Executable allow a space and the enter the Switch. The Microsoft Outlook Help file contains an entry that lists command-line switches, which you can use to start Outlook in a specific mode or with a specific form. Search for "Switches". Here's a good one:
 Command-Line Switches HowTo-Outlook [Edited entry from 11/6/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:35 AM
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Sunday, November 08, 2009 – Permalink – No Read ReceiptsShut them downEmail that includes a Read Receipt request can be a bother. You could click no when Outlook asks to send the reply, or you can set up a more permanent solution.
(In 2007+ click the Office button and go to Options>Mail)  [Edited entry from 10/30/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:45 AM
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Friday, November 06, 2009 – Permalink – Journalor notWhen you are poking around in Outlook, you may click on the Journal icon. A dialog box will appear asking if you want to turn Journal on:  Resist the temptation. Every Word/Excel/PowerPoint and Access file will be placed on a time line. Every e-mail sent to a Contact will be indexed. This will slow down your machine. It is a massive overkill. If you are involved in a project, you can use Journal to track specific documents. Here is a Microsoft Knowledge Base article on how to Disable Journaling for All Users. Here are some Journal Issues. If you still want to use Journal, here are some references from Slipstick.com. [Edited entry from 10/28/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:42 AM
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Saturday, October 24, 2009 – Permalink – What's in Your Head(er)?See it allThere are ways to see an email header. See: Email Headers Outlook-Tips.net shows a way to do it: . . . you can view the header and source together in the options dialog, if you edit a registry key. This works on mail downloaded from Internet mail transports only, not Exchange server mailboxes. However, if you access the mailbox using an Internet transport, you'll see the full source. Viewing Headers [Edited entry from 10/9/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:03 AM
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Monday, October 19, 2009 – Permalink – Re-search ResearchLook againOutlook has a feature functionality for "Search Folders". Henrik Walther, at Outlook Exchange, has written a description of how to use this tool: Using Search Folders in Outlook Search Folders are a kind of new user interface for the Advanced Find functionality, which has been with us through several Outlook generations. The thing that makes Search Folders new and unique is the possibility for defined search criteria to be saved and represented through a kind of virtual folder in the Outlook client. What this means is it gives us a virtual folder view of the content in one or more "normal" folders, for which a search criteria has been defined. Also: Office.microsoft.com: Search Folders [Edited entry from 10/1/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:30 AM
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Wednesday, October 14, 2009 – Permalink – Access to E-mailWhat's the Outlook?Garry Robinson from GR-FX Pty Limited of Australia and Scott McManus from Skandus, have a tutorial about: Processing E-Mail Orders using Outlook and Access. They have include sample database downloads and the code needed to make the engine work. "Using Microsoft Access and Outlook together can reduce manual processing of Ordering emails very substantially. I know this because sometimes it would take up to 15 minutes to undertake all the little steps of saving customer details into tables and newsletter lists. Also without software, it was very difficult to explain to other staff members what to do when an e-mail arrived. Now we can process the orders in a couple of minutes when Outlook email arrives in the correct folder." [Edited Entry from 9/24/2006] See all Topics <Doug Klippert@ 3:02 AM
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Tuesday, October 13, 2009 – Permalink – Email GarageAuto ArchiveAuto archiving of old messages is a two-part process. Go to Tools>Options and choose the "Other" tab. Click the "AutoArchive" button. Select where you would like the archive.pst file to be stored and how often you want messages to be moved to the archive.pst file, for instance every 14 days. OKyour way out. AutoArchive is a process that searches for folders that have items that need to be saved. Now you need to set up the folders that you want AutoArchive to look at. Go to View>Folder list. Right click on a folder such as Inbox, Family letters, any other directory that you have created. On the Right click Shortcut menu, choose Properties. Choose the AutoArchive tab. Put a check next to "Clean out items older than" and choose the time period. You can decide to have items in that folder sent to an archive file of your choosing. For instance older than 3 months. OKyour way out. Now ever 14 days AutoArchive will look at the folders and archive files that have become older than 3months. Also see: Working with AutoArchive Default Settings - University of Wisconsin Outlook Email Archiving Tips and Tricks - The Naked PC Outlook Backup and Archive Procedures - Kellogg School of Management Setting Up Retention Settings in Outlook 2003 -Microsoft Office Online An Overview of Archive and AutoArchive - KB 290847 [Edited entry from 9/23/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:30 AM
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Wednesday, October 07, 2009 – Permalink – Outlook's RightThe bounty that is a right click.
Outlook-Tips.net [Edited entry from 9/15/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:02 AM
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Friday, October 02, 2009 – Permalink – Messy EmailJunky appearing addressesOffice-Watch is a great newsletter covering Email/Windows/Access and Office in general. One of their recent offerings tackled email addresses: Which of these email address (all fake) is formatted correctly? Further discussion at: Office-Watch.com [Edited entry from 9/7/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:43 AM
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Friday, September 18, 2009 – Permalink – Where da Store?Pick your own locationIf you need to change or just locate where Outlook stores its information: "With Outlook closed, open Control Panel and double-click Mail. (Type Mail in the Search box.)  See more from Ed Bott: Find your e-mail folder fast [Edited entry from 8/22/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:58 AM
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Wednesday, September 09, 2009 – Permalink – Delegate SendsFill the managers Sent fileHere's a trick that your manager may find helpful. Instead of asking if a note was sent, they’ll be able to find it in their own Sent Items folder. When messages and meeting requests are sent by a delegate, on behalf of a manager, a copy of each item is saved in the delegate's Sent Items folder; this behavior is by design.The delegate can now copy or move items to the manager's Sent Items folder. Microsoft.com: Save items to a manager's Sent Items folder [Edited entry from 8/11/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:31 AM
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Thursday, September 03, 2009 – Permalink – Desktop Email QuickieClick to createIf you need to send a note to someone on a regular basis, consider using a desktop shortcut. Right click the Desktop and choose New>Shortcut. Here is the command to enter in the "Type the location box".
EdBott.com: Create instant e-mail messages (I didn't find it necessary to add quotes to contain the spaces in the code.) [Edited entry from 8/4/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:54 AM
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Thursday, August 27, 2009 – Permalink – Link Up in OutlookLet's get hyperThere can be more to creating a link than just typing the address Any Internet address that you type into an Outlook message or other item becomes a hotlink that other Outlook users can use to get quickly to that resource. Slipstick.com: Outlook Links Outlook folders and items can also be added as hyperlinks in messages and other items. Support.microsoft.com: Using Hyperlinks to Access Outlook Folders and Items [Edited entry from 7/27/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:46 AM
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Monday, August 24, 2009 – Permalink – Find Someone's Email AddressEther-like white pagesFinding a published landline phone number is pretty easy. Cell phones may be searchable in the future. Here are directions on how to find an individual's email address. There are some good hints, but remember that the first suggestion is to "Ask directly" Finding List. Email Lookup [Edited entry from 7/25/2006] See all Topics <Doug Klippert@ 3:17 AM
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Saturday, August 22, 2009 – Permalink – Self HelpGet started in the right directionThe Office of Technology Services of Towson University, located in Towson, Md., provides Self-Help Training Documents for many applications. They are available for many levels of knowledge. They’re clean, clear, and concise.
[Edited entry from 7/21/2006] See all Topics Labels: Access, Excel, Expression Web, FrontPage, Outlook, PowerPoint, Vista, Windows, Word <Doug Klippert@ 3:03 AM
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Friday, August 21, 2009 – Permalink – Search Folder MagicStore searchesMessages are not stored in Search Folders. Search Folders are virtual folders that contain views of all e-mail items matching specific search criteria. Search Folders display the results of previously defined search queries. The e-mail messages shown remain stored in one or more Outlook folders. In Mail, in the Navigation Pane, there are three default Search Folders
When you create a Search Folder, you have a number of options to choose from, such as "Mail with attachments" or "Mail from specific people." You can also create your own custom Search Folders, defining specific search criteria that e-mail messages must meet to be displayed in the Search Folder. Each Search Folder is a saved search that is kept up-to-date, monitoring all of your folders for any item that matches the search criteria of the Search Folder. When you delete a Search Folder, the e-mail messages shown in the Search Folder are not deleted, because those items are never saved, only viewed, in a Search Folder. However, if you open or select one or more e-mail messages shown in a Search Folder and delete the e-mail messages, the messages will be deleted from the Outlook folder where they are stored. Office.microsoft.com: Search Folders  Outlook's search folders retain the results and remain up-to-date by adding new messages to the search folder as they arrive, provided you view the contents at least once every 8 days. If you use the folder less often, Outlook will need to rerun the search. Because Outlook has a limit of 20 search folders, use Advanced Find for less used searches. When you save the Advanced Find search, it's almost as fast and convenient as Search Folders. Advanced Find allows you to save the searches as Office Saved Searches (*.oss). Choose File, Save Search. Once saved to your hard drive, you can copy them to any folder within Outlook, or drop it on the Outlook bar for easy access. To run the search, just double click on it. Also: Slipstick.com [Edited entry from 7/20/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:02 AM
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Saturday, August 15, 2009 – Permalink – Recover Deleted E-MailProbably notIf you accidently delete a piece of e-mail, or a folder, you can recover it in the Deleted items folder. If that folder has been emptied, you might have one more chance. The following method works only on PSTs, when it works.Outlook-Tips.net Recover Deleted Messages Support.microsoft.com How to recover items that have been hard deleted [Edited entry from 7/12/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:49 AM
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Friday, August 07, 2009 – Permalink – Send to All Your FriendsWhile you still have anyHoax e-mail, at one time, threatened to overflow offices and homes with deleted electrons. Some of the offers and "insights" seemed so real and they came from respected senders. If you have doubts about claims that:
BreaktheChain.org Another spot to check is: Snopes.com [Edited entry from 7/4/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:25 AM
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Friday, July 31, 2009 – Permalink – Delete DaysErase the futureIf the need should arise to clean out your calendar and start fresh, here's how. You don't have to erase all appointments. You can choose which groups deserve oblivion. For Microsoft Office Outlook 2003
How to delete all Outlook Calendar items Outlook 2007 appears to work the same way:  [Edited entry from 6/26/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:15 AM
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Saturday, July 25, 2009 – Permalink – Multiple Mail DragQuick trickTo send an e-mail message to a number of people in your Contacts file, hold down the CTRL key and select the individual recipients. Drag the selection to the Inbox icon on the Outlook bar. A new blank pre-addressed e-mail form will open for you. If you wish to schedule an appointment, drag the selection to the Calendar icon. The definitive site for more information about Outlook is: Slipstick.com [Edited entry from 6/18/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:34 AM
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Wednesday, July 15, 2009 – Permalink – Restore DefaultsOffice 2003 redoTo reset the original settings in Office 2003, follow these steps. Make sure that you back up your files before you follow these steps.
Microsoft Office Diagnostics in 2007 replaces Diagnose and Repair: Howtogeek.com [Edited entry from 6/7/2006] See all Topics <Doug Klippert@ 3:22 AM
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Friday, July 10, 2009 – Permalink – Delegate Delete DeliveriesChoose the folderWhen you delete items from a Mailbox folder of another user where you have deletion privileges, the deleted items go into your Deleted Items folder rather than that of the mailbox owner. Here are the steps to change that procedure: Exit and Logoff Outlook
Items deleted from a shared mailbox go to the wrong folder in Outlook [Edited entry from 6/2/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:33 AM
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Saturday, July 04, 2009 – Permalink – Get Hooked UpLink to apps in OutlookThe Outlook bar is handy to jump from Mail to Contacts to Calendars, but you can do more with it. If you can locate the EXE of a program, it can be dragged to the Outlook bar to create a shortcut. Here is a collection of more things that can be done with hyperlinks. Slipstick.com: Using Microsoft Outlook Links [Edited entry from 5/26/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:19 AM
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Sunday, June 28, 2009 – Permalink – 30 Days HathOne Day at a Time
Labels: Expression Web, FrontPage, HTML, Internet, Outlook <Doug Klippert@ 3:00 AM
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Tuesday, June 23, 2009 – Permalink – Mail Your MDB-ACDBDon't let Outlook stop youThere was a lot of frustration with Outlook 200x. If an Access MDB file is received, Outlook expects the worst and blocks the attachment. The trick has been to ZIP the file or change the extension to something like .DAT. Here's a registry trick that restores Outlook to the good old days. Outlook 2007, 2003, 2002 and Outlook 2000 SP3 allow the user to use a registry key to open up access to blocked attachments. (Always make a backup before editing the registry.) To use this key: If you are using this registry entry, a glance at Help>About Microsoft Outlook will show Security Mode: User Controlled above the license information.Slipstick.com: Opening .exe Attachments Also see: Shortcuts for Sending Access Objects via Email [Edited entry from 5/8/2006] See all Topics <Doug Klippert@ 3:27 AM
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Tuesday, June 16, 2009 – Permalink – Resend on BehalfAlternate to ForwardLet's say you get a message that you would like to forward, but you don't necessarily want to take "ownership."
IMPORTANT: If the recipient clicks the Reply button, his message will go to the original sender, not to you.  Thanks to Ed Bott for pointing this out, EdBott.com [Edited entry from 5/1/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:53 AM
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Tuesday, June 09, 2009 – Permalink – Netiquette - EtiquetteWhy do you need email etiquette?A company needs to implement etiquette rules for the following three reasons:
32 of the most important email etiquette tips Netiquette — Yale Career Planning — About E-mail Etiquette (Netiquette) — Chris Pirillo Netiquette — Virginia Shea Spam Is Not the Worst of It [Edited entry from 4/23/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:37 AM
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Wednesday, June 03, 2009 – Permalink – Reading PainIt's not my glasses, the print's too small!Scott Hanselman's Computer Zen Blog "Thoughts on .Net, Web Services, and Life" had this entry about Outlook: Changing the Font Size of the Reading Pane in Outlook: Impossible? "Is it sadder that:I can't find a way to make the change permanent either, but: Some users prefer the better visibility of a larger font size for reading their messages in the Reading or "preview" pane. You can make the text or font in the pane larger or smaller by using the scroll wheel on your mouse. Using the scroll wheel is the only way you can change the text size, although more options are being considered for a future version of Outlook. Use the Reading Pane, highlighted in red, to preview your messages without having to open them. Click in the Reading Pane, press CTRL, and roll the scroll wheel. Rolling the wheel away from you makes the text bigger, rolling it towards you makes the text smaller.For information about the OL interface, see Slipstick.com. Managing the Outlook Interface [Edited entry from 4/15/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:15 AM
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Saturday, May 16, 2009 – Permalink – Delete It and Mean ItTurn off the questioningDeleting an item in Outlook sends it to the Deleted Items folder. If you're sure that you want to eradicate the note, you can hold the Shift key when you delete an item. You will receive a dialog asking if you are sure you want to permanently delete it. To avoid the nagging you can turn off "Warn before permanently deleting items" under Tools>Options>Other>Advanced Options.  Be careful because you can delete items that might have benefited from one more moment's consideration. (If you're using an Exchange server, you can probably get it back) [Edited entry 3/23/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:42 AM
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Saturday, May 02, 2009 – Permalink – 4-1-9Nigerian Advance Fee FraudThe Advance Fee Fraud (AFF) is known internationally as "4-1-9" fraud after the section of the Nigerian penal code which addresses fraud schemes. (BTW, it is pronounced 4-1-9, not four-nineteen.) You've most probably been approached via email to help some poor soul smuggle millions out of some war torn province in return for a generous finder's fee. "A renowned psychiatrist from UC Irvine was duped into squandering at least $1.3 million of his family's fortune on a Nigeria Internet scam, according to a lawsuit recently filed by his son. LA Times March 2, 2006 If your willing to take the risk, here is a site that baits the scammers. 419Eater.com [Edited entry from 3/7/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:26 AM
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Saturday, April 25, 2009 – Permalink – Change CategoriesFit people into the right peg holeGo to View>Arrange by>Current View and select by Category. (View>Customize Curent View) You can create a new Category and then just select Contacts and drag them into the right slot. This technique works with any Outlook item for many Outlook fields, including Private and Company but won't work on fields that aren't editable. You can use it to add Categories but not remove them.Slipstick.com: Group By [Edited entry from 2/27/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:44 AM
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Friday, April 17, 2009 – Permalink – Where Do You Store Your Spam?It's Your Mess, Clean It UpPrevious versions of Outlook can handle PST files just this side of 2 GB (1.82) and Outlook 2003+ can go up to about 20-30 gigs with the new MSUPST format. However, very few administrators are going to allow users to save anywhere near that amount of information. Outlook does have a tool to managing the size of the mailbox from within Outlook:
This dialog includes quick links to find large items of a chosen size and items older than a selected number of days. You can view the size of folders, fine tune AutoArchive and empty the deleted items folder.
[Edited entry from 2/1219/2006]
See all TopicsLabels: Outlook <Doug Klippert@ 3:04 AM
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Thursday, April 09, 2009 – Permalink – Excel-lent E-MailOutlook, Excel, and VBARon de Bruin, Microsoft MVP - Excel, has put together a collection of VBA routines to make Excel e-mail friendly. See if these topics tempt you: Example Code for sending mail from Excel
Also see:
<Doug Klippert@ 3:23 AM
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Wednesday, April 01, 2009 – Permalink – Flag That PlayDog ear your emailWith RSS entries, I average 500 or more messages a day. Here's a suggestion about how to tame the problem. "You clear up one problem and delete the e-mail message -- and meanwhile six others pop up in your Inbox. Microsoft Office Outlook can flag messages with priorities, set reminders, and flag messages for follow-up, so that you can glance quickly at Outlook and know immediately what needs to get done first." Office.Microsoft.com: Demo: Organize your e-mail more easily than ever [Edited entry from 2/3/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:23 AM
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Tuesday, March 24, 2009 – Permalink – BCC, not your old CCAvoid header spaghettiThere are three parts to the Address section of an email message:
About.com: Sending an Email to Multiple Recipients - Cc: and Bcc: Hamra.net: Use BCC field when addressing mass mail Actrix.co.nz: Using the CC and BCC Fields in E-mail While the recipients can't see the Bcc list, you can see the list in messages you SENT: "To see the Bcc addresses for messages that you sent, open the message from the Sent Items folder, then choose Actions>Resend This Message. If you don't see the Bcc box, choose Find>Bcc Field to display it. Another method you can use in the Sent Items folder, is to choose View>Show Fields and add the Bcc field to the current view. You may not be able to see all Bcc recipients that way if the list was a long one.Slipstick.com: To view Bcc addresses for sent messages [Edited entry from 1/26/2006] See all Topics Labels: Outlook <Doug Klippert@ 3:23 AM
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Saturday, March 14, 2009 – Permalink – Email HeadersHow to read the codeSpam is as ubiquitous in email as it is in an Hawaiian restaurant. These links may help you distinguish pork shoulder from the other stuff. "This document is intended to provide a comprehensive introduction to the behavior of email headers. StopSpam.org: E-mail Headers "The ability to read and decipher email headers is a useful skill to learn for tracing messages to their original source and diagnosing many other problems. Headers may contain a lot of information but the most important information will always be contained in every email header."
Labels: Outlook <Doug Klippert@ 3:51 AM
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Friday, February 27, 2009 – Permalink – Yeah, Sure, That's My EmailA lie will set you freeDodgeit.com allows you to create throwaway email addresses. It then delivers the email that comes into the resulting mailbox as an RSS feed that you and everyone else who can guess at your throwaway email address can read. Pick a throwaway address, say: NotMyAddress@dodgeit.com Give that address out to inconsequential sites. Check NotMyAddress from homepage of Dodgeit.com. Subscribe to an RSS feed to keep an eye on the mailbox.
[Edited entry from 12/25/2004] Labels: Outlook <Doug Klippert@ 3:23 AM
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Thursday, February 19, 2009 – Permalink – Protect Your AddressKeep the bots at bay"Spam is an incredible problem and it is getting worse - your e-mail address is a commodity and if you put it on a web page, it WILL eventually be found, spammed and sold to other spammers. The problem is that you have a web page and you need to make it possible for people to send you e-mail from your page but you don't want to get bombarded with spam - what can you do? MailMe PHP Form Mailer With Spam Blocking Also: Mailto script a simple little Mailto: script that allows you to choose who you want to email from a pull down menu (View source for code) Software Listing: Mailto Mailcrawlers and protectors [Edited entry from 12/16/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:02 AM
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The following website creates a script for you to encode your email address. It is called the enoder.
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http://hivelogic.com/enkoder/form
Thursday, February 12, 2009 – Permalink – Digitally SignMessagesIf you have a need to protect the contents of your email messages, these links should point you in the right direction.Outlook supports the following features for cryptographic messaging: Overview of Cryptography in Outlook 2003 Free digital ids Slipstick.com: Encryption and Message Security Tools TheTechGap.com: Digital IDs in Outlook Verisign: Digital IDs [Edited entry from 12/8/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:02 AM
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Sunday, February 01, 2009 – Permalink – MailTo ShortcutJust a quick noteYou can create a shortcut on your desk top that will start or switch to your default email application. You can also fill in parts of the message if you want. Right-click an empty spot on the desktop and choose New>Shortcut. In the box that says "Type the location of the item", enter something like: mailto:All@Once.com.  The University of Nebraska at Lincoln has some other entries you may want to try. They are intended as HTML hyperlink references, but some of them work as shortcuts too. MailTo Outfront.net also has some information: Getting More From 'mailto' [Edited entry from 11/30/2005] See all Topics Labels: Expression Web, FrontPage, HTML, Outlook, Vista, Windows <Doug Klippert@ 3:50 AM
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Sunday, January 25, 2009 – Permalink – Email IconsFoil the spoilersIf you include an email address it can be read be the evil robot of the web. Nexodyne.com will create a free email icon graphic to be used in place of a mail hyperlink.  You could also use this piece of Javascript to avoid R2D2. (user in this case would be "MyJunkMail.Place" mydomain would be "Gmail.com") <script language="JavaScript">
<!-- Begin
user = "myaddress";
domain = "mydomain";
document.write('<a href=\"mai' + 'lto:' + user + '@' + domain + '\">');
document.write(user + '@' + domain + '</a>');
// End -->
</script>
<noscript>
Here goes some text that can be seen if Javascript is disabled.
</noscript>(from SB Projects.com) [Edited enty from 11/22/2005] See all Topics Labels: Expression Web, FrontPage, Outlook <Doug Klippert@ 3:35 AM
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Sunday, January 11, 2009 – Permalink – PayPal - PhishingA tutorialAs part of a series on Identity Protection Resources, PayPal has a section on Spoofing or Phishing. "Many spoof emails look very real. While there are some telltale signs, it can often be difficult to identify fake emails. Whenever you get an email about your PayPal account, the safest and easiest course of action is to open your browser and log in to your PayPal account directly without clicking any links in the email. Spoof Tutorial [Edited entry from 11/7/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:07 AM
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Tuesday, December 30, 2008 – Permalink – Spam - A How to GuideWhy let the sleaze balls have all the fun?We've traded garbage cans full of unsolicited mail for full blocked or deleted bins. Here is a site that has information on stopping the bad guys, including information from their perspective.
Labels: Outlook <Doug Klippert@ 3:44 AM
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Friday, December 26, 2008 – Permalink – Icons - Itsy Bitsy IndicatorsIcons — Itsy Bitsy IndicatorsWhat those little graphics mean There's not much room in an Outlook icon to communicate information. Robert Sparnaaij, MVP-Outlook, has put together a legend of these tiny pictures with their meanings. Such as:  What Do The Icons Mean? For more information see his web site: How to Outlook [Edited entry from 10/20/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:42 AM
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Monday, December 22, 2008 – Permalink – Shipping StatusTrack UPS and FedExWith eBay and Amazon, packages are flying across the country 24 hours a day, locating a shipment can be important.This free Outlook add-in combines with Outlook's calendar to follow the path of an order. "Parcel Tracker is an add-in for Microsoft Outlook that automatically synchronizes an appointment item with a shipping service enabling you to track your package delivery / status directly from the Outlook's calendar. Parcel Tracker By David Levinson [Edited entry from 10/13/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:32 AM
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Sunday, December 07, 2008 – Permalink – Match Template to AccountSet your identity
Labels: Outlook <Doug Klippert@ 3:56 AM
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Friday, November 28, 2008 – Permalink – Dynamic Distribution ListsGroup the contactsIf you want to send an email to a list, but omit a few of its members, Click on the plus sign next to the distribution name. Click OK to expand the list and remove members who you do not want to receive the email. Rather than creating and updating a distribution list as a list of names, you could use Categories. To add or remove names from a mailing list, just add the category or remove it from the contacts form. If an email address changes, only the contact form, not the distribution lists needs to be updated. Send a message or meeting request to the group or create appointments or tasks, by opening the Contacts folder and use the Group By Category view and select the desired group. Choose the desired action from the Actions menu. The drawback here is that all of the names will be displayed on the To: line. They can, of course be cut and pasted to the BBC: line. From Diane Poremsky's Outlook Tips website [Edited entry from 9/13/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:37 AM
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Thursday, November 20, 2008 – Permalink – Calendar on the WebExchange not requiredOutlook has made it possible to share your calendar on the Internet as a web page.
Also: [Edited entry from 9/1/2005] Labels: Outlook <Doug Klippert@ 3:15 AM
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Wednesday, November 12, 2008 – Permalink – Security PromptAvoid the warning"A program is trying to automatically send e-mail on your behalf. Do you want to allow this?" or:  This is the result of a security update in Outlook 2000+. Here's how to get out of the problem: Express ClickYes . . ."a tiny program that sits in the taskbar and clicks the Yes button on behalf of you, when Outlook's Security Guard opens prompt dialog saying that a program is trying to send an email with Outlook or access its address book. You can suspend/resume it by double-clicking its taskbar icon. Developers can automate its behavior by sending special messages." Also see: Automation Security from Slipstick.com Outlook Email Security Administrative Options for the Outlook E-mail Security Update [Edited entry from 8/21/2005] See all Topics Labels: Outlook <Doug Klippert@ 3:25 AM
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Friday, October 31, 2008 – Permalink – Desktop AlertFix the timingYou can set the length of time a desktop alert appears, by going to:
[Edited entry from 8/5/2005] Labels: Outlook <Doug Klippert@ 3:04 AM
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Saturday, October 25, 2008 – Permalink – Fix the PSTFree toolkit"If you can't open your Personal Folders file (.pst) or your Offline Folder file (.ost), or you suspect that your .pst or .ost data file is corrupt, you can use the Inbox Repair tool (Scanpst.exe), to diagnose and repair errors in the file.
Slipstick.com: Labels: Outlook <Doug Klippert@ 4:46 AM
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Try-repair microsoft Outlook,because this tool helped me in similar situations,and yet is free as how as i know,program recovering lost Microsoft Outlook data is a sequence of operations involving scanning, identifying and saving such Microsoft Outlook items as messages, contacts, notes, reminders, journals, meetings, etc, recover data when a *.pst file completely or partially stops functioning, for example, it becomes completely or partially unreadable because of other applications, antivirus software or power failures,it scans, identifies and saves data from the pst file without modifying or indexing the source pst file,can save various Microsoft Outlook items as separate files with the .eml, .vcf and .txt extensions,reading data from files created in Microsoft Outlook versions 97, 98, 2000, XP, 2002, 2003, 2007 and saving recovered data in the format of Microsoft Outlook versions 97, 98, 2000, XP, 2002, 2003, 2007.
You can also try a powerful and robust PST Repair Software to repair corrupt Outlook PST & recover email, calendar, notes, tasks, contacts and other pst file items. The software also helps to retrieve lost pst password and split pst file of microsoft outlook.
Microsoft offers the Inbox Repair Tool to correct most of the issues with corrupted PST (Personal Storage) file. Although it is not always capable of handling PST Corruption and your PST file remains inaccessible. To handle such cases, you may try third party PST Repair software such as Stellar Phoenix Outlook PST Repair.
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 : 10/01/2009
Tuesday, October 21, 2008 – Permalink – Survey FormsQuestionnaires and queriesYou don't necessarily need special survey software to put out inquires. These add-ins will let you produce an email survey. RSVME.com : "RSVME is a free application that integrates with Outlook and other email packages, and makes obtaining feedback from people a snap! You can quickly and easily put together a questionnaire on any subject, from the best time for soccer practice to who's bringing what food to a party. Then select names out of your address book you want to send the questionnaire to, and send. It's that simple! As your friends get your email and answer your questionnaire, you get the response back in one simple-to-read report"
"This Microsoft Outlook sample message form by Scott Bradley makes it easy to create surveys. Instead of building a different form for each survey you need to conduct, you can use this single form to create many different types of surveys. It supports five different types of questions:
"Easy Survey uses Microsoft Access for its form creation. It allows the user to make the survey form quickly and simply. All you have to do is create the essential tables in Microsoft Access and then the Form for the survey based on these tables. After that the Easy Survey Wizard will help you to make a "Survey Project" which you can use in Microsoft Outlook."
Labels: Outlook <Doug Klippert@ 3:48 AM
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Not sure if it's OK to post non-Office stuff here, so please delete this if I am overstepping. But the Alpha Five database makes it REALLY easy to do e-mail or Web-based surveys, and it uses the Office 2003 user interface. If you know Excel, you'll find ALpha Five really easy to use. Trial version is free to use for 30 days, and provides all features.
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Thanks. Richard Rabins Alpha Software http://blog.alphasoftware.com
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