"PowerPoint Heaven is a PowerPoint entertainment portal for PowerPoint animations, games, artworks, showcases, animation templates and tutorials. The focus of this site is to maximize the use of Microsoft PowerPoint and go beyond its capability. Our goal is to show users that PowerPoint is not simply a presentation tool, but is also capable on leveraging into other areas such as creating games, artworks and animations."
TechRepublic lists a number of areas that you might explore when training is needed for a new Office version.
Here are a few:
LINKS TO TIP SHEETS AND ARTICLES
"Instead of telling your users to go out to Microsoft.com and do a search, put hyperlinks to the printer-friendly version of tip sheets and articles on your company's main portal page. Providing links to information you know they need will help you cover the training bases. And presenting the links on an internal web site they already use will show your users that it's okay to go outside of their four firewalls to learn something new. Include your favorite hyperlink in your signature line so it goes out in every e-mail you send."
"Before you even open up PowerPoint, sit down and really think about the day of your presentation. What is the real purpose of your talk? Why is it that you were ask to speak? What does the audience expect? In your opinion, what are the most important parts of your topic for the audience to take away from your, say, 50-minute presentation?
Remember, even if you've been asked to share information, rarely is the mere transfer of information a satisfactory objective from the point of view of the audience. After all, the audience could always just read your book (or article, handout, etc.) if information transfer were the only purpose of the meeting, seminar, or formal presentation."
Garr Reynolds has more tips on presentations, delivery, and slide design:
2007 apps look different because of the ribbon, but the keyboard can still be used to speed up tasks.
Microsoft has an online course that may help
After completing this course you will be able to:
Accomplish tasks by using sequential shortcut keys, known as Key Tips, shown on the Ribbon.
Navigate around the Ribbon using the TAB key and arrow keys.
Accomplish tasks by using key combinations — keys you press at the same time - exactly as you've done in previous versions of Office.
One technique that can be used when preparing a PowerPoint show, is to import material from an existing Word Outline.
If the Word document is formatted with Heading styles, Heading 1 will become a new slide and the subsequent headings, 1 through 6 will become bullet points on the slide.
It may be desirable to prepare notes for each slide while developing the Word outline. Notes don't appear on the slide, they are placed on a separate page that can be printed out for the speaker or handed out to the audience.
Bill Dilworth has written a macro that moves information that has been formatted, say at Heading 6, and places it on the notes page:
"This macro outline allows the user to use Word's "Send To PowerPoint" feature, then run this macro to get notes from MS Word to PowerPoint as notes. The macro allows you to set the text level you want to become the notes.
A graph or chart can give the reader a visual representation of a great deal of data. Concepts or results can be more easily grasped by a well formatted graphic.
Charts, usually, take up more space in a document than is absolutely required.
Edward Tufte has come up with the concept of Sparklines (Sparklines:Intense, Word-sized Graphics)
These are small graphs about the same height and width as common words. They are not out of place in the text of a document.
Sparklines give the reader a snapshot of the data that quickly supports the material being discussed.
Alan Myrvold has written a background article on how Office handles passwords and what password strength means.
"Word, Excel, and PowerPoint have been able to password protect documents for several versions by setting the 'password to open'. What we felt could be improved was the ability to enforce password strength rules, similar to what may be required when logging into your computer at work."
Ellen Finkelstein has some suggestions to make your PowerPoint files more manageable.
Save the file under a new name
PowerPoint remembers all your actions in a session so that you can undo them. Saving under another name discards this information. For some reason, this works better than closing and opening the same file.
Convert the image file type
The image file type makes a huge difference. In my tests of a photo, JPEG files were the smallest by far. (GIF files are also small, but are not suitable for most photographs because they don't support enough colors.) I took an image and Microsoft Office Picture Manager to convert it.
Sometimes it takes someone else's example of a PowerPoint show to stir your own imagination.
Graphicsland is offering a collection of 36 templates for PowerPoint. The templates are saved as .pot files & are compatible with all versions of PowerPoint. The collection is free of charge & is available now for downloading.
To see a printable preview & to go to the download area:
To insert a movie into a PowerPoint presentation, use the Movie from File option on the Insert menu. If the presentation is located anywhere in the file path at which the movie file is located, PowerPoint stores the movie file as a relative path in the presentation. If the presentation is not located at the path at which the movie file is stored, PowerPoint stores the movie file as an absolute path in the presentation
Insert a movie file as an object
When you insert a movie as an object, PowerPoint is not involved in the process. The process occurs in Microsoft Windows Media Player. Windows Media Player has a set of APIs that PowerPoint 2003 uses primarily for movie playback. Windows Media Player keeps its own set of codecs. And, it uses the Windows registry file types to determine which format and codec to use. Windows Media Player looks for a codec signature in the file and then matches the codec that it finds. If Windows Media Player cannot find an appropriate codec, it searches the Web for a valid codec.
Use the Wmp.ppa add-in
By default, when you use the Wmp.ppa add-in to insert a movie file into a PowerPoint presentation, PowerPoint stores the movie file as an absolute path in the presentation. If the movie file is not in the absolute path, the movie does not play. The add-in also contains an option that you can use to copy the movie file into the same folder as the presentation. When you use this option, PowerPoint stores the movie file as a relative path in the presentation. When you play the movie file in the presentation, PowerPoint looks for the presentation in the folder that is defined when the presentation is created. If the movie file is not in that folder, the movie will not play.
We do not recommend that you use this add-in if you are using PowerPoint 2003. PowerPoint 2003 uses Windows Media Player to play most movies.
Insert the movie as a package
You can insert a movie file as a package in a PowerPoint presentation. To do this, follow these steps:
1. On the Insert menu, click Object.
2. Click Create new, and then click Package under Object type.
When you insert a movie as a package in a PowerPoint presentation, the movie file is kept inside a package that is embedded in the presentation. If you move the presentation to another location, the package is also moved to this location.
When you're testing procedures, you can temporarily convert a block of VBA code to comments that will be ignored during a trial run.
Doing so manually by inserting an apostrophe before each line of code can be a real chore.
To simplify this task,
Open any module in the Visual Basic Editor (VBE)
Choose View >Toolbars>Edit from the menu bar to display the Edit toolbar.
Select the lines of code that you want to turn into comments.
Click the Comment Block button on the Edit toolbar (it's the sixth button in from the right end of the toolbar).
Each line of the selected code is now preceded with an apostrophe. To convert the comments back to executable code, select the appropriate lines and click the Uncomment Block button, which is immediately to the right of the Comment Block button.
Have you seen The Wizard of Oz lately? The film starts out in black and white. Then when Dorothy opens the door in Oz, the movie suddenly switches to full color. Why not try the same effect in a presentation?
To see how this would work, run PowerPoint and open a blank slide. Choose Insert>Picture>ClipArt and insert any picture. Now, choose Insert>Duplicate Slide to copy the slide. Go back to the first slide now, and select the picture by clicking it. When the Picture toolbar opens, click the Image Control button (second from the left) and choose Grayscale.
Now, choose Slide Show>View Show. When the first slide appears, click the mouse to move to the second slide. The ClipArt picture remains in place, but suddenly appears in color.
When setting up a macro in VBA, if you want to declare multiple variables in one line of code, be sure to specify the type for each variable, even if the variables are the same type. Avoid code like the following:
Dim strFName, strLName, strMI As String
In such a case, only the last variable, strMI, is actually declared as a String type. The first two variables are designated by default as Variant data types.
To correctly declare the three variables, you would use the statement:
Dim strFName As String, strLName As String, strMI As String
"Custom shows is all about creating a presentation within a presentation. Instead of creating multiple PowerPoint files, nearly identical presentations for different audiences, you can group together and name the slides that differ and then jump to these slides during your presentation. The slides in the show can be re-ordered to appear in a customized sequence.
For example - you might want to give a presentation to two groups that work at two different locations. The slide show includes slides 1 through 15, which are identical for both groups, and two custom shows, each specific to one of the locations. You can show the first 15 slides to both groups and then jump to a custom show named 'location 1' for the first group and to a custom show named 'location 2' for the second group."
If you find the need for Armed Forces photos and art, here is the place to look.
Regardless of your opinion about their present mission, the military does present a spectacular visage.
"06/17/06 - An F/A-18E Super Hornet aircraft sits at the ready as storm clouds pass overhead aboard the Nimitz-class aircraft carrier USS Ronald Reagan (CVN 76) in the Philippine Sea June 17, 2006.
(U.S. Navy photo by Photographer's Mate 2nd Class Aaron Burden)
All of these files are in the public domain unless otherwise indicated. However, we request you credit the photographer/videographer as indicated or simply "Department of Defense."
When you prepared your talk you were sure that everyone would be excited to hear it.
"I sat in the back of the classroom, observing and taking careful notes as usual. The class had started at one o'clock. The student sitting in front of me took copious notes until 1:20. Then he just nodded off. The student sat motionless, with eyes shut for about a minute and a half, pen still poised. Then he awoke, and continued his rapid note-taking as if he hadn't missed a beat."
Perhaps you need more than PPT slides and a hoary joke.
"Adult learners can keep tuned in to a lecture for no more than 15 to 20 minutes at a time, and this at the beginning of the class. . .
As the lecture proceeded attention spans became shorter and often fell to three or four minutes towards the end of a standard lecture."
Both of these studies note the severe lapse of attention 15 to 20 minutes into a lecture. Given that students have an attention span of around 15 to 20 minutes and that university classes are scheduled for around 50 or 75 minutes, instructors must do something to control their students' attention. We recommend building a "change-up" into your class to restart the attention clock.
Joan Middendorf and Alan Kalish
Teaching Resources Center
Plain Figures is a method of transforming statistical and financial data into figures, tables and graphs that people readily understand.
Have you ever:
squinted your eyes trying to see the numbers in a PowerPoint presentation?
scratched your head at a charity leaflet with an indecipherable pie chart titled 'Where your donation goes' ... and set it aside?
missed discussion at a meeting because you were busy trying to figure out the figures?
put aside a graph or table, thinking "I'm not good with numbers."?
Then you know how important the clear display of numerical information can be.
People have trouble using numerical information for many reasons. Most commonly, authors don't know:
what to include: when unsure what numbers are important, people frequently display them all, overpowering the reader with irrelevance.
which format to use: the choice between text and table, table and chart, bar and pie.
how to use the technology effectively: computer software generates graphs easily, but the results hide your point behind incomprehensible chartjunk.
how to explain the information: selecting the right words for titles, columns and captions.
Plain Figures is a partnership between Sally Bigwood, located in Wakefield, Yorkshire, UK, and Melissa Spore, who divides her time between Toronto and Saskatoon, Canada. Sally and Melissa are sisters and both have dual citizenship in the United States.
[Edited entry from 6/4/2006]
See all Topics
Kathy Jacobs, Microsoft MVP PowerPoint and OneNote, give the steps needed to make your shows a little more dramatic.
"Have you ever wanted to have a picture appear on your screen as one thing and then blow apart to separate elements? It is a great technique for explaining parts of a process, photo, or structure in detail.
We are going to step through blowing apart pictures, but this same idea can be used for expanding organization charts, process diagrams, and all kinds of other elements."
Do you remember all of the clip art that was available locally with Office XP?
When you have an Internet connection, you have access to the Office Online collection, but if you would like more clip art installed on your machine:
A small amount of sample clip art images was included The 2007 Office systems and Office 2003 and is part of the "local collection" that is searched when you do not have Internet access to the Microsoft Office Online Clip Art and Media Web site. Office 2003 no longer included a media content CD with additional clip art. However, the Microsoft Office XP Media Content CD can still be installed locally or on a network share.
The Office XP Media Content CD contains approximately 35,000 clips that are a subset of the clips that are available on the Microsoft Office Online Clip Art and Media Web site. The Office XP Media Content CD was included with Microsoft Office XP Professional, Microsoft Office XP Standard, and Microsoft Publisher 2002 Deluxe Edition.
To install the contents of the Office XP Media Content CD on a computer, follow these steps:
Exit all programs that are running
Insert the Office XP Media Content CD into the CD drive or into the DVD drive
(Hold down the SHIFT key to prevent the program from automatically starting. If Microsoft Windows Installer automatically starts, click Cancel)
Click Start, click Run, type the following command, and then click OK:
msiexec.exe /i CD_drive:\CAG.MSI ADDLOCAL=ALL /qb
(CD_drive is the letter of the drive that contains the Office XP Media Content CD)
It's good practice to always use the Option Explicit statement in the beginning of your code modules to ensure that all variables are unambiguously declared in your procedures.
With this process in place, you'll receive a "Variable not defined" error if you try to execute code containing undeclared variables. Without this statement, it's possible to mistype variable names, which would be interpreted as new Variant type variables.
This could severely impact the results of your code, and you might not ever know it. If you do find a problem, tracking down where the error is can be a chore.
Although you can manually type the statement into your modules, changing a setting in Access can ensure that the statement is always added to new modules.
Open a module (start the VBA Editor)
Choose Tools>Options from the menu bar
On the Editor tab of the Options dialog box, select the Require Variable Declaration check box in the Code Settings panel
When a PowerPoint show is converted to a web presentation, it is not compatible with a screen reader.
Here are some suggestions that will help make your show more available.
"People who use screen readers will need to have the slides in HTML format in order to access them. This is the only format that can be considered reliably accessible to the various brands of screen readers on the market. Some screen readers can read PowerPoint slides on the Web to some degree, but not well enough to be considered truly accessible.
As for the other disability categories, those who are deaf will be able to access the slides without any problems, unless there is embedded multimedia. In such cases, captions and/or transcripts will be necessary. Those with motor disabilities will have no special difficulties. Even those who cannot use a mouse will be fine, since the slides are keyboard-accessible. Those with cognitive disabilities will not have any particular difficulties, although text-only presentations may be difficult in some cases. "
A bad PowerPoint presentation doesn't even make for good nap time. Some one is always jabbering about something.
Dave Paradi has written an article about this problem.
"If we assume some relatively conservative meeting parameters of four people per presentation, a half-hour presentation on average and the wasted time due to a poor presentation is one-quarter of the presentation time, we arrive at a waste of 15 million person hours per day. At an average salary of $35,000 per year for those attending the meeting, the cost of that wasted time is a staggering $252 million and change each day."
Gar Reynold has put together a list of some other sites that can help bolster any argument, no mater how specious.
"In my presentations, I may have several slides which feature a quote from a famous (sometimes not so famous) individual in the field. The quote may be a springboard into the topic or serve as support or reinforcement for the particular point I'm making. A typical Tom Peters presentation at one of his seminars, for example, may include dozens of slides with quotes. "I say that my conclusions are much more credible when I back them up with great sources," Tom says."
Incase you needed any help, here are some suggestions about how to develop really bad presentations.
"Of course, there comes a time when the PowerPoint amateur discovers two very dangerous tools indeed. Custom animations and slide transitions have recently been classified by the UN as 'weapons of mass destruction' and cited at the War Crimes tribunal in The Hague on more than one occasion. As far as both of these tools are concerned, my advice is the same: pick a style and stick to it.
Potentially there is boredom if every slide element skates in from the right or fades in from the background. It might be tiring for each slide to segue into the next using a diagonal wipe. But if the alternative is a dizzying combination of mismatched zooms, shrinks, checkerboard wipes and pirouettes then boredom is a very small price to pay."
"Need to make content appear, change or disappear out of order? Need to control the order that things appear while in front of your audience? Playing games? You need to play with PowerPoint's Triggers option for custom animations."
"Let's get past the term, first: A trigger is nothing more than an item on your PowerPoint slide-- it could be a picture, a shape, a button, or even a paragraph or text box-- that sets off an action when you click it. The action might be a sound, a movie, or an animation, such as text becoming visible on the slide."
"Indeed, with the addition of motion paths, new trigger effects and the ability to add two animation behaviors to one object, PowerPoint has become capable of creating sophisticated animations that rival complex animation software."
On occasion, Microsoft presents Webcasts on interesting subjects.
Unfortunately they are usually offered at inconvenient times for people with real jobs.
Fortunately they are offered in a form that you can download or watch "on-demand".
Here's one on how to find and fix problems with PowerPoint presentations.
"This Support WebCast will define troubleshooting issues in Microsoft PowerPoint and provide an overview of when and how to use available resources such as product Help and Microsoft Knowledge Base articles. We will also discuss how to determine where a problem is occurring and how to troubleshoot specific issues such as printing, opening a file, installation, movies, and starting the program."
It's Probably Because People No Longer Really Listen
Yes, now we can add Iraq to the evils perpetuated by PowerPoint.
"Not only is it easier to throw together a stack of PowerPoint slides than it is to write that 10,000-word document, it is much easier to leave out or gloss over parts of the project that might not survive close scrutiny if they were described in complete sentences. Can you say "weapons of mass destruction?" If we cut to the heart of this current controversy about whether Iraq really had WMD, whether the U.S. honestly believed Iraq had WMD, and who got it wrong, I'm sure we'll end up with a guilty PowerPoint stack. In that stack, you'll find a slide containing the words "Iraq" and "WMD" but taken out of context, there is no way of knowing what the presenter even intended the slide to mean. Thus, we have plausible deniability through PowerPoint."
For eight years from 1987-95, Robert X. Cringely wrote the Notes From the Field column in InfoWorld, a weekly computer trade newspaper. He is also the author of the best-selling book Accidental Empires: How the Boys of Silicon Valley Make Their Millions, Battle Foreign Competition, and Still Can't Get a Date.
Most recently, Cringely is the host and writer of the hit PBS-TV miniseries "Electric Money."
"Holding the honorary title of "Microsoft Regional Director" for Chennai over the last 6 years, I have delivered hundreds of presentations and lectures. Doing this, I have learned that doing successful presentations is an Art, which can be acquired only over time and by practice."
Venkatarangan, Chennai, India
There are 3 basic ways to learn this art:
Listen to great speakers: Attend as many programs of great speakers as possible. Subject spoken is immaterial here, what you are learning is the "Master's" way of doing it.
Read about doing presentations: There are now plenty of books on doing effective presentations and Internet has numerous pages on this. Read them.
Keep Doing it: Get on stage as many times as you can and just do it. As they say, your mistakes teach you more than anyone. So as you keep doing more and more presentations, you will learn on your mistakes and improve.
What are the three most annoying things about bad PowerPoint presentations?
"According to the survey, conducted on the CommunicateUsingTechnology.com web site, the most common complaints are:
Speakers reading their slides to the audience (62% of respondents cited this item),
Text on the slides is too small to be readable (46.9%)
Slides hard to see because of color choice (42.6%) and
Full sentences were used instead of bullet points (39.1%).
This survey is one of the first to investigate how presentations are seen from the audience point of view. Of those respondents who see 100 or more presentations per year, more than half said that 50% or more of the presentations they see suffer from one or more of the annoying traits. The costs of poor presentations are in the time wasted by those who attended and in the extra work that must be done to communicate the intended message again since it was not done properly the first time."
"Create slideshows using your digital photos. With a single click, you can touch-up, crop, or rotate pictures. Add stunning special effects, soundtracks, and your own voice narration to your photo stories. Then, personalize them with titles and captions. Small file sizes make it easy to send your photo stories in an e-mail. Watch them on your TV, a computer, or a Windows Mobile-based portable device."
Here's a lively paper on the ins and outs of giving a presentation and communicating ideas.
"In the newspaper business they teach you to put the least important stuff at the end, so if your story was cut for length the reader wouldn't miss much. But in a presentation, it helps to start with the end, because that's when the results should start coming in.
There are two ways to start from the end.
The first is asking yourself what results you want from the presentation. Is it sales? Understanding? Recruits? Strokes? Whatever you're looking for, that's where you need to start, because without a clear outcome in mind, there's no way your presentation will come out clear.
The second is to state your conclusion. Larry Gottlieb calls this the 'conclusion first' approach. First impressions last longest. If you don't say the one thing you need to say right up front, it may never get heard.
Starting with your conclusion also tells the audience you won't waste their time with preliminaries."
At one time or another many of you have see the PowerPoint version of Lincoln's 1863 presentation. (They called them speeches back then.)
Here's Peter Norvig's background rational for its creation and what followed after its release:
"Why I did it
"Doesn't he realize this presentation is a waste of time? Why doesn't he just tell us what matters and get it over with?"
How many times have you heard (or muttered) that? How many of us have been frustrated at seeing too many presentations where PowerPoint or other visual aids obscure rather than enhance the point? After one too many bad presentations at a meeting in January 2000, I decided to see if I could do something about it."
Most of you would know that you can insert slides from another presentation by using the Slides from files menu option in the Insert menu. This is another (harder) way to do the same.
Open the presentations you want to copy/move slides to and from. Click Slide Sorter on the View menu. On the Window menu, click Arrange All to display both presentations.
Click the slide you want to move, and drag it to the other presentation. When you drag and drop slides between presentations or from PowerPoint to other apps, Windows moves the slides instead of copying them. To keep the slides in the original presentation as well, press Ctrl while dragging and dropping.
To select multiple consecutive slides, click on the first one, then click on the last one while pressing the Shift key on the keyboard, and all slides between the first and the last will appear highlighted.
Note: To select more than one noncontiguous slide, press Ctrl while you click.