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  Web http://www.klippert.com



  Thursday, March 04, 2010 – Permalink –

Layout Control

Unique designs

How a slide is laid out can be captured as a custom template.
You are not restricted to the schems that come out of the box.

Custom Layout






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<Doug Klippert@ 3:56 AM

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  Wednesday, February 24, 2010 – Permalink –

One-Slide Timer

Easy tip


You can use this before a show, or when you take a break.

PowerPoint: A Codeless One-Slide Timer






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<Doug Klippert@ 3:35 AM

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  Thursday, February 18, 2010 – Permalink –

Custom QAT

Access additions


Applications put most of the most-used commands on the Home tab's Ribbon, not everything is there. You may want to add Close, Close All, or Print commands, for example.

In the upper Left corner is the Quick Access Tool bar.

To update the QAT:
Click the down-pointing arrow to the right of the QAT.
Choose any common commands (New, Close, Print, etc.) by checking the option.






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<Doug Klippert@ 3:28 AM

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  Monday, February 15, 2010 – Permalink –

Performance and Exhibition

Techniques

PowerPoint can be one element, but there are other considerations when delivering information.
  • Presentation
  • Creation
  • Delivery
  • Venue
  • Technology
  • Products
Presentations.com



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<Doug Klippert@ 3:24 AM

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  Saturday, February 06, 2010 – Permalink –

Home for PPT Ideas

A covey of notions



"PowerPoint Heaven is a PowerPoint entertainment portal for PowerPoint animations, games, artworks, showcases, animation templates and tutorials. The focus of this site is to maximize the use of Microsoft PowerPoint and go beyond its capability. Our goal is to show users that PowerPoint is not simply a presentation tool, but is also capable on leveraging into other areas such as creating games, artworks and animations."

PPTHeaven







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<Doug Klippert@ 3:45 AM

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  Thursday, February 04, 2010 – Permalink –

Command Reference

2003-2007-2010

Those of you that are just now making the switch to the Ribbon world, will find this valuable.

ComputerWorld.com






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<Doug Klippert@ 3:09 AM

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  Tuesday, February 02, 2010 – Permalink –

Office Training

Suggestions

TechRepublic lists a number of areas that you might explore when training is needed for a new Office version.

Here are a few:

  • LINKS TO TIP SHEETS AND ARTICLES
    "Instead of telling your users to go out to Microsoft.com and do a search, put hyperlinks to the printer-friendly version of tip sheets and articles on your company's main portal page. Providing links to information you know they need will help you cover the training bases. And presenting the links on an internal web site they already use will show your users that it's okay to go outside of their four firewalls to learn something new. Include your favorite hyperlink in your signature line so it goes out in every e-mail you send."
  • ONLINE TRAINING
  • E-LEARNING
  • WEBCASTS
  • VIRTUAL TRAINING
  • MULTILINGUAL SCREENTIPS AND TRANSLATIONS
  • COMMAND REFERENCE GUIDES
  • OFFICE ONLINE AT WORK
10 ways to train your users on Office 2007 for free




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<Doug Klippert@ 3:51 AM

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  Saturday, January 30, 2010 – Permalink –

Classroom PP

A few tips


Here is a tutorial on ways to use PowerPoint in the classroom.
They also talk about how to use the 2007-2010 ribbon.

Actden.com







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<Doug Klippert@ 3:45 AM

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  Tuesday, January 26, 2010 – Permalink –

Where's the Template

Find and/change storage spots



Describes the different template categories and the locations of templates in 2007 Office programs. Also describes the registry settings that control where to find your custom templates.

Support.Microsoft.com






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<Doug Klippert@ 3:44 AM

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  Saturday, January 23, 2010 – Permalink –

Presentation Help

Start with the end in mind


"Before you even open up PowerPoint, sit down and really think about the day of your presentation. What is the real purpose of your talk? Why is it that you were ask to speak? What does the audience expect? In your opinion, what are the most important parts of your topic for the audience to take away from your, say, 50-minute presentation?


Remember, even if you've been asked to share information, rarely is the mere transfer of information a satisfactory objective from the point of view of the audience. After all, the audience could always just read your book (or article, handout, etc.) if information transfer were the only purpose of the meeting, seminar, or formal presentation."

Garr Reynolds has more tips on presentations, delivery, and slide design:


GarrReynolds.com






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<Doug Klippert@ 3:48 AM

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  Saturday, January 16, 2010 – Permalink –

Slide Show Flash

PPT to SWF

"ANVSOFT Flash Slide Show Maker is a Flash album creator that will help you build animated photo slideshows with SWF file as the output format."

DailyFreeware.net
Photoaxe.com






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<Doug Klippert@ 3:30 AM

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  Tuesday, January 12, 2010 – Permalink –

Scroll Text

Automated GIF



WigFilp.com





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<Doug Klippert@ 3:49 AM

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  Friday, January 08, 2010 – Permalink –

PPT 2010

PowerPoint 2-10


Here's a preview of what PPT2010 can do with animation and presentation.



MSDN PowerPoint Blog






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<Doug Klippert@ 3:55 AM

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  Sunday, January 03, 2010 – Permalink –

Keyboard and Key Tips

Finger it out



2007 apps look different because of the ribbon, but the keyboard can still be used to speed up tasks.
Microsoft has an online course that may help

After completing this course you will be able to:
Accomplish tasks by using sequential shortcut keys, known as Key Tips, shown on the Ribbon.
Navigate around the Ribbon using the TAB key and arrow keys.
Accomplish tasks by using key combinations — keys you press at the same time - exactly as you've done in previous versions of Office.
Office.Microsoft.com/Training







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<Doug Klippert@ 3:52 AM

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  Saturday, December 19, 2009 – Permalink –

Notes from Word

Import it all



One technique that can be used when preparing a PowerPoint show, is to import material from an existing Word Outline.

If the Word document is formatted with Heading styles, Heading 1 will become a new slide and the subsequent headings, 1 through 6 will become bullet points on the slide.

It may be desirable to prepare notes for each slide while developing the Word outline. Notes don't appear on the slide, they are placed on a separate page that can be printed out for the speaker or handed out to the audience.

Bill Dilworth has written a macro that moves information that has been formatted, say at Heading 6, and places it on the notes page:

"This macro outline allows the user to use Word's "Send To PowerPoint" feature, then run this macro to get notes from MS Word to PowerPoint as notes. The macro allows you to set the text level you want to become the notes.


Word Outline to Notes Page in PowerPoint


[Edited entry from 12/19/2006]

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<Doug Klippert@ 3:21 AM

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  Wednesday, December 09, 2009 – Permalink –

Sparklines

Quick graphic reinforcement


A graph or chart can give the reader a visual representation of a great deal of data. Concepts or results can be more easily grasped by a well formatted graphic.

Charts, usually, take up more space in a document than is absolutely required.

Edward Tufte has come up with the concept of Sparklines (Sparklines:Intense, Word-sized Graphics)
.
These are small graphs about the same height and width as common words. They are not out of place in the text of a document.

Sparklines give the reader a snapshot of the data that quickly supports the material being discussed.



See:
Bisantz Sparklines

The Sparkmaker can create Sparklines for Word, Excel, or PowerPoint. They can also be produced in HTML.



[Edited entry from 12/6/2006]




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<Doug Klippert@ 3:25 AM

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  Saturday, December 05, 2009 – Permalink –

Answer Before the Show

As helpful as No-Doz (almost)


Here are some question to answer before that presentation.
Your audience, probably, does want to be informed not put to sleep.
  • Is this slide for me or for my audience?

  • Will it really help them better understand my message or just serve as a distraction?

  • How can I remember what I'm going to say without putting the entire text on the slide?

  • What can I do to simplify the slide so that only essential information is displayed?

  • What do I really need to do at this point in the presentation to engage the audience and enhance my message?

  • Is a visual the best way to convey the information or could a story do a better job?

  • Using ideas like this, your talk will be much stronger and your audience will be engaged and awake.
From The Boston Herald [Edited entry from 12/1/2006] See all Topics

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<Doug Klippert@ 3:56 AM

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  Friday, December 04, 2009 – Permalink –

Password Background

Unencrypted

Alan Myrvold has written a background article on how Office handles passwords and what password strength means.

"Word, Excel, and PowerPoint have been able to password protect documents for several versions by setting the 'password to open'. What we felt could be improved was the ability to enforce password strength rules, similar to what may be required when logging into your computer at work."






Enabling password rules for Office 2010




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<Doug Klippert@ 3:51 AM

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  Wednesday, December 02, 2009 – Permalink –

PP Diet

Reduce the size of your presentation files



Ellen Finkelstein has some suggestions to make your PowerPoint files more manageable.

Save the file under a new name
PowerPoint remembers all your actions in a session so that you can undo them. Saving under another name discards this information. For some reason, this works better than closing and opening the same file.
Convert the image file type
The image file type makes a huge difference. In my tests of a photo, JPEG files were the smallest by far. (GIF files are also small, but are not suitable for most photographs because they don't support enough colors.) I took an image and Microsoft Office Picture Manager to convert it.

Read more:

EllenFinkelstein.com








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<Doug Klippert@ 3:28 AM

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  Saturday, November 28, 2009 – Permalink –

3-D Breakout

No special glasses required



You are not limited to a flat PowerPoint slide.
You can add a 3-D look to your shows.

Bart Jones at OnPPT.com provides some basic suggestions.

Also see this series by Glen Millar.

"Many options in PowerPoint are often unseen, until a particular need arises.

The first tutorial shows how to use some of the 3d options in PowerPoint to roll images over into layers.
Roll Images

In the second tutorial, I show how a shape that is drawn as a Bezier curve can be turned into a 3d object.
3d Bezier curves

This effectively means you can draw any sort of shape you like and turn it into a 3d object right within PowerPoint.

The first tutorial will make you clever. The second tutorial may make you famous!"
More 3-D and other effects at Awesome PresentationPictures.com

Also:
PPTMagic.com
3D Transitions



[Edited entry from 11/25/2006]




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<Doug Klippert@ 3:05 AM

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  Sunday, November 22, 2009 – Permalink –

More Free Templates

Three dozen more


Sometimes it takes someone else's example of a PowerPoint show to stir your own imagination.

Graphicsland is offering a collection of 36 templates for PowerPoint. The templates are saved as .pot files & are compatible with all versions of PowerPoint. The collection is free of charge & is available now for downloading.
To see a printable preview & to go to the download area:

Free Templates



[Edited entry from 11/27/2006]




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<Doug Klippert@ 3:41 AM

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  Sunday, November 15, 2009 – Permalink –

Color News

A multidiscipline subject


Here is a study about how color effects a reader's choice of concentration.

It was intended for newspaper publishers, but the same knowledge can be used in Web design, PowerPoint, or any other reporting application. Word and Excel will also benefit.

Color, Contrast, and Dimension in News Design

ColorProject

The Poynter Institute is a school for journalists, future journalists, and teachers of journalists.
Poynter.org



[Edited entry from 11/8/2006]




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<Doug Klippert@ 3:01 AM

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  Tuesday, November 10, 2009 – Permalink –

Movie Mechanics

How to make it work


Here are four ways to do it:

Method 1:

Insert a movie from a file
To insert a movie into a PowerPoint presentation, use the Movie from File option on the Insert menu. If the presentation is located anywhere in the file path at which the movie file is located, PowerPoint stores the movie file as a relative path in the presentation. If the presentation is not located at the path at which the movie file is stored, PowerPoint stores the movie file as an absolute path in the presentation


Method 2:

Insert a movie file as an object
When you insert a movie as an object, PowerPoint is not involved in the process. The process occurs in Microsoft Windows Media Player. Windows Media Player has a set of APIs that PowerPoint 2003 uses primarily for movie playback. Windows Media Player keeps its own set of codecs. And, it uses the Windows registry file types to determine which format and codec to use. Windows Media Player looks for a codec signature in the file and then matches the codec that it finds. If Windows Media Player cannot find an appropriate codec, it searches the Web for a valid codec.

Method 3:

Use the Wmp.ppa add-in
By default, when you use the Wmp.ppa add-in to insert a movie file into a PowerPoint presentation, PowerPoint stores the movie file as an absolute path in the presentation. If the movie file is not in the absolute path, the movie does not play. The add-in also contains an option that you can use to copy the movie file into the same folder as the presentation. When you use this option, PowerPoint stores the movie file as a relative path in the presentation. When you play the movie file in the presentation, PowerPoint looks for the presentation in the folder that is defined when the presentation is created. If the movie file is not in that folder, the movie will not play.

We do not recommend that you use this add-in if you are using PowerPoint 2003. PowerPoint 2003 uses Windows Media Player to play most movies.


Method 4:

Insert the movie as a package
You can insert a movie file as a package in a PowerPoint presentation. To do this, follow these steps:

1. On the Insert menu, click Object.
2. Click Create new, and then click Package under Object type.

When you insert a movie as a package in a PowerPoint presentation, the movie file is kept inside a package that is embedded in the presentation. If you move the presentation to another location, the package is also moved to this location.

You'll find all the details at:

Support.microsoft.com
Insert a Movie in PowerPoint

PP 2007+

[Edited entry from 11/1/2006]




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<Doug Klippert@ 3:12 AM

Comments:
Great article! Videos can really spice up a presentation. Have you checked out the Office community on Facebook yet? Just head to http://www.facebook.com/office

Cheers,
Andy
MSFT Office Outreach Team

 
Post a Comment


  Thursday, November 05, 2009 – Permalink –

Change Code to Comments

Fast solution


When you're testing procedures, you can temporarily convert a block of VBA code to comments that will be ignored during a trial run.

Doing so manually by inserting an apostrophe before each line of code can be a real chore.

To simplify this task,
  1. Open any module in the Visual Basic Editor (VBE)
  2. Choose View >Toolbars>Edit from the menu bar to display the Edit toolbar.
  3. Select the lines of code that you want to turn into comments.
  4. Click the Comment Block button on the Edit toolbar (it's the sixth button in from the right end of the toolbar).
Each line of the selected code is now preceded with an apostrophe. To convert the comments back to executable code, select the appropriate lines and click the Uncomment Block button, which is immediately to the right of the Comment Block button.



[Edited entry from 10/27/2006]


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<Doug Klippert@ 3:39 AM

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  Tuesday, October 27, 2009 – Permalink –

PPT Secrets No More

Tutorials and downloads


Here's an exceptional collection of animation techniques as well as sample file you can use to emulate their brilliance.
  • The Power Of "Ping"

  • Let The Good Times Roll

  • 4 Picture Animations

  • Master Linking Presentation

  • Formatting Best-Practices

  • Stars Wars Style Credits

  • Animation Sample

  • Scrolling Credits

  • Movie Across Slides

  • "PPTLive" Animation Tutorial

  • Motion Paths
TLC Creative Services:
 PPT Tutorials



[Edited entry from 10/12/2006]


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<Doug Klippert@ 3:57 AM

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  Wednesday, October 21, 2009 – Permalink –

Halloween on One Slide

Scary trick


Kathryn Jacobs, PowerPointAnswers, has created a single slide presentation with a Halloween theme.

Through the clever use of animation, AutoShapes, and witchcraft. A whole show is contained on just one slide.

Pumpkin Time!

Brainy Betty also has some free templates
Halloween Backgrounds

 
Also see Indezine:
Halloween Templates



[Edited entry from 10/4/2006]




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<Doug Klippert@ 3:05 AM

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  Tuesday, October 06, 2009 – Permalink –

Unicode is Big

More symbols and letters


This free download lets you see and select more characters in the Unicode set. The Unicode Character Grid shows all assigned characters and private use characters in Unicode 5.2.




Here's a blog covering Scripts, Unicode, Character Encoding and BabelStone Stuff
BableStone Blog



[Edited entry from 9/14/2006]




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<Doug Klippert@ 3:15 AM

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  Saturday, October 03, 2009 – Permalink –

Clean Up Your Presentation

Design suggestions



Julie Terberg is a contributing editor for Presentations Magazine.
There are a number of PDF copies of her columns, plus PowerPoint shows that can be downloaded at Terbergdesign.com

Some topics discussed include PNG format, exploring print options, animation tools, and bringing a company logo to life.


[Edited entry from 9/10/2006]




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<Doug Klippert@ 3:30 AM

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  Monday, September 28, 2009 – Permalink –

It's Your Move

Do the
Hucklebuck


Echosvoice.com has some sample animations techniques you can borrow.



  • Grow/Shrink

  • Jeopardy (exit animations)

  • Text crawling across slide during bulleted list

  • Text crawling across slide continuously

  • PPT 2002/XP vs 2000 (transitions and animations)

  • Modifying animations for just a few slides

  • Animating bulleted text

  • Animating bulleted text individually

  • Star Wars Credits

  • Adding Animation vs Changing Animation

  • Using Triggers
Animation Features

Also see:
Animation Videos



[Edited entry from 9/2/2006]



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<Doug Klippert@ 3:58 AM

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  Monday, September 14, 2009 – Permalink –

BW to RGB

A Kansas trick


Have you seen The Wizard of Oz lately? The film starts out in black and white. Then when Dorothy opens the door in Oz, the movie suddenly switches to full color. Why not try the same effect in a presentation?

To see how this would work, run PowerPoint and open a blank slide. Choose Insert>Picture>ClipArt and insert any picture. Now, choose Insert>Duplicate Slide to copy the slide. Go back to the first slide now, and select the picture by clicking it. When the Picture toolbar opens, click the Image Control button (second from the left) and choose Grayscale.

Now, choose Slide Show>View Show. When the first slide appears, click the mouse to move to the second slide. The ClipArt picture remains in place, but suddenly appears in color.

Sue Whitehouse



[Edited entry from 8/16/2006]




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<Doug Klippert@ 3:12 AM

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  Saturday, September 12, 2009 – Permalink –

Declaring Multiple Variables

Declare each one


When setting up a macro in VBA, if you want to declare multiple variables in one line of code, be sure to specify the type for each variable, even if the variables are the same type. Avoid code like the following:

Dim strFName, strLName, strMI As String

In such a case, only the last variable, strMI, is actually declared as a String type. The first two variables are designated by default as Variant data types.

To correctly declare the three variables, you would use the statement:

Dim strFName As String, strLName As String, strMI As String



[Edited entry from 8/14/2006]




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  Friday, September 11, 2009 – Permalink –

AutoShapes

Drawing bar objects



Kim Hedrich has put together a series of basic articles on AutoShapes for TechTrax.

AutoShapesPart 1 - How to draw circles, ovals, squares and rectangles; also modifying fill and line colour

AutoShapes Part 2 - Fill Effects

AutoShapes Part 3 - Shadows and 3-D

AutoShapes - Text Inside a Shape




[Edited entry from 8/13/2006]




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<Doug Klippert@ 3:09 AM

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  Monday, September 07, 2009 – Permalink –

Animated Animation

Some samples


The graphic designers at TLC Creative Services have compiled a set of animation demos that can be downloaded. Several quite sophisticated tricks.

The Power Of "Ping":

Create and use professional graphic images that have transparency
Let The Good Times Roll:

Learn how to make a round object literally roll onto the slide
4 Picture Animations:

Learn 4 unique animation techniques that think 'outside the box'
Master Linking Presentation:

Visual tutorial on one way to seamlessly link from one presentation to another
Formatting Best-Practices:

A sampling of the Best Practices employed here at TLC Creative Services for working efficiently and creating the highest level presentations.
Movie Across Slides:

Insert a movie and have it continue to play across multiple slides as the presentation continues. Visual step-by-step tutorial


And more -
TLCCreative.com:
PowerPoint Tutorials



[Edited entry from 8/8/2006]




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<Doug Klippert@ 3:55 AM

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  Sunday, August 30, 2009 – Permalink –

Start Up Looping

Go round the circle


The presentation doesn’t start for a few minutes or, maybe, a half an hour. As the audience wanders into the room, you can entertain them.

Set up a continuous loop show that will run without any intervention. You can show photos of the product or interesting small facts.

Display background information that you won’t have time to cover in your presentation.

Laura Bergells has a pod cast at:
Maniactive.com
Loop - What's the Scoop

Moore Anderson gives you the details at,
OnPPT.com:
Create and Run an Opening Loop

Awesome backgrounds has a tutorial on how to loop part of your show:
PowerPoint Looping



[Edited entry from 7/31/2006]




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<Doug Klippert@ 3:35 AM

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  Sunday, August 23, 2009 – Permalink –

Custom Shows

Different Shows, Different Folks


All About Custom Shows


"Custom shows is all about creating a presentation within a presentation. Instead of creating multiple PowerPoint files, nearly identical presentations for different audiences, you can group together and name the slides that differ and then jump to these slides during your presentation. The slides in the show can be re-ordered to appear in a customized sequence.

For example - you might want to give a presentation to two groups that work at two different locations. The slide show includes slides 1 through 15, which are identical for both groups, and two custom shows, each specific to one of the locations. You can show the first 15 slides to both groups and then jump to a custom show named 'location 1' for the first group and to a custom show named 'location 2' for the second group."


Office Tips is an MVP site by Shyam Pillai.

Here are a couple more references:

Creating and Presenting Custom Shows in PowerPoint XP from CramSession.com.

Presentationsoft.About.com.



[Edited entry from 7/23/2006]



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<Doug Klippert@ 3:39 AM

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  Saturday, August 22, 2009 – Permalink –

Self Help

Get started in the right direction


The Office of Technology Services of Towson University, located in Towson, Md., provides Self-Help Training Documents for many applications.

They are available for many levels of knowledge. They’re clean, clear, and concise.
  • Access

  • Adobe Acrobat

  • Dreamweaver

  • Excel

  • FrontPage

  • Microsoft Office Tools

  • Outlook

  • Outlook Web Access

  • PowerPoint

  • Publisher

  • Visio

  • Windows

  • Word Art

  • Word
Tech Docs



[Edited entry from 7/21/2006]



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<Doug Klippert@ 3:03 AM

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  Tuesday, August 18, 2009 – Permalink –

Tutorials - Suggestions

Good collection


Ellen Finkelstein works with AutoCad, Flash and PowerPoint.

Here is a collection of her PowerPoint Tips.

Including:

Writing & Organizing
Using Hyperlinks
Expanding One Slide into Two
Organizing Content


Designing & Graphics
Choosing the Most Readable Font
Backgrounds: Using Mid-Range Colors
Designing Chart Titles
Animating Charts
Using Web Page Backgrounds in PowerPoint
Creating a Grid for Perfect Layout


Delivering
Rotation tips
Synchronize animation with music
Text animation techniques
Choose fonts and colors for legibility
Rehearsing with Narration
Making Great Handouts
Create a Slide List



[Edited entry from 7/15/2006]




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<Doug Klippert@ 3:44 AM

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  Wednesday, August 12, 2009 – Permalink –

Animated GIFs

For use on the Web or PowerPoint


  • Harry the cat.com

    3,000+ Royalty Free Copyrighted Animated Gifs for non-commercial use

  • Fg-a.com

    Free Gifs & Animations, also editors, guestbook's, etc.

  • Gifs.net

    1,500 FREE Animated Gifs and many other items (gifs, jpgs, letters, buttons, backgrounds, etc.)

  • Web Developer.com

    There are more than 300 of them from which to choose.
[Edited entry from 7/9/2006]

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  Monday, August 10, 2009 – Permalink –

Military Clipart

Thousands of items


If you find the need for Armed Forces photos and art, here is the place to look.
Regardless of your opinion about their present mission, the military does present a spectacular visage.



"06/17/06 - An F/A-18E Super Hornet aircraft sits at the ready as storm clouds pass overhead aboard the Nimitz-class aircraft carrier USS Ronald Reagan (CVN 76) in the Philippine Sea June 17, 2006.
(U.S. Navy photo by Photographer's Mate 2nd Class Aaron Burden)

All of these files are in the public domain unless otherwise indicated. However, we request you credit the photographer/videographer as indicated or simply "Department of Defense."


HqDA.Army.Mil - Clipart


[Edited entry from 7/7/2006]




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<Doug Klippert@ 3:59 AM

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  Monday, July 27, 2009 – Permalink –

And the Audience Slept on

Are you the only one awake?


When you prepared your talk you were sure that everyone would be excited to hear it.

"I sat in the back of the classroom, observing and taking careful notes as usual. The class had started at one o'clock. The student sitting in front of me took copious notes until 1:20. Then he just nodded off. The student sat motionless, with eyes shut for about a minute and a half, pen still poised. Then he awoke, and continued his rapid note-taking as if he hadn't missed a beat."


Perhaps you need more than PPT slides and a hoary joke.

"Adult learners can keep tuned in to a lecture for no more than 15 to 20 minutes at a time, and this at the beginning of the class. . .
As the lecture proceeded attention spans became shorter and often fell to three or four minutes towards the end of a standard lecture."

Both of these studies note the severe lapse of attention 15 to 20 minutes into a lecture. Given that students have an attention span of around 15 to 20 minutes and that university classes are scheduled for around 50 or 75 minutes, instructors must do something to control their students' attention. We recommend building a "change-up" into your class to restart the attention clock.


Joan Middendorf and Alan Kalish
Teaching Resources Center
Indiana University


The National Teaching & Learning Forum:
The "Change-Up" in Lectures




[Edited entry from 6/21/2006]




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<Doug Klippert@ 3:21 AM

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  Monday, July 20, 2009 – Permalink –

I Need More Guides

Line it up straight


A slide looks best when the objects line up correctly. While it can be done by trial and error, it is easier to use the Grid and Guides feature.

Go to View>Grid and Guides.



Choose to put a check to select Display grid on screen and/or Display drawing guides on screen.

If you like using guides, you can produce additional guides by holding the CTRL key while dragging on an existing guide.

Extraneous guides can be dragged of the screen.

In 2007 in the Drawing group on the Home tab:




[Edited entry from 6/13/2007]

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<Doug Klippert@ 3:46 AM

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  Wednesday, July 15, 2009 – Permalink –

Restore Defaults

Office 2003 redo


To reset the original settings in Office 2003, follow these steps.
Make sure that you back up your files before you follow these steps.
  1. 1. Start any Office 2003 program.
  2. On Help menu, click Detect and Repair.



  3. Click to select the Discard my customized settings and restore default settings check box, and then click Start.
  4. Quit the application, and then click Ignore.
  5. Click OK when you receive the following message:
    Reset of setting to default succeed.

Microsoft Office Diagnostics in 2007 replaces Diagnose and Repair:

Howtogeek.com


[Edited entry from 6/7/2006]


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<Doug Klippert@ 3:22 AM

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  Monday, July 13, 2009 – Permalink –

Simple Shows

In brevity is success


Blogger/entrepreneur Guy Kawasaki is in league with the minimalist branch of the PowerPoint society.

Tired of sitting through mind and body numbing presentations by people more interested in technique than content, he is evangelizing the 10/20/30 Rule of PowerPoint.

"A PowerPoint presentation should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points."

If "thirty points," is too dogmatic, the I offer you an algorithm: find out the age of the oldest person in your audience and divide it by two. That's your optimal font size.

10/20/30 Rule

[Edited entry from 6/5/2006]




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<Doug Klippert@ 3:30 AM

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  Sunday, July 12, 2009 – Permalink –

Plain Numbers

I'd Like to Make It Clear


Plain Figures is a method of transforming statistical and financial data into figures, tables and graphs that people readily understand.

Have you ever:
  • squinted your eyes trying to see the numbers in a PowerPoint presentation?

  • scratched your head at a charity leaflet with an indecipherable pie chart titled 'Where your donation goes' ... and set it aside?

  • missed discussion at a meeting because you were busy trying to figure out the figures?

  • put aside a graph or table, thinking "I'm not good with numbers."?

Then you know how important the clear display of numerical information can be. Common problems People have trouble using numerical information for many reasons. Most commonly, authors don't know:
  • what to include: when unsure what numbers are important, people frequently display them all, overpowering the reader with irrelevance.

  • which format to use: the choice between text and table, table and chart, bar and pie.

  • how to use the technology effectively: computer software generates graphs easily, but the results hide your point behind incomprehensible chartjunk.

  • how to explain the information: selecting the right words for titles, columns and captions.

Plain Figures is a partnership between Sally Bigwood, located in Wakefield, Yorkshire, UK, and Melissa Spore, who divides her time between Toronto and Saskatoon, Canada. Sally and Melissa are sisters and both have dual citizenship in the United States. PlainFigures.com [Edited entry from 6/4/2006] See all Topics

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<Doug Klippert@ 3:59 AM

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  Monday, July 06, 2009 – Permalink –

Re-color Transparent

Change clip art


Re-color

Select a piece of clip art in WMF (Windows Meta File) format .

The Picture toolbar should appear.
(If the bar does not pop up, go to View>Toolbars and click on "Picture".)

Move the mouse pointer over the toolbar icons until you find "Recolor Picture". Click on the icon.

(In 2007, it is located under Format in the Adjust group on the left."Recolor>Set Transparent Color")

You can now change any of the fill or line colors in the image.

Transparent

If the graphic is in BMP (Bitmap) format, there is an icon on the Picture toolbar to "Set Transparent Color".

Click the icon then click on the color in the image that you would like to make transparent.

Also:

Indezine:
Recolor Clip Art in PowerPoint
by Geetesh Bajaj

Semi-Transparent Images
By Glen Millar PPTWorkbech.com
You can produce various levels of semi-transparent images for applications right within PowerPoint, save them, and keep them for reuse.

AwesomeBackgrounds.com:
Tutorial about the transparency options in PowerPoint



[Edited entry from 5/26/2006]




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<Doug Klippert@ 3:27 AM

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  Saturday, June 27, 2009 – Permalink –

Exploding Slides

Break up or Blow up


Kathy Jacobs, Microsoft MVP PowerPoint and OneNote, give the steps needed to make your shows a little more dramatic.


"Have you ever wanted to have a picture appear on your screen as one thing and then blow apart to separate elements? It is a great technique for explaining parts of a process, photo, or structure in detail.
We are going to step through blowing apart pictures, but this same idea can be used for expanding organization charts, process diagrams, and all kinds of other elements."


Blowing Things Up!


[Edited entry from 5/12/2006]




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<Doug Klippert@ 3:23 AM

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  Monday, June 22, 2009 – Permalink –

Presentation Prep

Review before you're reviewed


Things to keep in mind as you prepare your presentation.

From Scott Hanselman's blog:

  • Speak their Language (Know the Audience)

  • Be Utterly Prepared (No excuses)

  • CONTENT, CONTENT, CONTENT (Have some)

  • System Setup (Be unique, but don't be nuts)

  • Speaking (Um ...)

  • Accessibility (Two words: Font Size, and this means YOU!)

  • Demos and Tools

You'll find the full suggestions here: Tips for a Successful MSFT Presentation [Edited entry from 5/6/2006] See all Topics

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<Doug Klippert@ 3:21 AM

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  Sunday, June 21, 2009 – Permalink –

Clip Art at Home

Install more


Do you remember all of the clip art that was available locally with Office XP?

When you have an Internet connection, you have access to the Office Online collection, but if you would like more clip art installed on your machine:


A small amount of sample clip art images was included The 2007 Office systems and Office 2003 and is part of the "local collection" that is searched when you do not have Internet access to the Microsoft Office Online Clip Art and Media Web site. Office 2003 no longer included a media content CD with additional clip art. However, the Microsoft Office XP Media Content CD can still be installed locally or on a network share.

The Office XP Media Content CD contains approximately 35,000 clips that are a subset of the clips that are available on the Microsoft Office Online Clip Art and Media Web site. The Office XP Media Content CD was included with Microsoft Office XP Professional, Microsoft Office XP Standard, and Microsoft Publisher 2002 Deluxe Edition.

To install the contents of the Office XP Media Content CD on a computer, follow these steps:
  1. Exit all programs that are running

  2. Insert the Office XP Media Content CD into the CD drive or into the DVD drive
    (Hold down the SHIFT key to prevent the program from automatically starting. If Microsoft Windows Installer automatically starts, click Cancel)

  3. Click Start, click Run, type the following command, and then click OK:
    msiexec.exe /i CD_drive:\CAG.MSI ADDLOCAL=ALL /qb
(CD_drive is the letter of the drive that contains the Office XP Media Content CD)
Support.Microsoft.com
How to add clip art to Clip Organizer in a 2007 Office system and in Office 2003



[Edited entry from 5/5/5006]



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<Doug Klippert@ 3:53 AM

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  Wednesday, June 17, 2009 – Permalink –

VBA Variable Problems

Explicit protection


It's good practice to always use the Option Explicit statement in the beginning of your code modules to ensure that all variables are unambiguously declared in your procedures.

With this process in place, you'll receive a "Variable not defined" error if you try to execute code containing undeclared variables. Without this statement, it's possible to mistype variable names, which would be interpreted as new Variant type variables.

This could severely impact the results of your code, and you might not ever know it. If you do find a problem, tracking down where the error is can be a chore.

Although you can manually type the statement into your modules, changing a setting in Access can ensure that the statement is always added to new modules.

  1. Open a module (start the VBA Editor)

  2. Choose Tools>Options from the menu bar

  3. On the Editor tab of the Options dialog box, select the Require Variable Declaration check box in the Code Settings panel

  4. Finally, click OK




[Edited entry from 5/2/2006]



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<Doug Klippert@ 3:33 AM

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  Saturday, June 06, 2009 – Permalink –

PowerPoint Accesability

Make it easy for everyone


When a PowerPoint show is converted to a web presentation, it is not compatible with a screen reader.

Here are some suggestions that will help make your show more available.
"People who use screen readers will need to have the slides in HTML format in order to access them. This is the only format that can be considered reliably accessible to the various brands of screen readers on the market. Some screen readers can read PowerPoint slides on the Web to some degree, but not well enough to be considered truly accessible.

As for the other disability categories, those who are deaf will be able to access the slides without any problems, unless there is embedded multimedia. In such cases, captions and/or transcripts will be necessary. Those with motor disabilities will have no special difficulties. Even those who cannot use a mouse will be fine, since the slides are keyboard-accessible. Those with cognitive disabilities will not have any particular difficulties, although text-only presentations may be difficult in some cases. "

WebAIM.org
PowerPoint Accessibility Techniques

Also

How to Make an Accessible Web-based PowerPoint Presentation:
Texas School for the Blind and Visually Impaired



[Edited entry from 4/18/2006]




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<Doug Klippert@ 7:15 AM

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  Tuesday, June 02, 2009 – Permalink –

PowerPoint Bloats Word

Diet tips


For various reasons, it can be helpful to send a PowerPoint show to Word. You can have great looking handouts and be able to format the document in ways that are not possible in PowerPoint.

The problem can be the size of the resultant file.

One of the easier, more practical ways to slim the doc down is to break the OLE links.
The size of a Word document may be 20 to 50 times larger than a PowerPoint presentation when you send the presentation to Word.
  1. Start PowerPoint.

  2. On the File menu, point to Send To, and then click Microsoft Office Word.

  3. Click Paste link, and then click OK.

  4. In the resulting Word document, click Links on the Edit menu.

  5. Select all the links that are listed, and then click Break Link.

  6. Click Yes when you are prompted.

  7. Save the Word document.
When you eliminate the OLE overhead, you can reduce the size of the Word document by 90 percent
Support.microsoft.com
 Size of Word Document


[Edited entry from 4/14/2006]


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<Doug Klippert@ 3:10 AM

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  Saturday, May 30, 2009 – Permalink –

Free Articles

Choose a topic


Dave Paradi has written a number of articles about PowerPoint presentations. If you are putting together a newsletter or documentation for your company, you might want to see this list of topics.

You can reprint them with attribution.

Here is a selection:
  • Would you do business with your own company?

  • When Should You Use PowerPoint?

  • PowerPoint Does Not Make You a Speaker

  • How many slides is too many?

  • How to Get Better Images on Slides or Web Sites

  • How to Select and Use Fonts on Presentation Slides

  • How to Write Powerful Bullet Points

  • Using Graphs and Tables on Presentation Slides
PowerPoint Articles


[Edited entry from 4/10/2006]


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<Doug Klippert@ 3:00 AM

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  Friday, May 22, 2009 – Permalink –

Cost of a Bad Show

Avoid wasting time and resources


A bad PowerPoint presentation doesn't even make for good nap time. Some one is always jabbering about something.

Dave Paradi has written an article about this problem.

"If we assume some relatively conservative meeting parameters of four people per presentation, a half-hour presentation on average and the wasted time due to a poor presentation is one-quarter of the presentation time, we arrive at a waste of 15 million person hours per day. At an average salary of $35,000 per year for those attending the meeting, the cost of that wasted time is a staggering $252 million and change each day."


Bad PowerPoint costs money

He also provides a formula to figure out how much is lost in a sea of gradient blue.


[Edited entry from 3/31/2006]



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<Doug Klippert@ 3:28 AM

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  Wednesday, May 13, 2009 – Permalink –

PowerPoint Shows on DVD

Not a walk in the park


Commercial studios will convert your presentations for you, but if you want to get your hands dirty (at least the tips of your fingers), here is how to do it yourself.

PowerPointBackgrounds — Convert PowerPoint to DVD

Tutorial about how to convert PowerPoint to DVD

This tutorial guides you through how to convert your PowerPoint presentations to play on a home DVD player.
It's great for:
  • Showing presentations without the need for a computer
  • Distributing your slideshows to friends and colleagues
  • Unattended exhibition presentations, that automatically repeat/rewind
  • Giving your presentations more of a TV feel

And generally making you look more professional. Also see: PowerPoint to Video Sonia Coleman — PowerPoint to DVD RDPSlides.com: Convert presentations to VHS or DVD video Camtasia Studio — software Wondershare PPT2DVD And: Photos and PowerPoint [Edited entry from 3/18/2006] See all Topics

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<Doug Klippert@ 3:48 AM

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Oh,it has the same function with Moyea PowerPoint to DVD Burner and Leawo PowerPoint to DVD
 
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  Wednesday, May 06, 2009 – Permalink –

Who was that font I saw you with last night?

That was no font, that was my typeface


You can find the Fonts supplied with some Microsoft products
Select a product name from the list to get a list of fonts supplied with that product.

Microsoft's Typography is an interesting site to poke around in.

Here are some books I use for reference material:

Words into Type

by Marjorie E. Skillin, Robert Malcolm Gay ISBN 0139642625


Stop Stealing Sheep & Find Out How Type Works


by Erik Spiekermann, E.M Ginger ISBN 0201703394


The Elements of Typographic Style

by Robert Bringhurst ISBN 0881791326

A font can be defined as a collection of characters with the same style and size. A typeface is the design of the characters regardless of size or style. The terms are used interchangeably today.


[Edited entry from 3/11/2006]




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<Doug Klippert@ 3:06 AM

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  Tuesday, May 05, 2009 – Permalink –

High Level Presentation Tips

More than just a PPT tutorial


Garr Reynolds is currently Associate Professor of Management at Kansai Gaidai University where he teaches Marketing, Global Marketing and Multimedia Presentation Design.

His web site demonstrates more than just how many slides to show in 15 seconds.

There are tutorials and demonstrations covering:

  • Organization and preparation
  • Delivery and
  • Slide tips
Garr quotes Tom Peters:
". . . presentation skills are worthy of extreme obsessive study."
Garr Reynolds.com [Edited entry from 3/10/2006] See all Topics

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<Doug Klippert@ 3:51 AM

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  Tuesday, April 28, 2009 – Permalink –

Quote Me All You Want

What the other guy says has weight


There are sites that give you Bartleby Quotations.

Gar Reynold has put together a list of some other sites that can help bolster any argument, no mater how specious.


"In my presentations, I may have several slides which feature a quote from a famous (sometimes not so famous) individual in the field. The quote may be a springboard into the topic or serve as support or reinforcement for the particular point I'm making. A typical Tom Peters presentation at one of his seminars, for example, may include dozens of slides with quotes. "I say that my conclusions are much more credible when I back them up with great sources," Tom says."

PresentationZen.blogs.com:
Where to get quotations


"Computers are useless. They can only give you answers.
Pablo Picasso"


[Edited entry from 3/3/2006]




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<Doug Klippert@ 3:53 AM

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  Friday, April 24, 2009 – Permalink –

Baaad PowerPoint

How to make truly horrendous PowerPoint Slides


Incase you needed any help, here are some suggestions about how to develop really bad presentations.

"Of course, there comes a time when the PowerPoint amateur discovers two very dangerous tools indeed. Custom animations and slide transitions have recently been classified by the UN as 'weapons of mass destruction' and cited at the War Crimes tribunal in The Hague on more than one occasion. As far as both of these tools are concerned, my advice is the same: pick a style and stick to it.

Potentially there is boredom if every slide element skates in from the right or fades in from the background. It might be tiring for each slide to segue into the next using a diagonal wipe. But if the alternative is a dizzying combination of mismatched zooms, shrinks, checkerboard wipes and pirouettes then boredom is a very small price to pay."

Slides From Hell
by Ray Blake

From a fascinating "e-zine" called Indezine published by Geetesh Bajaj.


[Edited entry from 2/26/2006]




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<Doug Klippert@ 3:48 AM

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  Monday, April 20, 2009 – Permalink –

Make Your Own Templates

Fit any need


You are not dependent on microsoft for PowerPoint templates. You can create your own for use on special occasions or to share with others.

What is in a Custom Template?
  • Slide background
  • Slide Layout- which placeholders appear and their positions
  • Color Scheme
  • Formatting of placeholders
  • Formatting of text and bullets
  • Slide transition
  • Placeholder animations
Jan's Web Work & Experiments:
Custom Templates

Indezine.com:
Creating PowerPoint Templates


[Edited entry from 2/22/2006]

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<Doug Klippert@ 3:21 AM

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  Sunday, April 12, 2009 – Permalink –

How to Flash in a PPT Show

Embed directly


Flash shows, in general, are remarkably easy to create.

Rather than try to duplicate complex animation in PowerPoint, you can add a Shockwave Flash Object to your show.

Brainy Betty has a video tutorial show the way:


How to insert Flash into PowerPoint


[Edited entry from 2/14/2006]




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<Doug Klippert@ 3:18 AM

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  Sunday, April 05, 2009 – Permalink –

Photo Mélange

Colorize without Adobe


Photoshop is a great program, but sometimes you just want to add a little pizzazz without the hassle.

Geetesh Bajaj has once again come up with a "Why didn't I think of that!" technique.
" Have you ever wanted to fill a picture with a gradient - or another picture in PowerPoint? Have you wanted to blend two pictures in PowerPoint to create a montage?




Transparent montages in PowerPoint



[Edited entry from 2/7/2006]




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<Doug Klippert@ 3:21 AM

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  Friday, March 27, 2009 – Permalink –

Action When You Want It

Move it!


Here is a tutorial about animation.


"Need to make content appear, change or disappear out of order? Need to control the order that things appear while in front of your audience? Playing games? You need to play with PowerPoint's Triggers option for custom animations."



Trigger Happy Animations in PowerPoint
By Kathryn Jacobs.
(Kathryn has been a PowerPoint trainer and consultant for over 10 years. She is a Microsoft MVP for PowerPoint.)


Also:
Office.Microsoft.com:
Use triggers to create an interactive slide show in PowerPoint


"Let's get past the term, first: A trigger is nothing more than an item on your PowerPoint slide-- it could be a picture, a shape, a button, or even a paragraph or text box-- that sets off an action when you click it. The action might be a sound, a movie, or an animation, such as text becoming visible on the slide."



Combine animation techniques to create stunning PowerPoint slides
By Ellen Finkelstein


"Indeed, with the addition of motion paths, new trigger effects and the ability to add two animation behaviors to one object, PowerPoint has become capable of creating sophisticated animations that rival complex animation software."

[Edited entry from 1/29/2006]




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<Doug Klippert@ 3:27 AM

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  Wednesday, March 18, 2009 – Permalink –

Free Assistance

Worth a lot more than you pay for it


Here is a site that gives presentation hints. Also, free clip art, free templates, a forum, and quotations.
"There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave."
-- Dale Carnegie



PresentationHelper.co.uk:
Presentation Helper


[Edited entry from 1/20/2006]




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<Doug Klippert@ 3:51 AM

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  Wednesday, March 11, 2009 – Permalink –

Frame that Slide

More PP bling

Face it; we've seen every graphic in ClipArt and every background color combination. Putting a frame around an ordinary object can make it pop.

Here is a link to instructions about how to frame your pictures. There is also a download for extra frames.





ComputerCompanion.com:
Create Picture Frames in PowerPoint
by Geetesh Bajaj

[edited entry from 1/12/2006]


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<Doug Klippert@ 3:34 AM

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  Monday, March 02, 2009 – Permalink –

Animate Charts

Make data more moving


Wipe away the drool that develops when looking at Office 2007 formatting and deal with what we've got.

When you try to animate the chart be aware that not all of the animations work. "Fly in" does not work. "Box" does.

"You can add some animation to your chart for dramatic effect. You can animate the chart as a whole or animate elements of the chart."

  1. In normal view, display the slide that has the chart you want, and then select the chart.

  2. On the Slide Show menu, click Custom Animation to open the Custom Animation task pane.

  3. In the Custom Animation task pane, click the Add Effect down arrow, point to Entrance, and then click an effect.

  4. In the Custom Animation task pane, select the animation you applied to the chart, click the down arrow, and then click Effect Options.

  5. On the Chart Animation tab, in the Group Chart list, click By element in series.

  6. Click OK.

  7. Now, if you click Slide Show and click through the presentation, you’ll see the animation in real time.
Office.Microsoft.com:
Present sales reports in PowerPoint

Also see:
Ungroup and Animate

Ellen Finkelstein:

Animate Tables


Animate 2007 Tables




[Edited entry from 12/29/2005]


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<Doug Klippert@ 3:15 AM

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  Sunday, February 22, 2009 – Permalink –

Troubleshoot PowerPoint

Live on tape


On occasion, Microsoft presents Webcasts on interesting subjects.


  • Unfortunately they are usually offered at inconvenient times for people with real jobs.

  • Fortunately they are offered in a form that you can download or watch "on-demand".
Here's one on how to find and fix problems with PowerPoint presentations.
"This Support WebCast will define troubleshooting issues in Microsoft PowerPoint and provide an overview of when and how to use available resources such as product Help and Microsoft Knowledge Base articles. We will also discuss how to determine where a problem is occurring and how to troubleshoot specific issues such as printing, opening a file, installation, movies, and starting the program."
Troubleshooting fundamentals in Microsoft PowerPoint

Here is a list of available downloadable webcasts

On-demand Webcasts



[Edited entry from 12/19/2005]


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<Doug Klippert@ 3:56 AM

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  Sunday, February 15, 2009 – Permalink –

If We're in Trouble

It's Probably Because People No Longer Really Listen


Yes, now we can add Iraq to the evils perpetuated by PowerPoint.


"Not only is it easier to throw together a stack of PowerPoint slides than it is to write that 10,000-word document, it is much easier to leave out or gloss over parts of the project that might not survive close scrutiny if they were described in complete sentences. Can you say "weapons of mass destruction?" If we cut to the heart of this current controversy about whether Iraq really had WMD, whether the U.S. honestly believed Iraq had WMD, and who got it wrong, I'm sure we'll end up with a guilty PowerPoint stack. In that stack, you'll find a slide containing the words "Iraq" and "WMD" but taken out of context, there is no way of knowing what the presenter even intended the slide to mean. Thus, we have plausible deniability through PowerPoint."




For eight years from 1987-95, Robert X. Cringely wrote the Notes From the Field column in InfoWorld, a weekly computer trade newspaper. He is also the author of the best-selling book Accidental Empires: How the Boys of Silicon Valley Make Their Millions, Battle Foreign Competition, and Still Can't Get a Date.
Most recently, Cringely is the host and writer of the hit PBS-TV miniseries "Electric Money."


If We're in Trouble


Robert X. Cringely (www.pbs.org/cringely/)

[Edited entry from 2/11/2005]




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<Doug Klippert@ 3:39 AM

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  Saturday, February 07, 2009 – Permalink –

Can We Serve Multiple Masters?

Dual Masters and more schemes


Earlier versions of PowerPoint were restricted to only one master design scheme per show. We strained to get around that by linking shows and pasting backgrounds over the designs.

PowerPoint 2002+ changed that by allowing more than one design scheme.

A PowerPoint master with the first name of "Echo", runs a nice tutorial site named EchosVoice.com.

She has written a step-by-step tutorial to create Multiple Masters for PPT 2002 and beyond.

Makes you want to dance. (Echo's own image)
Echo Dancer



[Edited entry from 12/3/2005]



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<Doug Klippert@ 3:26 AM

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  Wednesday, January 28, 2009 – Permalink –

More Tips on Presentations

From another point of view


"Holding the honorary title of "Microsoft Regional Director" for Chennai over the last 6 years, I have delivered hundreds of presentations and lectures. Doing this, I have learned that doing successful presentations is an Art, which can be acquired only over time and by practice."


Venkatarangan, Chennai, India


There are 3 basic ways to learn this art:
  1. Listen to great speakers: Attend as many programs of great speakers as possible. Subject spoken is immaterial here, what you are learning is the "Master's" way of doing it.

  2. Read about doing presentations: There are now plenty of books on doing effective presentations and Internet has numerous pages on this. Read them.

  3. Keep Doing it: Get on stage as many times as you can and just do it. As they say, your mistakes teach you more than anyone. So as you keep doing more and more presentations, you will learn on your mistakes and improve.
Also:
  • General Tips:
  • Health/Life Style Tips:
  • Doing Technical Presentations:
  • Authoring Power Point Slide-Decks:
  • Laptops, Audio-Video & Systems:
  • Sharing the stage:
  • Answering Questions — Q & A:
Venkatarangan's Blog


[Edited entry from 11/25/2005]

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<Doug Klippert@ 7:12 AM

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  Saturday, January 24, 2009 – Permalink –

Better PowerPoint Presentations

More suggestions


There are never enough tips for successfully communicating information.

Michael Hyatt has these guidelines:

I like the first rule. The purpose of the meeting is to communicate information, not to demonstrate your prowess with a piece of software.

Rule #1:
Don't give PowerPoint center stage.
Rule #2:
Create a logical flow to your presentation.
Rule #3:
Make your presentation readable.
Rule #4:
Remember, less is more.
Rule #5:
Distribute a handout.


Michael Hyatt is the President and Chief Operating Officer of Thomas Nelson Publishers, the largest Christian publishing company in the world and the ninth largest publishing company of any kind.

Five Rules for Better PowerPoint Presentations

[Edited entry from 11/5/2005]




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<Doug Klippert@ 3:50 AM

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  Saturday, January 17, 2009 – Permalink –

How to Bum Out Your Audience

Audience antagonizers


What are the three most annoying things about bad PowerPoint presentations?

"According to the survey, conducted on the CommunicateUsingTechnology.com web site, the most common complaints are:
  • Speakers reading their slides to the audience (62% of respondents cited this item),
  • Text on the slides is too small to be readable (46.9%)
  • Slides hard to see because of color choice (42.6%) and
  • Full sentences were used instead of bullet points (39.1%).


This survey is one of the first to investigate how presentations are seen from the audience point of view. Of those respondents who see 100 or more presentations per year, more than half said that 50% or more of the presentations they see suffer from one or more of the annoying traits. The costs of poor presentations are in the time wasted by those who attended and in the extra work that must be done to communicate the intended message again since it was not done properly the first time."
CommunicateUsingTechnology.com: Annoying PowerPoint Survey [Edited entry from 11/13/2005] See all Topics

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<Doug Klippert@ 3:35 AM

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  Tuesday, January 06, 2009 – Permalink –

Clip Art Gallery

Sprinkle carefully


Judicious use of Clip art can spice up a document. Here's an article about how to customize existing pictures including:
  • Display clip-related toolbars
  • Customizing your clip art
  • Cropping
  • Sizing
  • Adding text wrapping
  • Blurring
  • Rotating and flipping
  • Adding a drop shadow
Edit clip art in Word

Also:
Clip art gallery

 

Halloween clips
Clip Art demo
5 new things about the Clip Art and Media site
Mary Sauer's Design Gallery Help
Microsoft Clip Art & Media Help

[Edited entry from 10/12/2005]

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<Doug Klippert@ 3:15 AM

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  Saturday, January 03, 2009 – Permalink –

One Slide Only

Get to the point


Too many PowerPoint shows consist of a massive deck of slides. The audience leaves either overwhelmed or wheeled out unconscious from the overload.

Elliot Masie is the head of the MASIE Center is an international e-lab and ThinkTank located in Saratoga Springs, NY.

He is hosted a seminar called Learning 2005

One feature of the sessions was a presenter's limit of only 1 page.

Think about this limitation the next time you are asked to lead a meeting.
"Every session at Learning 2005 will be limited to ONE PAGE (a slide, a poster, a mind-map, a single question or even just one word!)

Each facilitator of a case study, discussion, conversation or Radar Screen session will be asked to create a GREAT "1 Pager". It might be a single question such as,

"What is the impact of increased Compliance on Quality and Budget for Training?"

Or, it might be a mindmap of several concepts. Or, a graphic. Or, a simple list of Do's or Don'ts. But, it will just be a "1 Pager"!

Masie.com

[Edited entry from 10/31/2005]




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<Doug Klippert@ 3:35 AM

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  Thursday, January 01, 2009 – Permalink –

Photos and PowerPoint

Album creations



PowerPoint can be used to produce a photo array. Put the show on DVD's or on the web.

Here is a list of 100 tutorials:

PowerPoint 2003 and Photo Album links

Also:

Photo Story 3

"Create slideshows using your digital photos. With a single click, you can touch-up, crop, or rotate pictures. Add stunning special effects, soundtracks, and your own voice narration to your photo stories. Then, personalize them with titles and captions. Small file sizes make it easy to send your photo stories in an e-mail. Watch them on your TV, a computer, or a Windows Mobile-based portable device."




[Edited entry from 10/23/2005]



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<Doug Klippert@ 3:48 AM

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  Sunday, December 28, 2008 – Permalink –

Slide on a Web Page

Make it an Internet show



A little bit ago we talked about putting a live web page directly on a slide:
Web Page on a Slide.

This hint is about converting your PowerPoint show into a web presentation.

Here's a slide show on the web showing how it's done:

EllenFinkelstein.com:
Publishing a Presentation to the Web

Also:

Indezine.com:
PowerPoint 2002-2003 Web Options

RDPSlides.com has this article:
PowerPoint on the Web

Web and PPT 2007:
University of Wisconsin-Eau Claire

Office.Microsoft.com:
Show slide animations during a Web presentation

[Edited entry frome 9/21/2005]




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<Doug Klippert@ 3:14 AM

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  Wednesday, December 17, 2008 – Permalink –

It's the Story, Stupid

Start at the end


Here's a lively paper on the ins and outs of giving a presentation and communicating ideas.

"In the newspaper business they teach you to put the least important stuff at the end, so if your story was cut for length the reader wouldn't miss much. But in a presentation, it helps to start with the end, because that's when the results should start coming in.

There are two ways to start from the end.

The first is asking yourself what results you want from the presentation. Is it sales? Understanding? Recruits? Strokes? Whatever you're looking for, that's where you need to start, because without a clear outcome in mind, there's no way your presentation will come out clear.

The second is to state your conclusion. Larry Gottlieb calls this the 'conclusion first' approach. First impressions last longest. If you don't say the one thing you need to say right up front, it may never get heard.

Starting with your conclusion also tells the audience you won't waste their time with preliminaries."

It's The Story, Stupid
By Doc Searls

Also see:
Beyond Bullet Points
By Cliff Atkinson

[updated entry from 10/15/2005]



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<Doug Klippert@ 3:50 AM

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  Friday, December 12, 2008 – Permalink –

Safety Shows

Don't be sorry


The University of Vermont at Burlington has an area entitled "Safety Information Resources on the Internet collection."

As part of that collection, they offer 256 PowerPoint presentations on safety.

Topics range from "Basic Electrical Safety" and "Healthy Living: Exercise, Diet, and Stress" to "You Know You're A Safety Nut When...."

Keep this site in mind in case you draw the short straw and have to address the monthly employees' safety meeting.


Safety PowerPoint Presentation Library


[Edited entry from 10/7/2005]



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<Doug Klippert@ 4:41 AM

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  Tuesday, December 09, 2008 – Permalink –

Gettysburg Address

Did Lincoln read Edward Tufte?


At one time or another many of you have see the PowerPoint version of Lincoln's 1863 presentation. (They called them speeches back then.)



Here's Peter Norvig's background rational for its creation and what followed after its release:

"Why I did it

"Doesn't he realize this presentation is a waste of time? Why doesn't he just tell us what matters and get it over with?"

How many times have you heard (or muttered) that? How many of us have been frustrated at seeing too many presentations where PowerPoint or other visual aids obscure rather than enhance the point? After one too many bad presentations at a meeting in January 2000, I decided to see if I could do something about it."



The Making or the Gettysburg.PPT


Also see:
Tufte, a contrary opinion


And:
Beyond Bullets


[Edited entry from 9/29/2005]




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<Doug Klippert@ 3:30 AM

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  Thursday, November 27, 2008 – Permalink –

Web Page on a Slide

All in one place


You can put a hyperlink on a slide. During the presentation, you can click on the link, invoke the browser and show the web site.

Rather than that, how about placing the web page itself on the slide?

Not a screen shot, but the actual, fully functional page. When you're through with the demonstration, one click takes you to the next slide.

"No coding required. LiveWeb works with documents off your local drive too. You can specify relative paths.

With LiveWeb you can display acrobat documents (PDF), java applets, VRML etc within the slide show real-time.

LiveWeb will create slides with web browser controls embedded on the slides"

(There is a small caveat; the add-in must be installed on the machine running the show. The PPA is only about 117K, so it's easy to carry and install as an add-in.)



It's freeware from Shyam Pillai (of course)
LiveWeb



[Edited entry from 9/13/2005]



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<Doug Klippert@ 12:51 AM

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  Saturday, November 22, 2008 – Permalink –

Copy/Move

From one presentation to another




Most of you would know that you can insert slides from another presentation by using the Slides from files menu option in the Insert menu.
This is another (harder) way to do the same.

Open the presentations you want to copy/move slides to and from.
Click Slide Sorter on the View menu. On the Window menu, click Arrange All to display both presentations.

Click the slide you want to move, and drag it to the other presentation. When you drag and drop slides between presentations or from PowerPoint to other apps, Windows moves the slides instead of copying them. To keep the slides in the original presentation as well, press Ctrl while dragging and dropping.

To select multiple consecutive slides, click on the first one, then click on the last one while pressing the Shift key on the keyboard, and all slides between the first and the last will appear highlighted.

Note: To select more than one noncontiguous slide, press Ctrl while you click.

Also:

BellaOnLine.com:
Borrowing an Existing Slide from Another Presentation


Colgate University:
Inserting Slides from Another PowerPoint Presentation

For 2007, see the bottom of the "New Slide" menu on the Home tab:



[Updated entry from 9/3/2005]


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<Doug Klippert@ 2:26 AM

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