One Day at a Time

Here's how to add a calendar to your web page.


Publishing Outlook Calendars on the Internet or an Intranet
(From THE definitive Outlook/Exchange site - Slipstick.com.)

Other methods:

Htmlgoodies.com
It's actually just a simple table with a couple of additions. (free)

HTMLCal
HTMLCAL is a Web calendar maker and editor that lets you maintain a group calendar for your Web site or intranet.
This software will let you maintain live calendars on your site that anyone can view or update from any Web browser. ($25)

Htmlcalendar.com
HTML Calendar Maker Pro was designed with ease of use in mind. Now you can type your events quickly and easily and they will be transformed into a customized and professional monthly calendar within seconds. Simply follow the on-screen tutorial to create your calendar and then place the finished web page on your site. It's perfect for planning for the weeks ahead or noting past historic events. ($26.50 +)

All about Calendars by:

Claus Tøndering




See all Topics

outlook

Labels: Calendar

Don't let Outlook stop you

Outlook 2007, 2003, 2002 and Outlook 2000 SP3 allow the user to use a registry key to open up access to blocked attachments. (Always make a backup before editing the registry.) To use this key:

1. Run Regedit, and go to this key:
   
   

   HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook\Security 

   
   (change 10.0 to 9.0 for Outlook 2000 SP3,11.0 for Outlook 2003, 12.0 for Outlook 2007)
2. Under that key, add a new string value named Level1Remove.
   
   
3. For the value for Level1Remove, enter a semicolon-delimited list of file extensions. For example, entering this:
   
   

   .mdb;.url

   
   would unblock Microsoft Access files and Internet shortcuts. Note that the use of a leading dot was not previously required, however, new security patches may require it. If you are using "mdb;url" format and extensions are blocked, add a dot to each extension.
   Note also that there is not a space between extensions.

 

If you are using this registry entry, a glance at Help>About Microsoft Outlook will show Security Mode: User Controlled above the license information.
After applying this registry fix or using one of the above tools, the user still has to save the attached file to a system drive before opening it. In effect, the fix rolls the attachment behavior back to Outlook 2000 SR-1, with its included Attachment Security Fix.
An end-user cannot bypass this "save to disk" behavior and open the file directly from the mail message, though an Exchange administrator can.

Labels: Access, Send, Tips, Troubleshoot

Install more

A small amount of sample clip art images was included The 2007 Office systems and Office 2003 and is part of the "local collection" that is searched when you do not have Internet access to the Microsoft Office Online Clip Art and Media Web site. Office 2003 no longer included a media content CD with additional clip art. However, the Microsoft Office XP Media Content CD can still be installed locally or on a network share.

The Office XP Media Content CD contains approximately 35,000 clips that are a subset of the clips that are available on the Microsoft Office Online Clip Art and Media Web site. The Office XP Media Content CD was included with Microsoft Office XP Professional, Microsoft Office XP Standard, and Microsoft Publisher 2002 Deluxe Edition.

To install the contents of the Office XP Media Content CD on a computer, follow these steps:

1. Exit all programs that are running
   
   
2. Insert the Office XP Media Content CD into the CD drive or into the DVD drive
   (Hold down the SHIFT key to prevent the program from automatically starting. If Microsoft Windows Installer automatically starts, click Cancel)
   
   
3. Click Start, click Run, type the following command, and then click OK:
   

   msiexec.exe /i CD_drive:\CAG.MSI ADDLOCAL=ALL /qb

(CD_drive is the letter of the drive that contains the Office XP Media Content CD)

Labels: Addins, General

Explicit protection

1. Open a module (start the VBA Editor)
   
   
2. Choose Tools>Options from the menu bar
   
   
3. On the Editor tab of the Options dialog box, select the Require Variable Declaration check box in the Code Settings panel
   
   
4. Finally, click OK

Labels: VBA

Alternate to Forward

1. Open the message in its own window
   
   
2. Go to Actions>Resend This Message
   (Other Actions in 2007)
   
3. When you click Send, you will be reminded that you are not the original sender of the message
   
   
4. Click OK

Labels: Send, Tips

Why do you need email etiquette?

• Professionalism: by using proper email language your company will convey a professional image.
  
  
• Efficiency: emails that get to the point are much more effective than poorly worded emails.
  
  
• Protection from liability: employee awareness of email risks will protect your company from costly law suits.
  

Labels: General, Policy, Tips

It's not my glasses, the print's too small!

"Is it sadder that:

• You can only change the font size for the Reading Pane in Outlook 2003 by right clicking the tiny grey border around the Reading Pane.
  
• When you do click the menu item then move to another email, the option switches back to Medium for the next message.
  
• The menu items have no effect (the font sizes don't change) on 90% of corporate mail including RTF and WordMail.
  

Is this totally broken or am I totally broken?"

Some users prefer the better visibility of a larger font size for reading their messages in the Reading or "preview" pane. You can make the text or font in the pane larger or smaller by using the scroll wheel on your mouse. Using the scroll wheel is the only way you can change the text size, although more options are being considered for a future version of Outlook.

Use the Reading Pane, highlighted in red, to preview your messages without having to open them. Click in the Reading Pane, press CTRL, and roll the scroll wheel. Rolling the wheel away from you makes the text bigger, rolling it towards you makes the text smaller.

Note The text size doesn't persist when you change views. If you go to your Calendar, for example, or another mail folder like Sent Items, the text goes back to the default size.

Labels: General, Shortcuts, Tips

Turn off the questioning

Labels: Delete, Tips

Nigerian Advance Fee Fraud

"A renowned psychiatrist from UC Irvine was duped into squandering at least $1.3 million of his family's fortune on a Nigeria Internet scam, according to a lawsuit recently filed by his son.

The son, also an Orange County doctor, said his father - Dr. Louis A. Gottschalk - gave as much as $3 million over a 10-year period in response to an Internet plea that promised the doctor a generous cut of a huge sum of cash trapped in African bank accounts in exchange for money advances.

Gottschalk - who at 89 still works at the UCI campus medical plaza that bears his name - said in court papers that the losses were caused by "some bad investments."

Guy Gottschalk is asking a judge to remove his father as administrator of the $8-million family partnership that was set up for tax purposes after the death of his mother in 1993. A hearing is set for March 14.

The suit alleges that Louis Gottschalk destroyed bank records to cover up the amount of his losses.

"While it seems unlikely, even ludicrous, that a highly educated doctor like [Gottschalk] would fall prey to such an obvious con, that is exactly what happened," wrote Guy Gottschalk's attorney in court papers."

Labels: Spam, Tips

Fit people into the right peg hole

This technique works with any Outlook item for many Outlook fields, including Private and Company but won't work on fields that aren't editable. You can use it to add Categories but not remove them.

1. Make sure at least one item has the new field value.
   
2. Create a new view or edit one of the existing group by views to group by the field you want to change
   
3. Apply the view.
   
4. Select one or more items from the other groups and drag them to the new group and drop.

Labels: Contacts, Tips

It's Your Mess, Clean It Up

1. Go to the Tools menu
   
2. Select "Mailbox Cleanup"
   

Labels: PST, Tips

Outlook, Excel, and VBA

• Mail Workbook
• Mail one Sheet
• Mail more than one Sheet
• Mail the Selection or range
• Mail Every Worksheet with Address in cell A1
• Mail sheet or sheets to one or more people
• Mail range or sheet in the body of the mail (Send personalized email)
• Mail a message to each person in a range with Outlook
• Mail a message to each person in a range with CDO (no security warnings)
• Sending a different file to each person in a range with Outlook
• Zip the ActiveWorkbook and mail it with Outlook
• Security (Prevent displaying the dialog to Send or not Send)

Also Download Addins for Excel e-mail information

Also see:

John Walkenbach:
Sending Personalized Email from Excel




See all Topics

outlook

Labels: Addins, Macros, Tips, Tutorials, VBA

Dog ear your email

"You clear up one problem and delete the e-mail message -- and meanwhile six others pop up in your Inbox. Microsoft Office Outlook can flag messages with priorities, set reminders, and flag messages for follow-up, so that you can glance quickly at Outlook and know immediately what needs to get done first."

Labels: General, Tips

Avoid header spaghetti

• To:
  
• CC:
  
• BCC:

"To see the Bcc addresses for messages that you sent, open the message from the Sent Items folder, then choose Actions>Resend This Message. If you don't see the Bcc box, choose Find>Bcc Field to display it. Another method you can use in the Sent Items folder, is to choose View>Show Fields and add the Bcc field to the current view. You may not be able to see all Bcc recipients that way if the list was a long one.

Labels: General, Tips, Tutorials

How to read the code

"This document is intended to provide a comprehensive introduction to the behavior of email headers.

It is primarily intended to help victims of unsolicited email ("email spam") attempting to determine the real source of the (generally forged) email that plagues them; it should also help in attempts to understand any other forged email.
It may also be beneficial to readers interested in a general-purpose introduction to mail transfer on the Internet. "

"The ability to read and decipher email headers is a useful skill to learn for tracing messages to their original source and diagnosing many other problems. Headers may contain a lot of information but the most important information will always be contained in every email header."

Labels: General, Spam, Troubleshoot

A lie will set you free

Also see:
Protect Your Address




See all Topics

outlook

Labels: Shortcuts, Tips

Keep the bots at bay

"Spam is an incredible problem and it is getting worse - your e-mail address is a commodity and if you put it on a web page, it WILL eventually be found, spammed and sold to other spammers. The problem is that you have a web page and you need to make it possible for people to send you e-mail from your page but you don't want to get bombarded with spam - what can you do?

First you need to understand what is likely to happen. The most likely scenario is that an e-mail harvesting robot will find your page and look though it trying to find e-mail addresses. This robot may be programmed to look for a particular list of possible characters on either side of the @ in your e-mail address or it may look for the "mailto:" in your e-mail link or any number of other tricks."

<script language="JavaScript">
<!-- Begin user = "myaddress"; domain = "mydomain"; document.write('<a href="\">');
document.write(user + '@' + domain + '</a>');
// End -->
</script>
<noscript>
Here goes some text that can be seen if Javascript is disabled.
</noscript>

Labels: General, Tips, Troubleshoot, Tutorials

Messages

Outlook supports the following features for cryptographic messaging:
Digitally sign an e-mail message. Digital signing provides nonrepudiation and verification of contents (the message contains what the person sent, with no changes).

Encrypt an e-mail message. Encryption helps to ensure privacy by making the message unreadable to anyone other than the intended recipient.

There are additional features that can be configured for Outlook 2003 for security-enhanced messaging, if your organization chooses to provide support for them, including:

Sending an e-mail message with an S/MIME receipt request. This helps to verify that the recipient is validating your digital signature (the certificate you applied to a message).

Adding a security label to an e-mail message. Your organization can create a customized S/MIME V3 security policy which can add labels to messages. An S/MIME V3 security policy is code that you add to Outlook that runs automatically to add information to the message header about the sensitivity of the message content. For example, an Internal Use Only label might be applied to mail that should not be sent or forwarded outside of your company.

Labels: General, Policy, Tips

Just a quick note

Labels: Shortcuts

Accessibility Shortcuts

Several resources are available to help increase speed and effectiveness for keyboard users. Here are keyboard shortcuts for leading Microsoft products that help save time and effort and provide an essential tool for some people with mobility impairments.

• Internet Explorer 7/6/5/4
  
• Office (2007/2003/XP/2002/2000/97)
  
• PhotoDraw
  
• PowerPoint
  
• Producer
  
• Publisher
  
• Windows (Vista/2003/XP/2000/98/ME/NT)
  
• Windows Media Player
  
• Windows Movie Maker
  
• Windows XP Media Center Edition 2005

Labels: Shortcuts

Foil the spoilers

<script language="JavaScript">
<!-- Begin
user = "myaddress";
domain = "mydomain";
document.write('<a href=\"mai' + 'lto:' + user + '@' + domain + '\">');
document.write(user + '@' + domain + '</a>');
// End -->
</script>
<noscript>
Here goes some text that can be seen if Javascript is disabled.
</noscript>

Labels: Tips

A tutorial

"Many spoof emails look very real. While there are some telltale signs, it can often be difficult to identify fake emails. Whenever you get an email about your PayPal account, the safest and easiest course of action is to open your browser and log in to your PayPal account directly without clicking any links in the email.

Warning signs that an email about your PayPal account are fake include a generic greeting, a false sense of urgency, and links that don't include "https://www.paypal.com" immediately before the first "/".

Labels: Spam, Tips, Tutorials

Why let the sleaze balls have all the fun?

• Spam Archives
  
  

  "A number of far-sighted people have been saving all their spam and have put it online. This is a valuable resource for anyone writing Bayesian filters."

  
  
• How to Spam
  
  

  "The links on this page are to companies that provide the infrastructure of spam. It's fairly disgusting reading, but a quick scan will give you some ideas about filtering."

  
  
• Spammers' Stories
  
  

  "These articles about spammers are very helpful in understanding how to stop spam. For example, complaining to the ISPs that spammers use does seem to inconvenience them.
  
  And best of all, so does filtering. In one article below, a spammer complains that filters have increased his costs 1,000-fold. That's exactly what we want to hear. New laws and policies may stop spam. Making it unprofitable certainly will."

  
  
• Better Bayesian Filtering
  
• Filters that Fight Back
  
• Will Filters Kill Spam?
  
• Filters vs. Blacklists
  
• Filtering Research
  
• Spam Resources
  
• Spam Links

Labels: General, Spam

Icons — Itsy Bitsy Indicators

Labels: General

Track UPS and FedEx

"Parcel Tracker is an add-in for Microsoft Outlook that automatically synchronizes an appointment item with a shipping service enabling you to track your package delivery / status directly from the Outlook's calendar.

Parcel Tracer tracks the status and delivery of UPS and FedEx shipments using the Outlook calendar.

On a timed interval, Parcel Tracker will automatically update the status AND placement of the delivery appointment in your calendar using tracking information retrieved directly from the selected shipping service. You can track your package via its schedule delivery date OR the most recent activity.

Labels: Addins

Set your identity

If you have multiple email accounts you can use a different template for each account.

After creating the template, assigning it to an account and saving it, you can assign the template to a button.




Click the button and the selected template will appear using the assigned account to send the message.

Slipstick provides screenshots and detailed instructions.


Create a Template With the Account Selected



See all Topics

outlook

Labels: Tips, Tutorials

Group the contacts

Labels: General, Send, Tips, Tutorials

Exchange not required

1. Click Calendar.
   
2. On the File menu, click Save as Web Page.
   
3. Under Duration, set the Start date and End date.
   
4. Under Options, set the options you want.
   (Show appointment details, use a background graphic)
   
5. Under Save as, type the calendar name, and then specify the Web page file name and the path where you want to place the calendar.
   
6. Click Save.

Add an Outlook calendar to a Web page

Here's a step by step pictorial:

Stanford Linear Accelerator Center:
Publishing an Outlook Calendar to the Web

Also:
Sliptick.com:
Publishing Outlook Calendars on the Internet or an Intranet



See all Topics

outlook

Avoid the warning

"A program is trying to automatically send e-mail on your behalf. Do you want to allow this?"

. . ."a tiny program that sits in the taskbar and clicks the Yes button on behalf of you, when Outlook's Security Guard opens prompt dialog saying that a program is trying to send an email with Outlook or access its address book. You can suspend/resume it by double-clicking its taskbar icon. Developers can automate its behavior by sending special messages."

Labels: Addins, Tips, Troubleshoot

Don't look like spam

"Transactional email can be a website's customer service ambassador, but messages must first survive a ruthless selection process in the user's in-box. Differentiating your message from spam is thus the first duty of email design.

Email is one of a website's most powerful tools for strengthening customer service and increasing users' confidence and trust in the site. Confirmation messages and other automated transactional email can complete the user experience: they reach out to customers in ways that are otherwise impossible for websites, which must sit still and wait for users to approach."

From Dr. Jakob Nielsen's Alertbox

Automated Email From Websites to Customers

See all Topics

outlook

Labels: General, Signature, Tips

Fix the timing

• Tools>Options menu
  
• Email Options
  
• Advanced
  
• Desktop Alerts Setting

How to Use the Desktop Alert Feature

The maximum time is 30 seconds. If, for some reason, you want the alert to stay up longer, you can edit the registry.

Run Regedit and go to:

HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Common\DesktopAlerts

Add a TimeOn DWORD key (if not already present) and set a value in milliseconds, up to 4 billion worth (50 days.)
One day is 86,400,000.

This hint comes from OutlookTips.net:
Daily Tips



See all Topics

outlook

Labels: Calendar, Tips