Do it your way

. . . you can view your days and weeks in increments of 5 minutes, 60 minutes, and a variety of periods in between. You can adjust the view of your calendar according to your work week and work day; for instance, you can display Sunday through Thursday and show a normal day as being 11 in the morning to 7 in the evening if you like. Use different color schemes, and show more or less detail in your calendar.

Labels: Calendar, Tips

Erase the future

1. Start Outlook 2003, and then click your Calendar folder.
   
   
2. On the View menu, point to Arrange By, click Current View, and then click By Category.
   
   
3. On the View menu, point to Expand/Collapse Groups, and then click Collapse All.
   
   
4. In the Table pane, right-click each category, and then click Delete. This deletes every item that belongs to each category.

Labels: Appointments, Calendar, Tips

One Day at a Time

Here's how to add a calendar to your web page.


Publishing Outlook Calendars on the Internet or an Intranet
(From THE definitive Outlook/Exchange site - Slipstick.com.)

Other methods:

Htmlgoodies.com
It's actually just a simple table with a couple of additions. (free)

HTMLCal
HTMLCAL is a Web calendar maker and editor that lets you maintain a group calendar for your Web site or intranet.
This software will let you maintain live calendars on your site that anyone can view or update from any Web browser. ($25)

Htmlcalendar.com
HTML Calendar Maker Pro was designed with ease of use in mind. Now you can type your events quickly and easily and they will be transformed into a customized and professional monthly calendar within seconds. Simply follow the on-screen tutorial to create your calendar and then place the finished web page on your site. It's perfect for planning for the weeks ahead or noting past historic events. ($26.50 +)

All about Calendars by:

Claus Tøndering




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outlook

Labels: Calendar

Fix the timing

• Tools>Options menu
  
• Email Options
  
• Advanced
  
• Desktop Alerts Setting

How to Use the Desktop Alert Feature

The maximum time is 30 seconds. If, for some reason, you want the alert to stay up longer, you can edit the registry.

Run Regedit and go to:

HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Common\DesktopAlerts

Add a TimeOn DWORD key (if not already present) and set a value in milliseconds, up to 4 billion worth (50 days.)
One day is 86,400,000.

This hint comes from OutlookTips.net:
Daily Tips



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outlook

Labels: Calendar, Tips

Drag and drop

Also see:
Microsoft support:
How to use vCalendar in Outlook

"Microsoft Outlook supports vCalendar, a powerful approach to electronic Personal Data Interchange (PDI). PDI occurs every time individuals communicate, in either a business or personal context. These interchanges frequently include the exchange of information, such as business cards, telephone numbers, addresses, dates and times of appointments, and such. The vCard and vCalendar features facilitate PDI electronically.
This article discusses:

• How to create a vCalendar file
  
• How to distribute a vCalendar file
  
• How to automatically process a vCalendar file
  
• How to manually process a vCalendar file as a text file"

And:
The Internet Mail Consortium:
vCard and vCalendar

Also See:
Meeting Methods



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outlook

Labels: Appointments, Calendar

More answers

Start your Calendar Work Week on Monday

If you work a Monday to Friday job, shouldn't Microsoft Outlook's Calendar work the same way?

Keep Others From Suggesting Appointment Times

Keep others from trying to change the times of your appointments in Microsoft Outlook.

Keep Meeting Requests from Being Deleted

File your Microsoft Outlook 2003 meeting requests instead of automatically deleting them.

Change the Calendar Workweek

Let Outlook 2003's "Work Week" view represent your actual workweek, not a M-F schedule.

Drag and Drop Events

Quickly move appointments and meetings from one day to another in the Outlook 2003 Calendar.

Play Different Sounds Per Appointment

Aurally note when different appointments and meetings occur with Outlook 2003.

Publish More Free/Busy Information

Allow other networked Outlook 2003 users to see when you are free for a meeting request months from now.

Labels: Calendar

Invent your own

1. Choose Tools>Options, then click Calendar Options
   
   
2. On the Calendar Options dialog box, click Add Holidays
   
   
3. In the Add Holidays to Calendar dialog box, check the countries or religions whose holidays you want to add, then click OK

Labels: Calendar

Seven days till vacation

You could use brute force to enter data in an Outlook calendar that would count down to an event. Creating separate entries rapidly becomes tedious.

Outlook MVP Diane Poremsky demonstrates a way to quickly combine a list in Excel (or other CSV type formats) with calendar entries in Outlook.

It boils down to creating a list and importing into an Outlook calendar.

Here are the instructions including screenshots:

From Outlook-tips.net
Create Countdown Calendar Items



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outlook

Labels: Calendar, General, Tutorials

Empty days

Outlook allows you to print out your calendars.

If you just want to print a blank calendar over a specified period, here are the directions:

Blank calendar



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outlook

Labels: Calendar

Save a calendar as an iCalendar file

1. In Calendar, select a calendar to make it the active calendar in the view.
   
   
2. On the File menu, click Save As.
   
   
3. Type a name for the iCalendar file in the File name text box.
   
   
4. A summary of the calendar name, date range, and detail level appears next to More Options.
   
   
5. From the Date Range list, choose the amount of calendar data to include in the iCalendar file, or click Specify dates to enter a custom date range.
   
   
   
   
   
6. From the Detail list, choose the amount of detail to show the recipients.
   Optionally, click Show to see Advanced options.
   
   
7. Click OK, and then click Save.

Labels: Calendar, Send, Share

HEADING

More than name tags

Here are a few of the 31 suggestions:

• Turn a message into a meeting request
  
• Update a meeting request
  
• Automatically process requests and responses
  
• Counter-proposals for Meeting Times
  
• Cancel meeting if you are an attendee
  
• Troubleshoot meetings

One of the subjects is:
Outlook meeting requests:
Essential do's and don'ts

Here are a few of the items:

If you change it, update it:

After modifying one of your own meeting requests, remember to click Send Update to send the updated request to all recipients.

Don't move meeting requests:

Don't move a meeting request from your Inbox to a different folder before you accept or decline the request or before the meeting appears in your calendar.

Soon after a meeting request arrives in your Inbox, a piece of Outlook code -- nicknamed the "sniffer" -- automatically adds the meeting to your calendar and marks it as tentative. This is a fail-safe to keep you from missing the meeting in case you don't see the request in your Inbox. However, the sniffer doesn't reply to the meeting organizer. You still need to do that by accepting, accepting as tentative, or declining the request.

If you or a rule that you create moves an incoming meeting request from your Inbox before the sniffer can process the request, the meeting never appears in your calendar, and you might miss the meeting.

Get a fresh start:

If a meeting series requires several changes -- a new organizer, a different frequency or time slot, the addition or removal of attendees -- just cancel the series and create a new one. Don't try to modify the original meeting request.

Also:

Slipstick.com:
Scheduling Resources

Meeting Name tags



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outlook

Labels: Appointments, Calendar

Stare at the day

Labels: Addins, Calendar

Match your own schedule

". . . did you know that the views in your calendar are fully customizable? For example, you can view your days and weeks in increments of 5 minutes, 60 minutes, and a variety of periods in between.

You can adjust the view of your calendar according to your work week and work day; for instance, you can display Sunday through Thursday and show a normal day as being 11 in the morning to 7 in the evening if you like.

Use different color schemes, and show more or less detail in your calendar. Watch the demo to see how to do all this and more."

Labels: Calendar

Good looking printouts

Labels: Addins, Calendar

An added tool

• Send email to Gmail
  
  
• Forwarding
  
  
• Gmail spam control
  
  
• Centralized Email
  
  
• Additional email storage
  

"As well as a backup, it means you can easily Access your messages via Internet terminal or mobile phone. Gmail is easily searched online or indexed offline using Google Desktop Search."

Here's the article from Office Watch:
Gmail as your spam filter

Here's GMail's Fetch gadget:
How to set up Mail Fetcher



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outlook

Labels: Calendar, Spam, Tips

Red letter day

1. Simply right click on the event
   
2. Select Label
   
3. From here you can select from a variety of pre-selected colors

Appointments can also be Automatically formatted.

1. Right-click a meeting entry and choose Automatic Formatting...
   
2. Click on Add and name the Rule.
   
3. Next, click Condition and set up a Filter such as having the word "Dr" in the subject or note field.

"… if you have ten or fewer main categories that you use on a regular basis, you might want your label names to be the same as your categories. To change the default label names, go to the Edit menu from the Calendar view and click on the Labels option."

Labels: Appointments, Calendar

Take control

You can print a copy of your calendar in Outlook, but you don't have much control over its formatting.

Here's a solution:
Calendar Printing Assistant for Outlook 2007

Also:

"Customizable Word template for generating and printing Outlook weekly and monthly calendars.

• Print any Outlook calendar that you have Access to, including calendars from other users' mailboxes and Public Folders.
  
• Add color coding by category or by type of item (one-day event, multiple-day event, etc.)
  
• Specify time and date formats and the title for the calendar.
  
• Freeware.

Office 2000/2002 +

See more at Slipstick.com

[Edited entry from 7/18/2004]



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outlook

Labels: Addins, Calendar

Set the calendar back

"In August of 2005 the United States Congress passed the Energy Policy Act. The Energy Policy Act changes the start and end dates of daylight saving time (DST).

When this law goes into effect in 2007, DST will start three weeks earlier (March 11th, 2007) and end one week later (November 4th, 2007) than what had traditionally occurred.

The new DST changes to March 11, 2007 from April 1, 2007 and November 4, 2007 from October 28, 2007."

Microsoft Office Outlook 2007, the newest version of Outlook, has the ability to automatically detect the DST change and prompt the process that updates a person's calendar to conform to the new daylight saving time rules. However, the Time Zone Data Update Tool contains enhancements that improve upon what is available in Outlook 2007and should be run instead of the out-of-the-box Outlook 2007 experience.

The Time Zone Data Update Tool is necessary to update calendar items that occur during the Extended DST periods for the following earlier versions of Microsoft Outlook

• Microsoft Office Outlook 2003
  
• Microsoft Outlook 2002
  
• Microsoft Outlook 2000

Addressing daylight saving time using the Outlook Time Zone Data Update Tool

Also see:
Go Back 23 Hours



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Labels: Calendar

Printing help for 2007

• You can print and compare calendars in a variety of views:
  
• Personalize your calendars with notes, images, colors, and designs:
  
• Adjust information to changing views
  
• Display information the way you need it:
  
• Forecast your activities. The Calendar Printing Assistant has tools to display and organize long-range calendar

Labels: Calendar