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  Thursday, August 27, 2009 – Permalink –

Link Up in Outlook

Let's get hyper


There can be more to creating a link than just typing the address


Any Internet address that you type into an Outlook message or other item becomes a hotlink that other Outlook users can use to get quickly to that resource.

For messages sent to non-Outlook users, the recipients' e-mail software determines whether the links are hot or not. Most e-mail software today supports hotlinks.

Just typing an Internet e-mail address does not create a hotlink that Outlook users can click on; you need to use the fully qualified URL with the mailto: or http:// prefix.


Slipstick.com:
Outlook Links

Outlook folders and items can also be added as hyperlinks in messages and other items.

Support.microsoft.com:
Using Hyperlinks to Access Outlook Folders and Items




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<Doug Klippert@ 3:48 AM

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  Saturday, June 14, 2008 – Permalink –

Address Layout

Custom layout


When you use the Outlook as a source for addresses, you can customize the display to suit your own needs.

When you use the Insert Address button in the Envelopes and Labels dialog box it does not use the same format as the Insert Address button.

Here's the location to put the Address book on the Quick Access Toolbar in 2007:



Here's the work around:
Insert Address Button Does Not Use AddressLayout AutoText Entry

MacroButton; scroll down to Insert Address from Outlook>



Here are two sources with directions about how to reformat the AutoText entry: "AddressLayout".

Slipstick.com
Inserting Addresses into Microsoft Word Documents


Microsoft Knowlegebase:
HOW TO: Modify the Layout of an Address Book Entry



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<Doug Klippert@ 7:13 AM

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  Tuesday, June 10, 2008 – Permalink –

Auto Link

Outlook Contacts in Access


Automatically set up links to data outside of Access.
It still works in Access/Outlook '07.

Try this:

  1. Choose File >Open from the menu bar.
    (Office button>Open in 2007)
  2. Under Files Of Type choose Outlook().
  3. Locate your Outlook PST files.
  4. Choose Contacts, or if you have set up separate files for different groups choose an appropriate one.
  5. The wizard walks you through the process of creating an Access database with a linked Contact table.




The changes made in Access will be reflected in Outlook and vice versa.

If you want to create a new database that will link to other data that isn't in an Access format, you can do it quickly.

The classic way is to use the File>Get External Data >Link Tables method.

However you can simply choose File >Open from the menu bar.

Select the appropriate data format from the Files Of Type dropdown list
(such as Microsoft Excel (*.xls)).

Open the file and Access will automatically create an MDB file with the same name as the data source you selected and will set up links to the data.

From there you can develop forms, queries and reports.



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<Doug Klippert@ 7:48 AM

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