Book

Suggestions


Enter your email address:

Delivered by FeedBurner


Home Page

Bloglines

1906
CelebrateStadium
2006


OfficeZealot

Scobleizer

TechRepublic

AskWoody

SpyJournal












Subscribe here
Add to My Yahoo!
This page is powered by Blogger. Isn't yours?

Host your Web site with PureHost!


eXTReMe Tracker
  Web http://www.klippert.com



  Wednesday, December 23, 2009 – Permalink –

Moving PST

Instructions



It is sometimes necessary to move Outlook .PST files to a different drive on your local computer.

Here are Microsoft's instructions:

How to Move your Personal folders

You may be tempted to move the file to a network drive, but Microsoft advices against it:

Why Outlook .PST files are unsupported over a LAN or WAN link

How to manage .pst files in Outlook 2002 and in Outlook 2007

 
Slipstick.com has this to say about how
 To move a Personal Folders .PST file

and

Moving Outlook .PST files to a new machine




See all Topics

Labels: ,


<Doug Klippert@ 3:49 AM

Comments: Post a Comment


  Tuesday, October 13, 2009 – Permalink –

Email Garage

Auto Archive


Auto archiving of old messages is a two-part process. Go to Tools>Options and choose the "Other" tab.

Click the "AutoArchive" button.

Select where you would like the archive.pst file to be stored and how often you want messages to be moved to the archive.pst file, for instance every 14 days.

OKyour way out.

AutoArchive is a process that searches for folders that have items that need to be saved.

Now you need to set up the folders that you want AutoArchive to look at. Go to View>Folder list.

Right click on a folder such as Inbox, Family letters, any other directory that you have created.

On the Right click Shortcut menu, choose Properties.

Choose the AutoArchive tab.

Put a check next to "Clean out items older than" and choose the time period. You can decide to have items in that folder sent to an archive file of your choosing. For instance older than 3 months.

OKyour way out.

Now ever 14 days AutoArchive will look at the folders and archive files that have become older than 3months.

Also see:


Working with AutoArchive Default Settings - University of Wisconsin
Outlook Email Archiving Tips and Tricks - The Naked PC
Outlook Backup and Archive Procedures - Kellogg School of Management
Setting Up Retention Settings in Outlook 2003 -Microsoft Office Online
An Overview of Archive and AutoArchive - KB 290847




See all Topics

Labels:


<Doug Klippert@ 3:34 AM

Comments: Post a Comment


  Friday, September 18, 2009 – Permalink –

Where da Store?

Pick your own location


If you need to change or just locate where Outlook stores its information:

"With Outlook closed, open Control Panel and double-click Mail. (Type Mail in the Search box.)
In the Mail Setup dialog box, click Data Files and then click Open Folder. This opens Windows Explorer using the folder where your Outlook Personal Stores (PST) file is located. The default name is Outlook.pst. Back up that file, which contains all your messages, rules, contacts, and appointments."




See more from Ed Bott:
Find your e-mail folder fast




See all Topics

Labels: , ,


<Doug Klippert@ 3:02 AM

Comments: Post a Comment


  Saturday, August 15, 2009 – Permalink –

Recover Deleted E-Mail

Probably not


If you accidently delete a piece of e-mail, or a folder, you can recover it in the Deleted items folder. If that folder has been emptied, you might have one more chance.


The following method works only on PSTs, when it works.

Things to remember:

This works under very limited circumstances
  • If the PST has begun compacting, it will likely fail
  • You're better off NOT emptying the deleted folder until you are sure you won't need the messages
  • Don't store messages in the folder unless you are sure the messages are trash
  • If, for some stupid reason you move items to the deleted folder and change your mind after emptying the Deleted Items folder, you may be able to recover the messages under very specific conditions.
Outlook-Tips.net
Recover Deleted Messages

Support.microsoft.com
How to recover items that have been hard deleted




See all Topics

Labels: , , , ,


<Doug Klippert@ 3:51 AM

Comments: Post a Comment


  Friday, April 17, 2009 – Permalink –

Where Do You Store Your Spam?

It's Your Mess, Clean It Up


Previous versions of Outlook can handle PST files just this side of 2 GB (1.82) and Outlook 2003+ can go up to about 20-30 gigs with the new MSUPST format. However, very few administrators are going to allow users to save anywhere near that amount of information.

Outlook does have a tool to managing the size of the mailbox from within Outlook:

  1. Go to the Tools menu
  2. Select "Mailbox Cleanup"

This dialog includes quick links to find large items of a chosen size and items older than a selected number of days. You can view the size of folders, fine tune AutoArchive and empty the deleted items folder. See all Topics

Labels: ,


<Doug Klippert@ 3:06 AM

Comments: Post a Comment


  Saturday, October 25, 2008 – Permalink –

Fix the PST

Free toolkit



"If you can't open your Personal Folders file (.pst) or your Offline Folder file (.ost), or you suspect that your .pst or .ost data file is corrupt, you can use the Inbox Repair tool (Scanpst.exe), to diagnose and repair errors in the file.

  1. Quit Microsoft Outlook if it's running.

  2. Double-click Scanpst.exe, located at drive:\Program Files\Common Files\System\MSMAPI\LocaleID folder - where LocaleID is the locale identifier (LCID) for the installation of Microsoft Office. The LCID for English - United States is 1033.

  3. In the Enter the name of the file you want to scan box, enter the name of the .pst or .ost file that you want to check, or click Browse to look for the file.

  4. To specify scan log options, click Options, and then click the option you want.

  5. Click Start.

  6. When the scanning is completed, and if errors were found, you will be prompted to start the repair process.

  7. To change the name or location of the backup file created during the repair process, in the Enter name of backup file box, enter a new name, or click Browse to look for the file.

  8. Click Repair.

  9. Start Outlook using the profile that contains the .pst file that you tried to repair.

  10. On the Go menu, click Folder List.

In the Folder List, you may see a Recovered Personal Folders folder containing default Outlook folders or a Lost and Found folder. The recovered folders are usually empty, because this is a rebuilt .pst file. The Lost and Found folder contains folders and items that the Inbox Repair tool recovered. Items that are missing from the Lost and Found folder cannot be repaired.

If you see a Recovered Personal Folders folder, you can create a new .pst file, and then drag the items in the Lost and Found folder into the new .pst file. When you have finished moving all items, you can remove the Recovered Personal Folders (.pst) file, including the Lost and Found folder, from your profile."


Use the Inbox Repair tool


Recover e-mail messages in Outlook 2002, 2003, 2007

Slipstick.com:
To repair a damaged Personal Folders PST file



See all Topics

Labels: ,


<Doug Klippert@ 4:48 AM

Comments: Post a Comment


  Wednesday, November 21, 2007 – Permalink –

Mailbox Diet

Prune the fat


Microsoft provides a tutorial on the mechanics of Outlook 2007 mailboxes.


Learning how to manage your Microsoft Outlook 2007 Mailbox and keep it within a specific size limitation.

After completing this course you will be able to:

  • View the size of your mailbox and its folders.

  • Understand what makes an e-mail message big and find the size of any message.

  • Set up some simple processes and use tools built into Outlook to prevent e-mail pileup from happening in the first place.


Battle mailbox size

Performance problems with a large .pst file

Manage with Mailbox Cleanup



See all Topics

Labels: ,


<Doug Klippert@ 5:10 AM

Comments: Post a Comment