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  Web http://www.klippert.com


  Sunday, January 03, 2010 – Permalink –

Keyboard and Key Tips

Finger it out



2007 apps look different because of the ribbon, but the keyboard can still be used to speed up tasks.
Microsoft has an online course that may help

After completing this course you will be able to:
Accomplish tasks by using sequential shortcut keys, known as Key Tips, shown on the Ribbon.
Navigate around the Ribbon using the TAB key and arrow keys.
Accomplish tasks by using key combinations — keys you press at the same time - exactly as you've done in previous versions of Office.
Office.Microsoft.com/Training




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<Doug Klippert@ 3:56 AM

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  Thursday, November 12, 2009 – Permalink –

Switch Controls

Startup flags


Microsoft supplies switches or flags that can be used following a Command-Line start of an application
After the Executable allow a space and the enter the Switch.

The Microsoft Outlook Help file contains an entry that lists command-line switches, which you can use to start Outlook in a specific mode or with a specific form.
This article lists additional command-line switches that are not included in the Outlook Help file.

Search for "Switches".

Here's a good one:
/sniff
Starts Outlook, forces a detection of new meeting requests in the Inbox, and then adds them to the calendar



Command-Line Switches

HowTo-Outlook




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<Doug Klippert@ 3:39 AM

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  Wednesday, October 07, 2009 – Permalink –

Outlook's Right

The bounty that is a right click.


  • Right click on Outlook's group headers to Collapse All or Expand All

  • Right-click your calendar and choose Open in New Window. When you do, Outlook opens a new window for your calendar and you can toggle back and forth using the Windows taskbar

  • Right-click the message in the message view window and select Options. The box "Request a read receipt for this message" under Tracking Options will have a check in it if the message was sent with a read receipt

  • Right click in the middle of the file name if there is a file attached. You will see the option box with the choice of Print, Save As etc…

  • Right the name in the email you receive if you want to add to the contact list. click on Add to Contacts in the context menu and entry for the contact will open with the name and e-mail address already filled in. Fill in the other details if required and save the contact

  • Right-click the folder you want to search in the Folder List or Outlook Bar and select Advanced Find

  • Right click on the Day planner's time scale to change the scale or access Time Zone settings.

  • Right click Personal Folders and choose Properties. Select Folder size to see the size of your PST

  • Right click on any Day/Week/Month view for a host of options, include Go to Day...

  • Right click on folders (including shortcuts on the Outlook bar) to see folder options

  • Right click the Deleted Items folder Click Empty Deleted Items Folder on the shortcut menu.

  • Right -click the folder you want to Archive, and then click Properties on the shortcut menu. Click on the AutoArchive tab. Specify whether you want to archive this folder and it so, whether to use the default AutoArchive settings or your own settings

  • Right click on any white pace in any folder view to access view options. (Double click in white space to create new items)
Here's one of the sources for these tips:
 Outlook-Tips.net




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<Doug Klippert@ 3:04 AM

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  Thursday, September 03, 2009 – Permalink –

Desktop Email Quickie

Click to create


If you need to send a note to someone on a regular basis, consider using a desktop shortcut.

Right click the Desktop and choose New>Shortcut.

Here is the command to enter in the "Type the location box".



mailto:doug@example.com,bill@example.com?subject=Centennial report&Body=This week's activities

EdBott.com:
Create instant e-mail messages

(I didn't find it necessary to add quotes to contain the spaces in the code.)




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<Doug Klippert@ 3:56 AM

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  Saturday, July 25, 2009 – Permalink –

Multiple Mail Drag

Quick trick


To send an e-mail message to a number of people in your Contacts file, hold down the CTRL key and select the individual recipients.

Drag the selection to the Inbox icon on the Outlook bar.

A new blank pre-addressed e-mail form will open for you.

If you wish to schedule an appointment, drag the selection to the Calendar icon.

The definitive site for more information about Outlook is:

Slipstick.com




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<Doug Klippert@ 3:36 AM

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  Saturday, July 04, 2009 – Permalink –

Get Hooked Up

Link to apps in Outlook


The Outlook bar is handy to jump from Mail to Contacts to Calendars, but you can do more with it.

If you can locate the EXE of a program, it can be dragged to the Outlook bar to create a shortcut.

Here is a collection of more things that can be done with hyperlinks.

Slipstick.com:
Using Microsoft Outlook Links




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<Doug Klippert@ 3:21 AM

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  Wednesday, June 03, 2009 – Permalink –

Reading Pain

It's not my glasses, the print's too small!


Scott Hanselman's Computer Zen Blog "Thoughts on .Net, Web Services, and Life" had this entry about Outlook:


Changing the Font Size of the Reading Pane in Outlook: Impossible?

"Is it sadder that:
  • You can only change the font size for the Reading Pane in Outlook 2003 by right clicking the tiny grey border around the Reading Pane.
  • When you do click the menu item then move to another email, the option switches back to Medium for the next message.
  • The menu items have no effect (the font sizes don't change) on 90% of corporate mail including RTF and WordMail.
Is this totally broken or am I totally broken?"
I can't find a way to make the change permanent either, but:
Some users prefer the better visibility of a larger font size for reading their messages in the Reading or "preview" pane. You can make the text or font in the pane larger or smaller by using the scroll wheel on your mouse. Using the scroll wheel is the only way you can change the text size, although more options are being considered for a future version of Outlook.
Use the Reading Pane, highlighted in red, to preview your messages without having to open them. Click in the Reading Pane, press CTRL, and roll the scroll wheel. Rolling the wheel away from you makes the text bigger, rolling it towards you makes the text smaller.

Note The text size doesn't persist when you change views. If you go to your Calendar, for example, or another mail folder like Sent Items, the text goes back to the default size.
For information about the OL interface, see Slipstick.com.

 Managing the Outlook Interface




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<Doug Klippert@ 3:21 AM

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  Friday, February 27, 2009 – Permalink –

Yeah, Sure, That's My Email

A lie will set you free


Dodgeit.com allows you to create throwaway email addresses. It then delivers the email that comes into the resulting mailbox as an RSS feed that you and everyone else who can guess at your throwaway email address can read.

Pick a throwaway address, say: NotMyAddress@dodgeit.com Give that address out to inconsequential sites.

Check NotMyAddress from homepage of Dodgeit.com.

Subscribe to an RSS feed to keep an eye on the mailbox.


Also see:
Protect Your Address




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<Doug Klippert@ 3:26 AM

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  Sunday, February 01, 2009 – Permalink –

MailTo Shortcut

Just a quick note


You can create a shortcut on your desk top that will start or switch to your default email application. You can also fill in parts of the message if you want.

Right-click an empty spot on the desktop and choose New>Shortcut.
In the box that says "Type the location of the item", enter something like:

mailto:All@Once.com.



The University of Nebraska at Lincoln has some other entries you may want to try. They are intended as HTML hyperlink references, but some of them work as shortcuts too.
MailTo

Outfront.net also has some information:
Getting More From 'mailto'




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<Doug Klippert@ 3:53 AM

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  Saturday, January 31, 2009 – Permalink –

Kürzungen für jeder

Accessibility Shortcuts


Several resources are available to help increase speed and effectiveness for keyboard users. Here are keyboard shortcuts for leading Microsoft products that help save time and effort and provide an essential tool for some people with mobility impairments.

  • Internet Explorer 7/6/5/4
  • Office (2007/2003/XP/2002/2000/97)
  • PhotoDraw
  • PowerPoint
  • Producer
  • Publisher
  • Windows (Vista/2003/XP/2000/98/ME/NT)
  • Windows Media Player
  • Windows Movie Maker
  • Windows XP Media Center Edition 2005
Microsoft.com Keyboard Assistance.



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<Doug Klippert@ 3:31 AM

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