VBA + sample

". . . a new add-in named RDBMail for Excel/Outlook 2007-2010
http://www.rondebruin.nl/mail/add-in.htm

The add-in create a new tab on the Ribbon named RDBMail with a lot of mail options.
You have the option to send as workbook or PDF for every mail option."

Labels: Email, Macros, Tips, VBA

What’s on top

Labels: Email, General, Tips

Context Menu

Labels: Tips, Tutorials, VBA

Macro magic

Labels: General, Macros, Tips

Suggestions

Labels: Tips

Do it your way

. . . you can view your days and weeks in increments of 5 minutes, 60 minutes, and a variety of periods in between. You can adjust the view of your calendar according to your work week and work day; for instance, you can display Sunday through Thursday and show a normal day as being 11 in the morning to 7 in the evening if you like. Use different color schemes, and show more or less detail in your calendar.

Labels: Calendar, Tips

Finger it out

After completing this course you will be able to:
Accomplish tasks by using sequential shortcut keys, known as Key Tips, shown on the Ribbon.
Navigate around the Ribbon using the TAB key and arrow keys.
Accomplish tasks by using key combinations — keys you press at the same time - exactly as you've done in previous versions of Office.

Labels: Shortcuts, Tips

Instructions

Labels: PST, Tips

Email Photos

1. Send the photo as an attachment to an email. It'll show up as an icon at the top of the email for the receiver to click and open in their picture viewer. This is the most common option.
   
2. Embed the photo into a HTML formatted message so it appears in the text of the message just like a photo in a newspaper article. This looks nicer for people who want to read the message and not necessarily work with the photo file. But there are compatibility issues to keep in mind.

Whichever way you choose, you need to keep an eye on the overall size of the message. With higher resolution cameras available it's easy to go over the recipient's limit for incoming messages.

Labels: Attachments, HTML, Tips

The Good and the Evil

By default, Outlook 2003 blocks all HTML content that is referenced by an external location. Many junk e-mail senders put an image URL in the e-mail message. The image URL notifies the junk e-mail senders' Web server when you read or preview the e-mail message. This type of image URL is also known as a "Web beacon." An example of a Web beacon image URL is:

<img src="http://myserver/cgi-bin/program?e=your-e-mail-address-here" />

If you preview or open an e-mail message with this type of an image reference, this action may make you a target to receive more junk e-mail messages.

To prevent this type of Web beacon, where an HTML e-mail message contains references such as links and banners to an external URL, the Outlook 2003 HTML viewer does not automatically render the external content. Instead, when you view the e-mail message, areas in the e-mail message that should have a picture appear as a red X placeholder.

Click here to download pictures.
To help protect your privacy, Outlook prevented automatic download
of some pictures in this message. 

1. Open Outlook
   
2. Click Tools menu
   
3. Select Options
   
4. Click the Security tab
   
5. Click Change Automatic Download Settings button
   
6. Select when you want pictures downloaded
   
7. Click OK OK

Labels: General, Spam, Tips

Startup flags

The Microsoft Outlook Help file contains an entry that lists command-line switches, which you can use to start Outlook in a specific mode or with a specific form.
This article lists additional command-line switches that are not included in the Outlook Help file.

/sniff

Starts Outlook, forces a detection of new meeting requests in the Inbox, and then adds them to the calendar

Labels: General, Shortcuts, Tips

Shut them down

1. Go to Tools>Options.
   
   
2. In the Options dialog box, select the Preferences tab.
   
   
3. Click the E-Mail Options button.
   
   
4. In the E-Mail Options dialog box, click the Tracking Options button.
   
   
5. Choose the option Never send a response.
   
   
6. Click OK.

Labels: General, Tips

or not

Labels: General, Tips

See it all

. . . you can view the header and source together in the options dialog, if you edit a registry key. This works on mail downloaded from Internet mail transports only, not Exchange server mailboxes. However, if you access the mailbox using an Internet transport, you'll see the full source.
Open the registry editor and navigate to:

HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Options\Mail

Right click on the right pane and choose new DWORD:

Parameter: SaveAllMIMENotJustHeaders
Value: 1

Labels: General, Tips

What's the Outlook?

"Using Microsoft Access and Outlook together can reduce manual processing of Ordering emails very substantially. I know this because sometimes it would take up to 15 minutes to undertake all the little steps of saving customer details into tables and newsletter lists. Also without software, it was very difficult to explain to other staff members what to do when an e-mail arrived. Now we can process the orders in a couple of minutes when Outlook email arrives in the correct folder."

Labels: Access, Email, Tips, Tutorials

The bounty that is a right click.

• Right click on Outlook's group headers to Collapse All or Expand All
  
  
• Right-click your calendar and choose Open in New Window. When you do, Outlook opens a new window for your calendar and you can toggle back and forth using the Windows taskbar
  
  
• Right-click the message in the message view window and select Options. The box "Request a read receipt for this message" under Tracking Options will have a check in it if the message was sent with a read receipt
  
  
• Right click in the middle of the file name if there is a file attached. You will see the option box with the choice of Print, Save As etc…
  
• 
  
• Right the name in the email you receive if you want to add to the contact list. click on Add to Contacts in the context menu and entry for the contact will open with the name and e-mail address already filled in. Fill in the other details if required and save the contact
  
  
• Right-click the folder you want to search in the Folder List or Outlook Bar and select Advanced Find
  
  
• Right click on the Day planner's time scale to change the scale or access Time Zone settings.
  
  
• Right click Personal Folders and choose Properties. Select Folder size to see the size of your PST
  
  
• Right click on any Day/Week/Month view for a host of options, include Go to Day...
  
  
• Right click on folders (including shortcuts on the Outlook bar) to see folder options
  
  
• Right click the Deleted Items folder Click Empty Deleted Items Folder on the shortcut menu.
  
  
• Right -click the folder you want to Archive, and then click Properties on the shortcut menu. Click on the AutoArchive tab. Specify whether you want to archive this folder and it so, whether to use the default AutoArchive settings or your own settings
  
  
• Right click on any white pace in any folder view to access view options. (Double click in white space to create new items)

Labels: Shortcuts, Tips

Pick your own location

"With Outlook closed, open Control Panel and double-click Mail. (Type Mail in the Search box.)
In the Mail Setup dialog box, click Data Files and then click Open Folder. This opens Windows Explorer using the folder where your Outlook Personal Stores (PST) file is located. The default name is Outlook.pst. Back up that file, which contains all your messages, rules, contacts, and appointments."

Labels: General, PST, Tips

Fill the managers Sent file

When messages and meeting requests are sent by a delegate, on behalf of a manager, a copy of each item is saved in the delegate's Sent Items folder; this behavior is by design.

To save sent items to the manager's Sent Items folder and not the delegate's Sent Items folder, the delegate must be logged on as the manager. This may not be acceptable because of privacy or security concerns. By design, items that are sent by a delegate cannot appear in someone else's Sent Items folder.

A solution is for the manager to grant permissions to their Sent Items folder to the delegate. The delegate can then move or copy the items from their own Sent Items folder to the manager's Sent Items folder after they open the manager's mailbox as an additional mailbox. To do this:

1. In the Folder List, right-click the Sent Items folder, and then click Properties.
   
2. On the Permissions tab, click Add.
   
3. Click to select the delegate from the address list, click Add, and then click OK.
   
4. Click to select the newly added name, and then click to select the appropriate permission level. Note that the Non Editing Author option is the minimum permission to set.
   
5. Click Apply, and then click OK. Repeat the previous steps for the Outlook Today root level folder.

Labels: General, Tips

Click to create

mailto:doug@example.com,bill@example.com?subject=Centennial report&Body=This week's activities

Labels: General, Shortcuts, Tips

Let's get hyper

Any Internet address that you type into an Outlook message or other item becomes a hotlink that other Outlook users can use to get quickly to that resource.

For messages sent to non-Outlook users, the recipients' e-mail software determines whether the links are hot or not. Most e-mail software today supports hotlinks.

Just typing an Internet e-mail address does not create a hotlink that Outlook users can click on; you need to use the fully qualified URL with the mailto: or http:// prefix.

Labels: General, Links, Tips

Probably not

The following method works only on PSTs, when it works.

Things to remember:

This works under very limited circumstances

• If the PST has begun compacting, it will likely fail
  
• You're better off NOT emptying the deleted folder until you are sure you won't need the messages
  
• Don't store messages in the folder unless you are sure the messages are trash
  
• If, for some stupid reason you move items to the deleted folder and change your mind after emptying the Deleted Items folder, you may be able to recover the messages under very specific conditions.

Labels: Delete, General, PST, Tips, Troubleshoot

While you still have any

• We should Boycott 7-11
  
• That California Bill AB 2651 Outlaws Christian Foster Parents?
  
• There are Formosan Termites in Mulch from New Orleans?
  
• Bush won an honest election

Labels: General, Spam, Tips

Erase the future

1. Start Outlook 2003, and then click your Calendar folder.
   
   
2. On the View menu, point to Arrange By, click Current View, and then click By Category.
   
   
3. On the View menu, point to Expand/Collapse Groups, and then click Collapse All.
   
   
4. In the Table pane, right-click each category, and then click Delete. This deletes every item that belongs to each category.

Labels: Appointments, Calendar, Tips

Quick trick

Labels: Shortcuts, Tips

Office 2003 redo

1. 1. Start any Office 2003 program.
   
2. On Help menu, click Detect and Repair.
   
   
   
   
3. Click to select the Discard my customized settings and restore default settings check box, and then click Start.
   
4. Quit the application, and then click Ignore.
   
5. Click OK when you receive the following message:
   Reset of setting to default succeed.

Labels: Tips, Troubleshoot

Choose the folder

1. Click Start, and then click Run
   
2. Type regedit, and then click OK
   
3. Locate the registry key that is appropriate for your version of Outlook
   For Outlook 2003:
   

   HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Options\General

   (Use 12.0 for 2007 etc.)
4. Right-click the DelegateWastebasketStyle value, and then click Modify
   
   If the key is not present, use the following steps to create it:
   
   1. Right-click the General folder
      
   2. Point to New, and then click DWORD Value.
      
   3. Type DelegateWastebasketStyle, and then press ENTER
      
      
   4. Change the value data in the Edit DWORD Value dialog box to one of the following values:
      8 = Stores deleted items in your folder
      4 = Stores deleted items in the mailbox owner's folder
      
      NOTE: Make sure that the delegate user has at least Author level rights for the Deleted Items folder of the owner's mailbox.
5. Quit the Registry Editor
   
6. Restart Outlook

Labels: Delete, Tips, Tutorials

Link to apps in Outlook

Labels: General, Shortcuts, Tips

Don't let Outlook stop you

Outlook 2007, 2003, 2002 and Outlook 2000 SP3 allow the user to use a registry key to open up access to blocked attachments. (Always make a backup before editing the registry.) To use this key:

1. Run Regedit, and go to this key:
   
   

   HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook\Security 

   
   (change 10.0 to 9.0 for Outlook 2000 SP3,11.0 for Outlook 2003, 12.0 for Outlook 2007)
2. Under that key, add a new string value named Level1Remove.
   
   
3. For the value for Level1Remove, enter a semicolon-delimited list of file extensions. For example, entering this:
   
   

   .mdb;.url

   
   would unblock Microsoft Access files and Internet shortcuts. Note that the use of a leading dot was not previously required, however, new security patches may require it. If you are using "mdb;url" format and extensions are blocked, add a dot to each extension.
   Note also that there is not a space between extensions.

 

If you are using this registry entry, a glance at Help>About Microsoft Outlook will show Security Mode: User Controlled above the license information.
After applying this registry fix or using one of the above tools, the user still has to save the attached file to a system drive before opening it. In effect, the fix rolls the attachment behavior back to Outlook 2000 SR-1, with its included Attachment Security Fix.
An end-user cannot bypass this "save to disk" behavior and open the file directly from the mail message, though an Exchange administrator can.

Labels: Access, Send, Tips, Troubleshoot

Alternate to Forward

1. Open the message in its own window
   
   
2. Go to Actions>Resend This Message
   (Other Actions in 2007)
   
3. When you click Send, you will be reminded that you are not the original sender of the message
   
   
4. Click OK

Labels: Send, Tips

Why do you need email etiquette?

• Professionalism: by using proper email language your company will convey a professional image.
  
  
• Efficiency: emails that get to the point are much more effective than poorly worded emails.
  
  
• Protection from liability: employee awareness of email risks will protect your company from costly law suits.
  

Labels: General, Policy, Tips

It's not my glasses, the print's too small!

"Is it sadder that:

• You can only change the font size for the Reading Pane in Outlook 2003 by right clicking the tiny grey border around the Reading Pane.
  
• When you do click the menu item then move to another email, the option switches back to Medium for the next message.
  
• The menu items have no effect (the font sizes don't change) on 90% of corporate mail including RTF and WordMail.
  

Is this totally broken or am I totally broken?"

Some users prefer the better visibility of a larger font size for reading their messages in the Reading or "preview" pane. You can make the text or font in the pane larger or smaller by using the scroll wheel on your mouse. Using the scroll wheel is the only way you can change the text size, although more options are being considered for a future version of Outlook.

Use the Reading Pane, highlighted in red, to preview your messages without having to open them. Click in the Reading Pane, press CTRL, and roll the scroll wheel. Rolling the wheel away from you makes the text bigger, rolling it towards you makes the text smaller.

Note The text size doesn't persist when you change views. If you go to your Calendar, for example, or another mail folder like Sent Items, the text goes back to the default size.

Labels: General, Shortcuts, Tips

Turn off the questioning

Labels: Delete, Tips

Nigerian Advance Fee Fraud

"A renowned psychiatrist from UC Irvine was duped into squandering at least $1.3 million of his family's fortune on a Nigeria Internet scam, according to a lawsuit recently filed by his son.

The son, also an Orange County doctor, said his father - Dr. Louis A. Gottschalk - gave as much as $3 million over a 10-year period in response to an Internet plea that promised the doctor a generous cut of a huge sum of cash trapped in African bank accounts in exchange for money advances.

Gottschalk - who at 89 still works at the UCI campus medical plaza that bears his name - said in court papers that the losses were caused by "some bad investments."

Guy Gottschalk is asking a judge to remove his father as administrator of the $8-million family partnership that was set up for tax purposes after the death of his mother in 1993. A hearing is set for March 14.

The suit alleges that Louis Gottschalk destroyed bank records to cover up the amount of his losses.

"While it seems unlikely, even ludicrous, that a highly educated doctor like [Gottschalk] would fall prey to such an obvious con, that is exactly what happened," wrote Guy Gottschalk's attorney in court papers."

Labels: Spam, Tips

Fit people into the right peg hole

This technique works with any Outlook item for many Outlook fields, including Private and Company but won't work on fields that aren't editable. You can use it to add Categories but not remove them.

1. Make sure at least one item has the new field value.
   
2. Create a new view or edit one of the existing group by views to group by the field you want to change
   
3. Apply the view.
   
4. Select one or more items from the other groups and drag them to the new group and drop.

Labels: Contacts, Tips

It's Your Mess, Clean It Up

1. Go to the Tools menu
   
2. Select "Mailbox Cleanup"
   

Labels: PST, Tips

Outlook, Excel, and VBA

• Mail Workbook
• Mail one Sheet
• Mail more than one Sheet
• Mail the Selection or range
• Mail Every Worksheet with Address in cell A1
• Mail sheet or sheets to one or more people
• Mail range or sheet in the body of the mail (Send personalized email)
• Mail a message to each person in a range with Outlook
• Mail a message to each person in a range with CDO (no security warnings)
• Sending a different file to each person in a range with Outlook
• Zip the ActiveWorkbook and mail it with Outlook
• Security (Prevent displaying the dialog to Send or not Send)

Also Download Addins for Excel e-mail information

Also see:

John Walkenbach:
Sending Personalized Email from Excel




See all Topics

outlook

Labels: Addins, Macros, Tips, Tutorials, VBA

Dog ear your email

"You clear up one problem and delete the e-mail message -- and meanwhile six others pop up in your Inbox. Microsoft Office Outlook can flag messages with priorities, set reminders, and flag messages for follow-up, so that you can glance quickly at Outlook and know immediately what needs to get done first."

Labels: General, Tips

Avoid header spaghetti

• To:
  
• CC:
  
• BCC:

"To see the Bcc addresses for messages that you sent, open the message from the Sent Items folder, then choose Actions>Resend This Message. If you don't see the Bcc box, choose Find>Bcc Field to display it. Another method you can use in the Sent Items folder, is to choose View>Show Fields and add the Bcc field to the current view. You may not be able to see all Bcc recipients that way if the list was a long one.

Labels: General, Tips, Tutorials

A lie will set you free

Also see:
Protect Your Address




See all Topics

outlook

Labels: Shortcuts, Tips

Keep the bots at bay

"Spam is an incredible problem and it is getting worse - your e-mail address is a commodity and if you put it on a web page, it WILL eventually be found, spammed and sold to other spammers. The problem is that you have a web page and you need to make it possible for people to send you e-mail from your page but you don't want to get bombarded with spam - what can you do?

First you need to understand what is likely to happen. The most likely scenario is that an e-mail harvesting robot will find your page and look though it trying to find e-mail addresses. This robot may be programmed to look for a particular list of possible characters on either side of the @ in your e-mail address or it may look for the "mailto:" in your e-mail link or any number of other tricks."

<script language="JavaScript">
<!-- Begin user = "myaddress"; domain = "mydomain"; document.write('<a href="\">');
document.write(user + '@' + domain + '</a>');
// End -->
</script>
<noscript>
Here goes some text that can be seen if Javascript is disabled.
</noscript>

Labels: General, Tips, Troubleshoot, Tutorials

Messages

Outlook supports the following features for cryptographic messaging:
Digitally sign an e-mail message. Digital signing provides nonrepudiation and verification of contents (the message contains what the person sent, with no changes).

Encrypt an e-mail message. Encryption helps to ensure privacy by making the message unreadable to anyone other than the intended recipient.

There are additional features that can be configured for Outlook 2003 for security-enhanced messaging, if your organization chooses to provide support for them, including:

Sending an e-mail message with an S/MIME receipt request. This helps to verify that the recipient is validating your digital signature (the certificate you applied to a message).

Adding a security label to an e-mail message. Your organization can create a customized S/MIME V3 security policy which can add labels to messages. An S/MIME V3 security policy is code that you add to Outlook that runs automatically to add information to the message header about the sensitivity of the message content. For example, an Internal Use Only label might be applied to mail that should not be sent or forwarded outside of your company.

Labels: General, Policy, Tips

Foil the spoilers

<script language="JavaScript">
<!-- Begin
user = "myaddress";
domain = "mydomain";
document.write('<a href=\"mai' + 'lto:' + user + '@' + domain + '\">');
document.write(user + '@' + domain + '</a>');
// End -->
</script>
<noscript>
Here goes some text that can be seen if Javascript is disabled.
</noscript>

Labels: Tips

A tutorial

"Many spoof emails look very real. While there are some telltale signs, it can often be difficult to identify fake emails. Whenever you get an email about your PayPal account, the safest and easiest course of action is to open your browser and log in to your PayPal account directly without clicking any links in the email.

Warning signs that an email about your PayPal account are fake include a generic greeting, a false sense of urgency, and links that don't include "https://www.paypal.com" immediately before the first "/".

Labels: Spam, Tips, Tutorials

Set your identity

If you have multiple email accounts you can use a different template for each account.

After creating the template, assigning it to an account and saving it, you can assign the template to a button.




Click the button and the selected template will appear using the assigned account to send the message.

Slipstick provides screenshots and detailed instructions.


Create a Template With the Account Selected



See all Topics

outlook

Labels: Tips, Tutorials

Group the contacts

Labels: General, Send, Tips, Tutorials

Avoid the warning

"A program is trying to automatically send e-mail on your behalf. Do you want to allow this?"

. . ."a tiny program that sits in the taskbar and clicks the Yes button on behalf of you, when Outlook's Security Guard opens prompt dialog saying that a program is trying to send an email with Outlook or access its address book. You can suspend/resume it by double-clicking its taskbar icon. Developers can automate its behavior by sending special messages."

Labels: Addins, Tips, Troubleshoot

Don't look like spam

"Transactional email can be a website's customer service ambassador, but messages must first survive a ruthless selection process in the user's in-box. Differentiating your message from spam is thus the first duty of email design.

Email is one of a website's most powerful tools for strengthening customer service and increasing users' confidence and trust in the site. Confirmation messages and other automated transactional email can complete the user experience: they reach out to customers in ways that are otherwise impossible for websites, which must sit still and wait for users to approach."

From Dr. Jakob Nielsen's Alertbox

Automated Email From Websites to Customers

See all Topics

outlook

Labels: General, Signature, Tips

Fix the timing

• Tools>Options menu
  
• Email Options
  
• Advanced
  
• Desktop Alerts Setting

How to Use the Desktop Alert Feature

The maximum time is 30 seconds. If, for some reason, you want the alert to stay up longer, you can edit the registry.

Run Regedit and go to:

HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Common\DesktopAlerts

Add a TimeOn DWORD key (if not already present) and set a value in milliseconds, up to 4 billion worth (50 days.)
One day is 86,400,000.

This hint comes from OutlookTips.net:
Daily Tips



See all Topics

outlook

Labels: Calendar, Tips

Do your own

1. Select Options from Outlook's Tools menu

2. Click on the Preferences tab

3. Clickthe E-mail Options button

4. Click the Advanced E-mail Options button

5. Uncheck the box, near the bottom of the dialog, labeled:
   "Suggest names while completing To, Cc, and Bcc fields"

Also see:

Office Clues:
Lambton College
Sarnia, Ontario
Using Outlook's AutoComplete feature

From Slipstick.com:
Suggest names doesn't work?

If Auto Suggest and name checking is not working, rename the *.NK2 file. Outlook will create a new one. You can rename or delete the NK2 file if you want to get rid of all addresses in your autocomplete file.



See all Topics

outlook

Labels: General, Tips

Why does it do that?

"All the e-mail messages that you receive go through an e-mail server for your e-mail account. Depending on the type of e-mail account that you use, your e-mail messages are processed in one or more of the following ways.

1. Messages remain on the server. Outlook connects to the server, and you can read or delete your messages.
   
2. Messages are downloaded to a local data file called a Personal Folders file (.pst). Outlook connects to the local .pst file so that you can read and delete your messages.
   
3. Copies of messages are downloaded and synchronized with messages on the e-mail server. Microsoft Exchange Server accounts provide this functionality by creating a local Offline Folder file (.ost). This file is used for working offline when you can't connect or don't want to connect to the e-mail server. This file is also used by the Cached Exchange Mode feature in Outlook 2003.

E-mail account types differ in how e-mail messages are saved and synchronized with the e-mail server. For example, by default POP3 e-mail accounts delete e-mail messages from the e-mail server when downloaded into Outlook. However, you can customize how e-mail messages are retrieved and saved."

POP3 e-mail accounts

When you retrieve e-mail messages from a POP3 ( Post Office Protocol. A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) e-mail account, the messages are deleted from the e-mail server by default after they are downloaded to your computer. For many people, this works great.

However, if you want to check your e-mail from multiple computers, you must configure Outlook to not delete the messages on your e-mail server. This scenario is most common for people who want to check their home Internet service provider (ISP) e-mail account from work and download the messages for permanent storage on their home computer.

When you leave messages on your e-mail server, you can choose from several options to delete your messages. To make your choice, you need to consider several factors about your e-mail usage, such as how long you want the messages to be accessible from multiple computers and the storage limits imposed by your e-mail server administrator. If you exceed your storage limit, you might be unable to receive new messages or might be charged additional fees. Typically, it is best to have one computer set to the default setting that doesn't leave e-mail messages on the e-mail server. When you use the computer to retrieve your e-mail messages, they are downloaded and deleted from the e-mail server. If you choose not to do this, Outlook allows you to select a time duration for leaving e-mail messages on the server.

Also:
Wikipedia.com:
POP3

IMAP e-mail accounts

When you access an IMAP (Internet Message Access Protocol) e-mail account, your messages are copied locally. However, the messages also remain on the e-mail server until you mark them for deletion and use the Purge Deleted Items command.

Also:

HTTP e-mail accounts

When you access an HTTP e-mail account, such as MSN Hotmail, your messages are saved on the e-mail server until you delete them.

Also:
Free email providers

Exchange Server e-mail accounts

When you access an Exchange Server e-mail account, your messages are saved on the e-mail server until you delete them.

Also:
Slipstick.com:
Exchange Server
MS Exchange.org

Labels: General, Tips, Troubleshoot

Custom layout

Microsoft Knowlegebase:
HOW TO: Modify the Layout of an Address Book Entry



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outlook

Labels: Contacts, Links, Tips

Words from the wise

The suggestions come from Slipstick.com, so you know they're good.

The publication is available both as an e-mail newsletter and with RSS distribution.




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outlook

Labels: General, Tips, Troubleshoot, Tutorials

Investigative techniques

"The High Technology Crime Investigation Association (HTCIA) is designed to encourage, promote, aid and effect the voluntary interchange of data, information, experience, ideas and knowledge about methods, processes, and techniques relating to investigations and security in advanced technologies among its membership."

Labels: General, Tips, Troubleshoot, Tutorials

Source site

"How you can print the comments contained in your Outlook Calendar.

Outlook Calendar has various printing options to choose from that provide some editing capabilities.

With the Calendar Details printing style, the notes area would be printed along, with all of the other Calendar details. Plus, this style will allow you to choose a range of dates to print, and gives you the option of printing each day on separate pages or continuously.

To change the printing style, select Print under the File menu. Next, select the print style you would like to use e.g. Calendar Details style. If you would like to edit this print style, select Define Style then Edit."

The headlines can also be added to your web site:
Outlook



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outlook

Labels: General, Tips, Tutorials

Troubleshoot

Inside Outlook Express
Help, tips and technical information for Microsoft Outlook Express

Outlook Express
E-mail and Newsgroup Reader

Learn how to use Outlook Express to stay in touch with friends and family, and share information in newsgroups with other users like you.

Latest News

Knowledge base articles
Collected by
Jim Pickering MS-MVP

Repair Outlook Express

Outlook Mail Recovery

Mail-Repair.com



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outlook

Labels: General, Tips, Troubleshoot

Find it

1. Use Regedit to go to the appropriate location.
   
2. Right click and choose to add a new Key.
   
3. Name it QueryBuilder.

HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook\QueryBuilder

HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\QueryBuilder

Now you can create an AND/OR query using the Filter dialog in Search Folders, Define Views, Automatic Formatting, or Advanced Find.

With Outlook 2007:

HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\QueryBuilder

When I find the time

• Created by an ISP when setting up an Internet connection.
  
• Work email accounts
  
• Club or hobby related
  
• From any domain you’ve purchased
  
• Email aliases created on your behalf.
  
• Web based email addresses with Hotmail, Yahoo, Gmail or many others.

Remember your old AOL/CompuServe addresses?

Office-Watch.com



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outlook

Labels: General, Tips

How to open Multiple Windows

Right click an empty area on the taskbar and select how the windows should be arranged.




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outlook

Labels: Tips

Display a map to an Outlook contact's address

Open the contact item.

Next to the Address text box, click on the down arrow and select the address you want to map (Business, Home, or Other).

Then choose Actions/Display Map Of Address from the menu bar or click the Display Map Of Address button.

Your default browser opens and the map is created using Microsoft Expedia Maps.



In Outlook 2007, the Map button is on the Contact tab on the right side of the Communicate group. 2007 uses Maps.Live.com.

Outlook tips:
Outlook MVP Diane Poremsky
Customize Outlook's Map link
You can edit the registry to enable another web-based mapping service.

[Edited entry from 12/4/2004]



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outlook

Labels: Contacts, General, Tips

Best practices

Labels: Tips

Good Strokes

Check names--------------------------------------Ctrl + K or Alt + K
Check spelling-----------------------------------F7
Choose the account from which to send
  a message(with focus on the To line)
  and then TAB to the Accounts button------------Ctrl + TAB
Convert an HTML or RTF message to plain text-----Ctrl + Shift +O
Delete a mail message----------------------------Delete or Ctrl + D
Display the Address Book-------------------------Ctrl + Shift + B
Find a message ----------------------------------Ctrl + Shift + F
Find text----------------------------------------F3
Forward a message--------------------------------Ctrl + F
Go to folder-------------------------------------Ctrl + Y
Go to next mail message--------------------------Down or Up arrow
Insert signature---------------------------------Ctrl + Shift + S
Mark a message as read---------------------------Ctrl + Enter or Ctrl + Q
Move between the Folders list and message list---Tab
Open or post a new message-----------------------Ctrl + N
Open the Address Book----------------------------Ctrl + Shift + B
Open the Inbox-----------------------------------Ctrl + I
Open the Outbox----------------------------------Ctrl + O
Open the selected message------------------------Ctrl + O or Enter
Post to a folder---------------------------------Ctrl + Shift + S
Print the selected message-----------------------Ctrl + P
Reply to a message-------------------------------Ctrl + R
Reply to all-------------------------------------Ctrl + Shift + R
Send (post) a message----------------------------Ctrl + Enter or Alt + S
Send and receive mail----------------------------Ctrl + M or F5
Switch among Edit, Source, and Preview tabs------Ctrl + Tab
Switch to Inbox----------------------------------Ctrl + Shift + I
Switch to Outbox---------------------------------Ctrl + Shift + O 

KC Lemson [MS]:
Outlook keyboard shortcuts

Royal National Institute of the Blind:
Outlook Keyboard Shortcuts



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outlook

Labels: Tips

Prune the fat

Learning how to manage your Microsoft Outlook 2007 Mailbox and keep it within a specific size limitation.

After completing this course you will be able to:

• View the size of your mailbox and its folders.
  
  
• Understand what makes an e-mail message big and find the size of any message.
  
  
• Set up some simple processes and use tools built into Outlook to prevent e-mail pileup from happening in the first place.

Labels: PST, Tips

Call me Ishmael

Microsoft Outlook maintains a nickname list that is used by both the automatic name checking and the automatic completion features. The nickname list is automatically generated as you use Outlook.
If the nickname cache is corrupted, Outlook may not be able to identify recipients, may offer incorrect recipients when automatically completing the e-mail address, or may send the message to the wrong person. You may also, just want to reset the whole list.

1. Quit Outlook.
   
2. Start Windows Explorer.
   
3. On the Tools menu, click Folder Options, and then click the View tab.
   
4. Under Advanced Settings, click to select the Show hidden files and folders check box.
   
5. Click OK.
   
6. Click Start, point to Search, and then click For Files or Folders.
   
7. In the Search for Files or Folders box, type *.NK2 in the File Name box.
   
8. In the Look In box, click to select your local hard disk.
   
9. Click Search Now.
   
10. Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
    
11. Rename the file to yourname.bak, and then press ENTER.
    
12. Quit Windows Explorer.
    
13. Restart Outlook.
    

Outlook will generate a new nickname cache.

Knowlegebase Article 287623

Slipstick.com:
Name Resolution

Microsoft KB:
How to remove corrupted names in nickname list in Outlook.
Microsoft Outlook 2000, 98, 97



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outlook

Labels: Tips, Troubleshoot

Command hunter

Elsewhere we showed the links to an interactive page that shows where to find '03 commands in 2007 Word, Excel, and PowerPoint:
Getting Started with 07.

Here is a similar one for Outlook. It's not as robust and it does not install a new tab, but it's a start.
Getting Started with Outlook 2007

Reference locations in 2007



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outlook

Labels: General, Tips

Search all your mail

"If you're buried in e-mail (and who isn't?), Instant Search in Outlook 2007 can save the day for you - every day. The new Instant Search helps you quickly find e-mail messages, appointments, contacts, or any Outlook item. You don't even need to know which folder the item is in. Watch the demo to see how to use this fast search feature, and start finding what you want instantly."

Labels: General, Tips

An added tool

• Send email to Gmail
  
  
• Forwarding
  
  
• Gmail spam control
  
  
• Centralized Email
  
  
• Additional email storage
  

"As well as a backup, it means you can easily access your messages via Internet terminal or mobile phone. Gmail is easily searched online or indexed offline using Google Desktop Search."

Here's the article from Office Watch:
Gmail as your spam filter

Here's GMail's Fetch gadget:
How to set up Mail Fetcher



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outlook

Labels: Calendar, Spam, Tips

Eavesdrop on the experts

Labels: General, Tips