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  Web http://www.klippert.com


  Monday, May 12, 2008 – Permalink –

Crime and Outlook

Investigative techniques



Email Headers

ForensicExams.org

Outlook-Tips.net:
Recovering Deleted E-mail

HTCIA.org

"The High Technology Crime Investigation Association (HTCIA) is designed to encourage, promote, aid and effect the voluntary interchange of data, information, experience, ideas and knowledge about methods, processes, and techniques relating to investigations and security in advanced technologies among its membership."




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<Doug Klippert@ 6:25 AM

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  Tuesday, May 06, 2008 – Permalink –

Outlook Power Magazine

Source site


One of the locations for information about Outlook and Exchange is OutlookPower.com.

Also available as a news letter, it contains a number of suggestions such as this one dealing with printing the notes area on the calendar:

Printing Contact notes
By Francine Otterson
"How you can print the comments contained in your Outlook Calendar.

Outlook Calendar has various printing options to choose from that provide some editing capabilities.

With the Calendar Details printing style, the notes area would be printed along, with all of the other Calendar details. Plus, this style will allow you to choose a range of dates to print, and gives you the option of printing each day on separate pages or continuously.

To change the printing style, select Print under the File menu. Next, select the print style you would like to use e.g. Calendar Details style. If you would like to edit this print style, select Define Style then Edit."


The headlines can also be added to your web site:
Outlook



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<Doug Klippert@ 6:42 AM

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  Tuesday, April 29, 2008 – Permalink –

Outlook Express

Troubleshoot


Outlook Express is not Outlook Lite. It's a separate free program included with Windows. Its claim to fame has been that it could be used to read newsgroups. Most groups are now available in HTML, and Blogs, so that is not as important anymore. Some people prefer Express because it has less baggage than the Outlook that is part of the Office suite.


Inside Outlook Express
Help, tips and technical information for Microsoft Outlook Express


Outlook Express
E-mail and Newsgroup Reader

Learn how to use Outlook Express to stay in touch with friends and family, and share information in newsgroups with other users like you.


Latest News


Knowledge base articles
Collected by
Jim Pickering MS-MVP

Repair Outlook Express

Outlook Mail Recovery

Mail-Repair.com



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<Doug Klippert@ 6:43 AM

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  Sunday, April 27, 2008 – Permalink –

Query Builder

Find it



Another way to retrieve information in Outlook.
Outlook 2002 through 2007 has an option for filtering dialog called QueryBuilder.

To use it you just need to add the QueryBuilder key to the registry:

  1. Use Regedit to go to the appropriate location.
  2. Right click and choose to add a new Key.
  3. Name it QueryBuilder.


There aren't any other entries that need to be made.

Outlook2002:
HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Outlook\QueryBuilder


Outlook 2003:
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\QueryBuilder


The next time you go to Tools>Advanced Find, there will be a new tab for the Query Builder.


Now you can create an AND/OR query using the Filter dialog in Search Folders, Define Views, Automatic Formatting, or Advanced Find.

With Outlook 2007:

HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Outlook\QueryBuilder


Go to Tools>Instant Search>Advanced Find.
The shortcut is Ctrl+Shift+F.

For more information, see:

Sliptick.com:
Using the Query Builder

Microsoft KB:
How to Use the Query Builder for View Filters and Advanced Searches



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New software has just made converting pdf to text simple!
A pdf server is all you need to manage your pdf files.
You can convert pdf to word and many other files with a pdf converter!




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<Doug Klippert@ 5:34 AM

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  Wednesday, April 02, 2008 – Permalink –

List Your Addresses

When I find the time


Here's a simple suggestion that sounds silly to begin with, but may come in handy in the future.
Write down your email addresses!
How many do you have?
  • Created by an ISP when setting up an Internet connection.
  • Work email accounts
  • Club or hobby related
  • From any domain you’ve purchased
  • Email aliases created on your behalf.
  • Web based email addresses with Hotmail, Yahoo, Gmail or many others.



Remember your old AOL/CompuServe addresses?


Office-Watch.com



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<Doug Klippert@ 6:13 AM

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  Sunday, February 24, 2008 – Permalink –

New Windows in Outlook

How to open Multiple Windows



If you want more than one window open in Outlook (for example the InBox and Calendar), Right-click on an item on the Outlook bar and select "Open in New Window" from the context menu.

Choose Tasks and Calendar or any other combination.

You can now easily cut and paste between Outlook applications

Right click an empty area on the taskbar and select how the windows should be arranged.




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<Doug Klippert@ 8:57 AM

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  Saturday, February 16, 2008 – Permalink –

Address Map

Display a map to an Outlook contact's address


If a contact item has an address in the United States, you can use your Internet connection and Outlook to create a map to the address. You must be connected to the Internet for this feature to work.

Open the contact item.

Next to the Address text box, click on the down arrow and select the address you want to map (Business, Home, or Other).

Then choose Actions/Display Map Of Address from the menu bar or click the Display Map Of Address button.

Your default browser opens and the map is created using Microsoft Expedia Maps.

Outlook Maps

In Outlook 2007, the Map button is on the Contact tab on the right side of the Communicate group. 2007 uses Maps.Live.com.

Outlook tips:
Outlook MVP Diane Poremsky
Customize Outlook's Map link
You can edit the registry to enable another web-based mapping service.

[Edited entry from 12/4/2004]



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<Doug Klippert@ 8:29 AM

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  Thursday, November 29, 2007 – Permalink –

Efficient Use

Best practices


Here are some tips on improving your Outlook experience.

There's more than just email.


Tips for Outlook



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<Doug Klippert@ 5:22 AM

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  Sunday, November 25, 2007 – Permalink –

Keyboard Shortcuts

Good Strokes 



Check names--------------------------------------Ctrl + K or Alt + K
Check spelling-----------------------------------F7
Choose the account from which to send
  a message(with focus on the To line)
  and then TAB to the Accounts button------------Ctrl + TAB
Convert an HTML or RTF message to plain text-----Ctrl + Shift +O
Delete a mail message----------------------------Delete or Ctrl + D
Display the Address Book-------------------------Ctrl + Shift + B
Find a message ----------------------------------Ctrl + Shift + F
Find text----------------------------------------F3
Forward a message--------------------------------Ctrl + F
Go to folder-------------------------------------Ctrl + Y
Go to next mail message--------------------------Down or Up arrow
Insert signature---------------------------------Ctrl + Shift + S
Mark a message as read---------------------------Ctrl + Enter or Ctrl + Q
Move between the Folders list and message list---Tab
Open or post a new message-----------------------Ctrl + N
Open the Address Book----------------------------Ctrl + Shift + B
Open the Inbox-----------------------------------Ctrl + I
Open the Outbox----------------------------------Ctrl + O
Open the selected message------------------------Ctrl + O or Enter
Post to a folder---------------------------------Ctrl + Shift + S
Print the selected message-----------------------Ctrl + P
Reply to a message-------------------------------Ctrl + R
Reply to all-------------------------------------Ctrl + Shift + R
Send (post) a message----------------------------Ctrl + Enter or Alt + S
Send and receive mail----------------------------Ctrl + M or F5
Switch among Edit, Source, and Preview tabs------Ctrl + Tab
Switch to Inbox----------------------------------Ctrl + Shift + I
Switch to Outbox---------------------------------Ctrl + Shift + O

KC Lemson [MS]:
Outlook keyboard shortcuts


Royal National Institute of the Blind:
Outlook Keyboard Shortcuts



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<Doug Klippert@ 7:48 AM

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  Wednesday, November 21, 2007 – Permalink –

Mailbox Diet

Prune the fat


Microsoft provides a tutorial on the mechanics of Outlook 2007 mailboxes.


Learning how to manage your Microsoft Outlook 2007 Mailbox and keep it within a specific size limitation.

After completing this course you will be able to:

  • View the size of your mailbox and its folders.

  • Understand what makes an e-mail message big and find the size of any message.

  • Set up some simple processes and use tools built into Outlook to prevent e-mail pileup from happening in the first place.


Battle mailbox size

Performance problems with a large .pst file

Manage with Mailbox Cleanup



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<Doug Klippert@ 5:10 AM

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  Sunday, October 07, 2007 – Permalink –

Nickname List

Call me Ishmael


How to Reset the Nickname and Automatic Completion Cache


Microsoft Outlook maintains a nickname list that is used by both the automatic name checking and the automatic completion features. The nickname list is automatically generated as you use Outlook.
If the nickname cache is corrupted, Outlook may not be able to identify recipients, may offer incorrect recipients when automatically completing the e-mail address, or may send the message to the wrong person. You may also, just want to reset the whole list.


  1. Quit Outlook.
  2. Start Windows Explorer.
  3. On the Tools menu, click Folder Options, and then click the View tab.
  4. Under Advanced Settings, click to select the Show hidden files and folders check box.
  5. Click OK.
  6. Click Start, point to Search, and then click For Files or Folders.
  7. In the Search for Files or Folders box, type *.NK2 in the File Name box.
  8. In the Look In box, click to select your local hard disk.
  9. Click Search Now.
  10. Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
  11. Rename the file to yourname.bak, and then press ENTER.
  12. Quit Windows Explorer.
  13. Restart Outlook.


Outlook will generate a new nickname cache.

Knowlegebase Article 287623

Slipstick.com:
Name Resolution

Microsoft KB:
How to remove corrupted names in nickname list in Outlook.
Microsoft Outlook 2000, 98, 97



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<Doug Klippert@ 7:25 AM

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  Friday, September 21, 2007 – Permalink –

Getting Started in Outlook '07

Command hunter


Elsewhere we showed the links to an interactive page that shows where to find '03 commands in 2007 Word, Excel, and PowerPoint:
Getting Started with 07.


Here is a similar one for Outlook. It's not as robust and it does not install a new tab, but it's a start.
Getting Started with Outlook 2007

Reference locations in 2007



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<Doug Klippert@ 7:24 AM

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  Monday, September 10, 2007 – Permalink –

Outlook Instant Search

Search all your mail


"If you're buried in e-mail (and who isn't?), Instant Search in Outlook 2007 can save the day for you - every day. The new Instant Search helps you quickly find e-mail messages, appointments, contacts, or any Outlook item. You don't even need to know which folder the item is in. Watch the demo to see how to use this fast search feature, and start finding what you want instantly."


Instant Search Demo

More Instant Search



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<Doug Klippert@ 8:47 AM

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  Tuesday, August 07, 2007 – Permalink –

Piggyback on Gmail

An added tool


Google's Gmail is free and offers some features you can use in conjunction with your email program.


  • Send email to Gmail

  • Forwarding

  • Gmail spam control

  • Centralized Email

  • Additional email storage

"As well as a backup, it means you can easily access your messages via Internet terminal or mobile phone. Gmail is easily searched online or indexed offline using Google Desktop Search."


Here's the article from Office Watch:
Gmail as your spam filter

Here's GMail's Fetch gadget:
How to set up Mail Fetcher



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<Doug Klippert@ 6:54 AM

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  Friday, July 06, 2007 – Permalink –

MS RSS Feeds

Eavesdrop on the experts


RSS feeds can give you a flow of new information.

Microsoft knows the value of these web casts and provides a list of links from Access to SharePoint Server:

RSS Feeds on Microsoft Office




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<Doug Klippert@ 7:22 AM

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