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  Web http://www.klippert.com



  Thursday, March 04, 2010 – Permalink –

Layout Control

Unique designs

How a slide is laid out can be captured as a custom template.
You are not restricted to the schems that come out of the box.

Custom Layout




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<Doug Klippert@ 3:57 AM

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  Monday, July 13, 2009 – Permalink –

Simple Shows

In brevity is success


Blogger/entrepreneur Guy Kawasaki is in league with the minimalist branch of the PowerPoint society.

Tired of sitting through mind and body numbing presentations by people more interested in technique than content, he is evangelizing the 10/20/30 Rule of PowerPoint.

"A PowerPoint presentation should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points."

If "thirty points," is too dogmatic, the I offer you an algorithm: find out the age of the oldest person in your audience and divide it by two. That's your optimal font size.

10/20/30 Rule



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<Doug Klippert@ 6:29 AM

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  Monday, July 06, 2009 – Permalink –

Re-color Transparent

Change clip art


Re-color

Select a piece of clip art in WMF (Windows Meta File) format .

The Picture toolbar should appear.
(If the bar does not pop up, go to View>Toolbars and click on "Picture".)

Move the mouse pointer over the toolbar icons until you find "Recolor Picture". Click on the icon.

(In 2007, it is located under Format in the Adjust group on the left."Recolor>Set Transparent Color")

You can now change any of the fill or line colors in the image.

Transparent

If the graphic is in BMP (Bitmap) format, there is an icon on the Picture toolbar to "Set Transparent Color".

Click the icon then click on the color in the image that you would like to make transparent.

Also:

Indezine:
Recolor Clip Art in PowerPoint
by Geetesh Bajaj

Semi-Transparent Images
By Glen Millar PPTWorkbech.com
You can produce various levels of semi-transparent images for applications right within PowerPoint, save them, and keep them for reuse.

AwesomeBackgrounds.com:
Tutorial about the transparency options in PowerPoint




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<Doug Klippert@ 3:32 AM

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  Sunday, April 05, 2009 – Permalink –

Photo Mélange

Colorize without Adobe


Photoshop is a great program, but sometimes you just want to add a little pizzazz without the hassle.

Geetesh Bajaj has once again come up with a "Why didn't I think of that!" technique.
" Have you ever wanted to fill a picture with a gradient - or another picture in PowerPoint? Have you wanted to blend two pictures in PowerPoint to create a montage?




Transparent montages in PowerPoint




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<Doug Klippert@ 3:23 AM

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  Wednesday, March 11, 2009 – Permalink –

Frame that Slide

More PP bling

Face it; we've seen every graphic in ClipArt and every background color combination. Putting a frame around an ordinary object can make it pop.

Here is a link to instructions about how to frame your pictures. There is also a download for extra frames.





ComputerCompanion.com:
Create Picture Frames in PowerPoint
by Geetesh Bajaj




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<Doug Klippert@ 3:31 AM

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  Saturday, February 07, 2009 – Permalink –

Can We Serve Multiple Masters?

Dual Masters and more schemes


Earlier versions of PowerPoint were restricted to only one master design scheme per show. We strained to get around that by linking shows and pasting backgrounds over the designs.

PowerPoint 2002+ changed that by allowing more than one design scheme.

A PowerPoint master with the first name of "Echo", runs a nice tutorial site named EchosVoice.com.

She has written a step-by-step tutorial to create Multiple Masters for PPT 2002 and beyond.

Makes you want to dance. (Echo's own image)
Echo Dancer




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<Doug Klippert@ 3:29 AM

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  Tuesday, November 04, 2008 – Permalink –

Too Many Slices

More data than the pie will hold


A pie chart displays the per cent of the whole is represented by the component elements. Four salesmen, four slices of pie.

The problem arises when there are 10 or so components that vary in size. The labels begin to overlap and the chart is difficult to read:



One suggestion that Chris Weber offers is to rearrange the order of the slices:



The article uses MS Graph in Access, but the techniques are applicable in all the other applications that can use graphs.

SmartAccess:
Easy as Pie. . .

"Chris Weber provides you with a generic method to control the data for pie charts that are actually readable."

(A downloadable example file is also provided



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<Doug Klippert@ 3:42 AM

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  Monday, February 25, 2008 – Permalink –

Legacy files from 2007

Go back


Read this article closely. If you work in a situation where you need to work with legacy (pre-2007) files, it may be handy.

If you do most of your work in 2007, I wouldn't bother.


"When you use Windows Explorer or the desktop to create a new 2007 Microsoft Office file, a new Office file is created in an XML file format (.dox or .xlsx). For example, this behavior occurs when you right-click the desktop, you point to New, and then you click Microsoft Office Word Document. By default, files that you create in the 2007 Office system are in XML file formats.

This article is about how to create legacy Office files, such as .doc files, .xls files, .ppt files, or .mdb files in the 2007 Office system. You can create legacy Office files without opening any Office applications. To do this, you must modify some settings. The modified settings will apply to all the users who log on to the computer."

Knowledgebase 935787



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<Doug Klippert@ 7:54 AM

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  Sunday, January 13, 2008 – Permalink –

Match Format Paste

Copy/Paste formatting in Word, PowerPoint or Excel



When you copy information from a Web page or another document, the formatting will also be copied.

To match the formatting of the target document, copy the text and place the cursor where you want to insert the copy.

Then, go to Edit>Paste Special, and select the Unformatted Text option.
(Click the arrow under Paste in the Clipboard group on the Home tab in 2007)

The clipboard text will be pasted to match the target.

Another way when using Word 2002 + is to click on the "Smart icon" that appears at
the lower right corner of the pasted text. You can then choose to keep the original formatting, match the destination formatting, keep text only, or apply a new style.

An additional way to transfer just the formatting between documents is to highlight the text with the formatting you wish to copy and then hold down the Ctrl key and the Shift key and press the C key (Ctrl+Shift+C). Release the keys. Select the text you want to have formatted. Hold down the Ctrl key and the Shift key and press the V key (Ctrl+Shift+V). Only the formatting is copied, not the text.
In Excel use Edit>Paste Special and select the "Formats" option.

TechTrax:
What's So Special About "Paste Special"?
by Linda Johnson, MOS

Paste Special can also be used with graphics.

You can change Word's default behavior; choose whether to paste Inline or Floating.

Microsoft Word MVPS FAQ

[Edited entry from 10/31/2004]



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<Doug Klippert@ 6:48 AM

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  Thursday, November 22, 2007 – Permalink –

New Tables in Town

Bigger and better (?)


Pre '07 versions of PowerPoint limited tables to a maximum of 25 rows and columns. You were able to ungroup the table cells before, but that has been taken away.


"In this release, we have increased that maximum to 75x75 within the UI.

We were able to do this because we made the decision to move away from the metaphor of a table simply being a group of shapes, as it was in previous versions.
This has been one of the largest enabling factors in our performance gains, and as a result, tables are workable at sizes much greater than that of 25x25.

A tradeoff made in order to obtain these gains in performance was the ability to "ungroup" a table.

While this tradeoff means that there are a set of scenarios no longer present, specifically the ability to ungroup a table to animate individual pieces, we feel that the performance gains (not to mention all the other aspects talked about in this section of the blog) along with the ability to use multiple tables and/or shapes in these scenarios will benefit users in a much greater way."


PowerPoint Tables


It can still be done:


Workaround for animating a table:

  1. Right-click the table, choose Save as Picture

  2. Save as EMF (choose EMF from the "save as type dropdown list)

  3. InsertPicture, insert the EMF

  4. Ungroup the EMF twice

  5. Now regroup the parts you need to animate -- rows, columns, or whatever


microsoft.public.powerpoint



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<Doug Klippert@ 6:53 AM

Comments:
That still doesn't break all the components down as all the bars in one category will be stuck together with no way to split them up/animate the separately. Do you know if any way to accomplish that?
 
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  Monday, October 29, 2007 – Permalink –

Handy Master View

It's mouse and keyboard quick!


With PowerPoint 2007, View>Presentation Views>Slide Master will take you to the Slide Master View. The same location shows Handout and Notes Masters.

A shortcut involves using the Shift key.


"At the bottom left hand corner of PowerPoint (bottom right for PowerPoint 2007), you will see 3 mini buttons. They are: Normal View, Slide Sorter View, and Slide Show. Now here's a quick trick:

When you hover over these 3 mini buttons, hold down the Shift key. The mini buttons will now become Slide Master view, Handout Master view, and Set Up Show respectively."


The Setup Show is on the Slide Show tab in the Setup group. The Shift key is a cooler way to bring it up quickly.



The Art of PowerPoint-ing


Thanks to Lucy, an MOS Master Instructor from Australia; aneasiertomorrow.com.au.



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<Doug Klippert@ 6:57 AM

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  Tuesday, August 28, 2007 – Permalink –

Annotation Preservation

Hold that note



Remember the old days. You did your John Madden thing. You've scribbled notes all over the slide and would like to keep them. That old-fashioned 2002 version of PowerPoint couldn't help, but 2003+ will!


Not only can you save your highlights and underscores, but you can turn them on and off when you re-run the show.


Carefully mark up the slide and then at presentation time make it look like you do this sort of thing all the time on ESPN.


When you close the presentation you are asked if you want to save the changes.
You can't highlight text in PowerPoint like you can in Word, but you can do it with screen annotations





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<Doug Klippert@ 7:39 AM

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  Tuesday, February 13, 2007 – Permalink –

Open 2007 in 2003-2000

Not everyone is going to jump at once


How to open and to save Word 2007, Excel 2007, and PowerPoint 2007 files in earlier versions of Office
Microsoft Office Word, Microsoft Office Excel, and Microsoft Office PowerPoint versions 2000 through 2003 cannot natively open documents that are stored in the Office Open XML Formats in 2007 Microsoft Office programs.

You can install the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats to open or to save 2007 Office files.

Microsoft Office XP and 2003
Word, Excel, and PowerPoint

After you install the Compatibility Pack, you can use your existing version of Word, Excel, and PowerPoint to open, edit, and save the file formats that are new to Word 2007, Excel 2007, or PowerPoint 2007. For example:
  • You can open Word, Excel, or PowerPoint 2007 files by double-clicking them exactly as you do with your existing Word, Excel, and PowerPoint presentation(s).
  • You can save Word, Excel, or PowerPoint 2007 files by clicking the Save button in your version of Word, Excel, or PowerPoint.


Microsoft Office 2000
Word, Excel, and PowerPoint

Word 2000
  • After you install the Compatibility Pack, you can open, edit, and save the document file formats that are new to Word 2007 within Word 2000.
  • You can open files in the formats that are new to Word 2007 by double-clicking the files.
  • You can save files in the formats that are new to Word 2007 by clicking Save in Word 2000.


Excel 2000 and PowerPoint 2000
  • After you install the Compatibility Pack, you can open and save the file formats that are new to Excel 2007 and to PowerPoint 2007 from the Microsoft Windows operating system.
  • You can open files in the formats that are new to Excel 2007 and to PowerPoint 2007 by double-clicking the file on the desktop, in the My Documents folder, or in Microsoft Windows Explorer.
  • You can save files in the formats that are new to Excel 2007 and to PowerPoint 2007 by right-clicking an Excel 2000 file or a PowerPoint 2000 file and then clicking Save As.


Compatibility Pack Functions

Compatibility Pack Download




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<Doug Klippert@ 7:31 AM

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