Enter your email address:

Delivered by FeedBurner

Home Page








Subscribe here
Add to 

My Yahoo!
Use your pdf converter to make your pdf files easy! You can now buy software that makes converting pdf to doc possible! Did you know you can even convert pdf to word?

This page is powered by Blogger. Isn't yours?

Host your Web site with PureHost!

eXTReMe Tracker

  Monday, February 15, 2010 – Permalink –

Performance and Exhibition


PowerPoint can be one element, but there are other considerations when delivering information.
  • Presentation
  • Creation
  • Delivery
  • Venue
  • Technology
  • Products

See all Topics

Labels: , ,

<Doug Klippert@ 3:26 AM

Comments: Post a Comment

  Saturday, February 06, 2010 – Permalink –

Home for PPT Ideas

A covey of notions

"PowerPoint Heaven is a PowerPoint entertainment portal for PowerPoint animations, games, artworks, showcases, animation templates and tutorials. The focus of this site is to maximize the use of Microsoft PowerPoint and go beyond its capability. Our goal is to show users that PowerPoint is not simply a presentation tool, but is also capable on leveraging into other areas such as creating games, artworks and animations."


See all Topics

Labels: ,

<Doug Klippert@ 3:47 AM

Comments: Post a Comment

  Thursday, February 04, 2010 – Permalink –

Command Reference


Those of you that are just now making the switch to the Ribbon world, will find this valuable.

See all Topics

Labels: , ,

<Doug Klippert@ 3:12 AM

Comments: Post a Comment

  Saturday, January 30, 2010 – Permalink –

Classroom PP

A few tips

Here is a tutorial on ways to use PowerPoint in the classroom.
They also talk about how to use the 2007-2010 ribbon.

See all Topics

Labels: , , , ,

<Doug Klippert@ 3:47 AM

Comments: Post a Comment

  Tuesday, January 26, 2010 – Permalink –

Where's the Template

Find and/change storage spots

Describes the different template categories and the locations of templates in 2007 Office programs. Also describes the registry settings that control where to find your custom templates.

See all Topics

Labels: , ,

<Doug Klippert@ 3:47 AM

Comments: Post a Comment

  Saturday, January 23, 2010 – Permalink –

Presentation Help

Start with the end in mind

"Before you even open up PowerPoint, sit down and really think about the day of your presentation. What is the real purpose of your talk? Why is it that you were ask to speak? What does the audience expect? In your opinion, what are the most important parts of your topic for the audience to take away from your, say, 50-minute presentation?

Remember, even if you've been asked to share information, rarely is the mere transfer of information a satisfactory objective from the point of view of the audience. After all, the audience could always just read your book (or article, handout, etc.) if information transfer were the only purpose of the meeting, seminar, or formal presentation."

Garr Reynolds has more tips on presentations, delivery, and slide design:

See all Topics

Labels: , , , , ,

<Doug Klippert@ 3:50 AM

Comments: Post a Comment

  Saturday, December 19, 2009 – Permalink –

Notes from Word

Import it all

One technique that can be used when preparing a PowerPoint show, is to import material from an existing Word Outline.

If the Word document is formatted with Heading styles, Heading 1 will become a new slide and the subsequent headings, 1 through 6 will become bullet points on the slide.

It may be desirable to prepare notes for each slide while developing the Word outline. Notes don't appear on the slide, they are placed on a separate page that can be printed out for the speaker or handed out to the audience.

Bill Dilworth has written a macro that moves information that has been formatted, say at Heading 6, and places it on the notes page:

"This macro outline allows the user to use Word's "Send To PowerPoint" feature, then run this macro to get notes from MS Word to PowerPoint as notes. The macro allows you to set the text level you want to become the notes.

Word Outline to Notes Page in PowerPoint

See all Topics

Labels: , , ,

<Doug Klippert@ 3:26 AM

Comments: Post a Comment

  Wednesday, October 21, 2009 – Permalink –

Halloween on One Slide

Scary trick

Kathryn Jacobs, PowerPointAnswers, has created a single slide presentation with a Halloween theme.

Through the clever use of animation, AutoShapes, and witchcraft. A whole show is contained on just one slide.

Pumpkin Time!

Brainy Betty also has some free templates
Halloween Backgrounds

Also see Indezine:
Halloween Templates

See all Topics

Labels: , ,

<Doug Klippert@ 3:08 AM

These are some great resources. I found some more Halloween templates on Office Online too:

For more Office resources head to

MSFT Office Outreach Team

Post a Comment

  Sunday, August 30, 2009 – Permalink –

Start Up Looping

Go round the circle

The presentation doesn’t start for a few minutes or, maybe, a half an hour. As the audience wanders into the room, you can entertain them.

Set up a continuous loop show that will run without any intervention. You can show photos of the product or interesting small facts.

Display background information that you won’t have time to cover in your presentation.

Laura Bergells has a pod cast at:
Loop - What's the Scoop

Moore Anderson gives you the details at,
Create and Run an Opening Loop

Awesome backgrounds has a tutorial on how to loop part of your show:
PowerPoint Looping

See all Topics

Labels: , , ,

<Doug Klippert@ 3:37 AM

Comments: Post a Comment

  Sunday, August 23, 2009 – Permalink –

Custom Shows

Different Shows, Different Folks

All About Custom Shows

"Custom shows is all about creating a presentation within a presentation. Instead of creating multiple PowerPoint files, nearly identical presentations for different audiences, you can group together and name the slides that differ and then jump to these slides during your presentation. The slides in the show can be re-ordered to appear in a customized sequence.

For example - you might want to give a presentation to two groups that work at two different locations. The slide show includes slides 1 through 15, which are identical for both groups, and two custom shows, each specific to one of the locations. You can show the first 15 slides to both groups and then jump to a custom show named 'location 1' for the first group and to a custom show named 'location 2' for the second group."

Office Tips is an MVP site by Shyam Pillai.

Here are a couple more references:

Creating and Presenting Custom Shows in PowerPoint XP from

See all Topics

Labels: , ,

<Doug Klippert@ 3:43 AM

Comments: Post a Comment

  Monday, July 20, 2009 – Permalink –

I Need More Guides

Line it up straight

A slide looks best when the objects line up correctly. While it can be done by trial and error, it is easier to use the Grid and Guides feature.

Go to View>Grid and Guides.

Choose to put a check to select Display grid on screen and/or Display drawing guides on screen.

If you like using guides, you can produce additional guides by holding the CTRL key while dragging on an existing guide.

Extraneous guides can be dragged of the screen.

In 2007 in the Drawing group on the Home tab:

See all Topics

Labels: ,

<Doug Klippert@ 3:52 AM

Comments: Post a Comment

  Monday, July 13, 2009 – Permalink –

Simple Shows

In brevity is success

Blogger/entrepreneur Guy Kawasaki is in league with the minimalist branch of the PowerPoint society.

Tired of sitting through mind and body numbing presentations by people more interested in technique than content, he is evangelizing the 10/20/30 Rule of PowerPoint.

"A PowerPoint presentation should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points."

If "thirty points," is too dogmatic, the I offer you an algorithm: find out the age of the oldest person in your audience and divide it by two. That's your optimal font size.

10/20/30 Rule

See all Topics

Labels: , , ,

<Doug Klippert@ 6:29 AM

Comments: Post a Comment

  Sunday, July 12, 2009 – Permalink –

Plain Numbers

I'd Like to Make It Clear

Plain Figures is a method of transforming statistical and financial data into figures, tables and graphs that people readily understand.

Have you ever:
  • squinted your eyes trying to see the numbers in a PowerPoint presentation?

  • scratched your head at a charity leaflet with an indecipherable pie chart titled 'Where your donation goes' ... and set it aside?

  • missed discussion at a meeting because you were busy trying to figure out the figures?

  • put aside a graph or table, thinking "I'm not good with numbers."?

Then you know how important the clear display of numerical information can be. Common problems People have trouble using numerical information for many reasons. Most commonly, authors don't know:
  • what to include: when unsure what numbers are important, people frequently display them all, overpowering the reader with irrelevance.

  • which format to use: the choice between text and table, table and chart, bar and pie.

  • how to use the technology effectively: computer software generates graphs easily, but the results hide your point behind incomprehensible chartjunk.

  • how to explain the information: selecting the right words for titles, columns and captions.

Plain Figures is a partnership between Sally Bigwood, located in Wakefield, Yorkshire, UK, and Melissa Spore, who divides her time between Toronto and Saskatoon, Canada. Sally and Melissa are sisters and both have dual citizenship in the United States. See all Topics

Labels: ,

<Doug Klippert@ 3:03 AM

Comments: Post a Comment

  Wednesday, May 13, 2009 – Permalink –

PowerPoint Shows on DVD

Not a walk in the park

Commercial studios will convert your presentations for you, but if you want to get your hands dirty (at least the tips of your fingers), here is how to do it yourself.

PowerPointBackgrounds — Convert PowerPoint to DVD

Tutorial about how to convert PowerPoint to DVD

This tutorial guides you through how to convert your PowerPoint presentations to play on a home DVD player.
It's great for:
  • Showing presentations without the need for a computer
  • Distributing your slideshows to friends and colleagues
  • Unattended exhibition presentations, that automatically repeat/rewind
  • Giving your presentations more of a TV feel

And generally making you look more professional. Also see: PowerPoint to Video Sonia Coleman — PowerPoint to DVD Convert presentations to VHS or DVD video Camtasia Studio — software Wondershare PPT2DVD And: Photos and PowerPoint See all Topics

Labels: , ,

<Doug Klippert@ 3:50 AM

Comments: Post a Comment

  Wednesday, March 11, 2009 – Permalink –

Frame that Slide

More PP bling

Face it; we've seen every graphic in ClipArt and every background color combination. Putting a frame around an ordinary object can make it pop.

Here is a link to instructions about how to frame your pictures. There is also a download for extra frames.
Create Picture Frames in PowerPoint
by Geetesh Bajaj

See all Topics

Labels: , ,

<Doug Klippert@ 3:31 AM

Comments: Post a Comment

  Sunday, February 15, 2009 – Permalink –

If We're in Trouble

It's Probably Because People No Longer Really Listen

Yes, now we can add Iraq to the evils perpetuated by PowerPoint.

"Not only is it easier to throw together a stack of PowerPoint slides than it is to write that 10,000-word document, it is much easier to leave out or gloss over parts of the project that might not survive close scrutiny if they were described in complete sentences. Can you say "weapons of mass destruction?" If we cut to the heart of this current controversy about whether Iraq really had WMD, whether the U.S. honestly believed Iraq had WMD, and who got it wrong, I'm sure we'll end up with a guilty PowerPoint stack. In that stack, you'll find a slide containing the words "Iraq" and "WMD" but taken out of context, there is no way of knowing what the presenter even intended the slide to mean. Thus, we have plausible deniability through PowerPoint."

For eight years from 1987-95, Robert X. Cringely wrote the Notes From the Field column in InfoWorld, a weekly computer trade newspaper. He is also the author of the best-selling book Accidental Empires: How the Boys of Silicon Valley Make Their Millions, Battle Foreign Competition, and Still Can't Get a Date.
Most recently, Cringely is the host and writer of the hit PBS-TV miniseries "Electric Money."

If We're in Trouble

Robert X. Cringely (

See all Topics

Labels: ,

<Doug Klippert@ 3:50 AM

Comments: Post a Comment

  Saturday, November 22, 2008 – Permalink –


From one presentation to another

Most of you would know that you can insert slides from another presentation by using the Slides from files menu option in the Insert menu.
This is another (harder) way to do the same.

Open the presentations you want to copy/move slides to and from.
Click Slide Sorter on the View menu. On the Window menu, click Arrange All to display both presentations.

Click the slide you want to move, and drag it to the other presentation. When you drag and drop slides between presentations or from PowerPoint to other apps, Windows moves the slides instead of copying them. To keep the slides in the original presentation as well, press Ctrl while dragging and dropping.

To select multiple consecutive slides, click on the first one, then click on the last one while pressing the Shift key on the keyboard, and all slides between the first and the last will appear highlighted.

Note: To select more than one noncontiguous slide, press Ctrl while you click.

Borrowing an Existing Slide from Another Presentation

Colgate University:
Inserting Slides from Another PowerPoint Presentation

For 2007, see the bottom of the "New Slide" menu on the Home tab:

See all Topics

Labels: , ,

<Doug Klippert@ 2:29 AM

Comments: Post a Comment

  Friday, October 17, 2008 – Permalink –

PowerPoint Magic

Tutorials and downloads

Glenna Raye Shaw is the PowerPoint Magician.

Here are some of the files that can be downloaded from her site:

PowerPak for PowerPoint Demo
the shareware version of PowerPak, an innovative collection of PowerPoint lesson and game templates.

PowerPak for PowerPoint Sampler
a larger file, but includes a fun custom show as well as the shareware.

Control the Heat Mouse Over Template (ppt file)
a PowerPoint template with a thermometer which can raise the temperature by moving the mouse over it.

Time Machine Mouse Over Template
ia PowerPoint template with a clock that can be moved forward and backward in time by moving the mouse over it.

Shadow Techniques
shows some fun techniques with shadows in PowerPoint.

Origins of PowerPoint
the illustrated version of Austin Meyer's irreverent story.

Mouse Over Magic
shows stupid mouse tricks.

music to go with the stupid mouse tricks.

Downloads and Resources

See all Topics

Labels: , , ,

<Doug Klippert@ 3:04 AM

Comments: Post a Comment

  Sunday, October 05, 2008 – Permalink –

Good Dog, Bad Dog

Which side are you on? is an online magazine.

"Boxes and Arrows is the definitive source for the complex task of bringing architecture and design to the digital landscape. There are various titles and professions associated with this undertaking — information architecture, information design, interaction design, interface design"

Recently they published an critique of PowerPoint starting with this bulleted (naturally) list of events:

  • Seth Godin writing a self-published how-to article called "Really Bad PowerPoint"?
  • Scott McNealy of Sun Microsystems banning its use?
  • Peter Norvig parodying PowerPoint with the Gettysburg Address (or is it vice versa)?
  • The New Yorker profiling a working mother who uses PowerPoint to "pitch" cleanliness to her two kids?
  • Fortune Magazine calling it an "epidemic that threatens the cerebrums of business more than bovine spongiform encephalopathy"?
  • Visualization guru Edward Tufte practically having fits?
  • Leslie Harpold and Michael Sippey duking it out to create attractive presentations?

Understanding PowerPoint
by Dan Brown

See all Topics


<Doug Klippert@ 3:19 AM

Comments: Post a Comment

  Friday, September 12, 2008 – Permalink –

Create Your Own Screensaver

Choose your own images

Windows has a feature that allows you to create a screensaver from images saved in a folder.
You can use pictures you already have or use a PowerPoint slide show.

  1. Open the PowerPoint presentation. If you want to save a specific slide, select it in Normal view.
  2. On the File menu, click Save As.
  3. Select an empty folder or create a new empty folder in which to save your presentation or slide.
  4. In the Save as type box, click Device Independent Bitmap, and then click Save. You can keep the original presentation file name or create a new name.
  5. Click Every Slide or Current Slide Only, and then click OK.
  6. Your presentation or slide is saved to the folder that you selected. After you close your PowerPoint presentation, you will use Windows XP to open the presentation or slide as a screen saver.
    (Animations that you may have added to the original presentation will not play when you create the screen saver. )
  7. Close your presentation.

  1. Click Start, click Control Panel, and then click Display, or right-click an empty part of the desktop and choose Properties.
  2. On the Screen Saver tab, click My Pictures Slideshow (Photos in Vista).
  3. Under Screen saver, click Settings.
  4. Under How often should pictures change?, set the slider at the interval you want between pictures, or, if you are making a single slide a screen saver, move the slider to Less (three minutes) to avoid a distracting flicker on the screen during the transitions.
  5. Under Use pictures in this folder, browse to the folder in which you saved the presentation or slide.
  6. If you saved a single slide, clear the Use transition effects between pictures and Allow scrolling through pictures with the keyboard check boxes.
    (screen saver transition effects in this screen saver option are predesigned and do not include the transitions that you set when you created the presentation.)
  7. Click OK.

To preview your new screen saver, on the Screen Saver tab, click Preview

Create a screen saver from slides

See all Topics

Labels: , , ,

<Doug Klippert@ 2:32 AM

Comments: Post a Comment

  Tuesday, August 12, 2008 – Permalink –

Stop Online Help

Use local Help

When Office 2003 first came out, one of the new features was that the help files were "live."

Rather than using stale information installed years before, the application connected with Redmond for the newest and best solutions.

This can be a problem depending on how you connect to the Internet. If you're using a dial up service, or speeds slow to a crawl. Here is a way to use local information.

  1. Bring up the Help Task Pane (The F1 key will do this.)

  2. At the bottom of the "See also" box there is a hyperlink: "Office Online Settings"

  3. Click this link; you will get the Service Options dialog box

  4. Uncheck the option: "Search online content when connected"

Office will now use the help files on the local hard drive. It is much faster!
(Editing will affect all Office applications)

In office 2007, left click on the "Connected to Office Online" and choose local

If you need to disable its use through a Group Policy, or in the Registry, see:

Microsoft Support:
How to disable Microsoft Office Online featured links in Office

Be aware that if you do turn it off, you might miss some of the Office online feature, like tutorials and downloads.

Office Online: Get More Out of the Microsoft Office System

See all Topics


<Doug Klippert@ 4:02 AM

Comments: Post a Comment

  Sunday, June 08, 2008 – Permalink –

Live Notes Slide

Keep a record

How to create a "Live Notes" page in your presentation

"Frequently there is a need to capture information in a PowerPoint presentation. For example, when making a presentation before an audience, there might be a need to capture comments and questions as the presentation proceeds. You might also have a need to capture answers to a quiz or survey, or to record game responses.

You can download a small (12KB) presentation by clicking on that demonstrates the method. Unzip the file (notetaker.pps) and click on it to see it in Slide Show mode.

Please note that this method requires the use of an Active-X control and therefore only works when run from PowerPoint. It will not work in the Viewer."

It does work in 2007.

See more tutorials and PowerPoint downloads at Sonia Coleman's web site, Digital Studio.

See all Topics

Labels: , , ,

<Doug Klippert@ 7:01 AM

Comments: Post a Comment

  Tuesday, May 20, 2008 – Permalink –


A contrary opinion

Is there anyone who has not seen a PowerPoint presentation?
In class, in business, at seminars, at any gathering of two or more people the blue screen of PowerPoint will appear.

Edward Tufte has written a number of books, including:

Beautiful Evidence,
Visual Explanations,
Envisioning Information,
The Visual Display of Quantitative Information,
Data Analysis for Politics and Policy.

He is Professor Emeritus at Yale University, where he taught courses in statistical evidence, information design, and interface design.

If you are ever within 300 miles of a city presenting Tufte's one day course: "Presenting Data and Information", GO!

Tufte has written that:

PowerPoint Is Evil
Power Corrupts.
PowerPoint Corrupts Absolutely

"Particularly disturbing is the adoption of the PowerPoint cognitive style in our schools. Rather than learning to write a report using sentences, children are being taught how to formulate client pitches and infomercials.

Elementary school PowerPoint exercises (as seen in teacher guides and in student work posted on the Internet) typically consist of 10 to 20 words and a piece of clip art on each slide in a presentation of three to six slides -a total of perhaps 80 words (15 seconds of silent reading) for a week of work.

Students would be better off if the schools simply closed down on those days and everyone went to the Exploratorium or wrote an illustrated essay explaining something. "

Yea, but....

Hi Doug -

I agree, Tufte is a smart man, and people should go see his talk. I saw him last year in Boston, and the price of admission included three of his books.

He risks throwing the baby out with the bathwater. Sure, using many of the defaults in PowerPoint (or Excel or Word) will produce a less effective document. It is up to the user to adjust his/her use of such tools to avoid the narrow-mindedness that indiscriminate use of the tools can impart.

PowerPoint's a decent tool, one I use frequently in conjunction with Excel and Word in the solutions I create. I didn't know you'd written a PowerPoint book. It looks like it's geared toward UI use of Ppt. Do you know of any sources dealing with programming of PowerPoint?

- Jon
Jon Peltier, Microsoft Excel MVP
Peltier Technical Services

I've seen Tufte twice.
I think he serves a purpose by exposing a viewpoint far to one side, so that others can say "I wouldn't go that far, but ..."
There's not much on PP VBA.

There are some references on
and Shyam Pillai's site.

See all Topics

Labels: ,

<Doug Klippert@ 6:34 AM

Comments: Post a Comment

  Tuesday, May 13, 2008 – Permalink –

Embed a Show

Stick it in Word

You might like to distribute a short PowerPoint slide show, and include some extra material.

Open Word and PowerPoint.

Arrange the windows so that both applications can be seen.
(Right-click an empty area of the Task bar and choose "Tile Windows Vertically."

Type your introductory text in the Word document.

Switch to PowerPoint and open the PowerPoint file.

In Slide Sorter View, hold down the Ctrl key and select the slides you want to include.

Drag the selected group of slides onto the Word document.

You will only see the first slide in the document, but if you double-click on the image, the PowerPoint show will run.

It will also work in Excel.

(This, of course assumes that the target machine has PowerPoint or PowerPoint Viewer installed)

See all Topics

Labels: , ,

<Doug Klippert@ 6:20 AM

Comments: Post a Comment

  Monday, April 14, 2008 – Permalink –

Click to Trigger

Make it so

A trigger is an object on your PowerPoint slide - a picture, a shape, a button, or even a paragraph or text box. When you click on it an action is initiated. The action might be a sound, a movie, an animation, or text becoming visible on the slide.

Microsoft Office Online has a tutorial:
Use triggers to create an interactive slide show in PowerPoint

"Here's a Power User column for teachers. Want to involve your students more in a presentation? Set up "triggers" for them to click as they go through the show. Triggers (related to animations) let you add surprise to your slides while inviting your viewer to take part and have fun."
Trigger Animations

All 'Bout Computers:
Trigger Happy Animations in PowerPoint

See all Topics

Labels: , , ,

<Doug Klippert@ 6:26 AM

Comments: Post a Comment

  Thursday, April 03, 2008 – Permalink –

News Groups

We're all in this together

PowerPoint Newsgroup:
Discussions in PowerPoint General Questions
Lounge - PowerPoint board
Office Questions
Office Experts - PowerPoint
How do I join the PowerPoint newsgroup?

Presentation Helper

See all Topics

Labels: ,

<Doug Klippert@ 6:59 AM

Comments: Post a Comment

  Saturday, March 22, 2008 – Permalink –

Default Save

Choose your own location

When you choose to save most Office files, the Save dialog box defaults to the Documents or My Documents folder.

(The following directions work in 2007, but you need to click on the Office button in the upper left corner of the Window)

you can change the default location by going to Tools>Options. On the "File Locations" tab you can modify the storage location.

Tools>Options. On the "General" tab change the default location.

uses Tools>Options and the "Save" tab.

Tools>Options and the "General" tab for Databases and Projects

Tools>Options "General".

will make you take an underground tour into the Registry to change the location to save e-mail attachments.

FrontPage/Expression Web
appears to require the same sort of spelunking.

Change the folder where e-mail messages and attachments are saved

D.C. Everest school district Weston, WI:
Office Default Paths

If you don't want to change the default, but would like to be able to quickly go to an alternate site, open the Save or Save Attachment dialog box. On the left side of the box is the Places Navigation bar. If you click the Desktop icon, that location will be used to save the file.

You can add spots to the bar. Browse to the specific folder. Highlight the folder and click the down arrow beside the Tools option. Select "Add to My Places."

The file or e-mail attachment can then be saved where you want.

See all Topics

Labels: ,

<Doug Klippert@ 7:47 AM

Comments: Post a Comment

  Thursday, February 28, 2008 – Permalink –

PP7 fixes PP3

Repair PowerPoint 2003 charts

"Consider the following scenario:
  • You apply a design theme to a presentation in Microsoft Office PowerPoint 2007.
  • You insert an embedded Microsoft Office Excel chart object into a slide in the presentation.
  • You save the presentation in the PowerPoint 97-2003 Presentation (*.ppt) format.

In this scenario, when you open the presentation in Microsoft Office PowerPoint 2003 and then edit the chart, the theme information that is applied to the chart is lost. Instead, the default Microsoft Office color theme is applied to the embedded Excel chart object. Additionally, the text in the chart changes, and the chart shrinks.

Note This problem also occurs if you create a .doc file by using Microsoft Office Word 2007. Then, when you edit the chart object in Microsoft Office Word 2003, you experience these symptoms."

PowerPoint 2007 and Word 2007 use Excel to insert charts.

When the file is saved in 97-2003 format, you lose that feature.

According to MS,
"To work around this problem, use one of the following methods:
  • Do not edit the chart in PowerPoint 2003.
  • If you edit the chart in PowerPoint 2003, remove the chart. Then, use PowerPoint 2007 to reinsert the chart."

Knowledgebase 945002

See all Topics

Labels: ,

<Doug Klippert@ 6:58 AM

Comments: Post a Comment

  Thursday, January 24, 2008 – Permalink –

Slideshow Accessibility

Hearing and vision enhanced

Dave Paradi has an article about how to design PowerPoint shows for those with limited hearing or vision.

With PowerPoint presentations becoming more of a standard way to communicate information of all types, we need to keep in mind that our first responsibility is to our audience. We need to use the ideas above to make sure that we make our presentation accessible for everyone.

Making Accessible Slides

See all Topics

Labels: , ,

<Doug Klippert@ 6:56 AM

Comments: Post a Comment

  Friday, January 04, 2008 – Permalink –

PowerPoint Pundits

Connect with other PowerPoint users

Microsoft has put together a list of locations, forums, blogs, etc. that cover PowerPoint.

You'll probably find that your question has been answered at one of these spots.

See all Topics

Labels: , ,

<Doug Klippert@ 7:42 AM

Comments: Post a Comment

  Saturday, December 29, 2007 – Permalink –


Portable PowerPoint

If you have to show your presentation on a machine that does not have PowerPoint installed, you can use " Package for CD. "

Before 2003 it was named "Pack and Go."

Go to File> Package for CD ...
The Dialog box will walk you through the process and offer to include the PowerPoint Viewer.

PowerPoint Viewer

The problem with the earlier versions of PowerPoint, through 2002, was that the viewer only handled the features available in PowerPoint 97.

The PowerPoint 2003 Viewer lets you view full-featured presentations created in PowerPoint 97 and later versions.

Here is the download location for the PowerPoint 2003 Viewer:

Microsoft 2003 PowerPoint Viewer

Here's the PowerPoint 2007 viewer:
PP 2007 Viewer

What happened to Pack and Go?

How to package and copy a presentation to a CD in PowerPoint 2003

Leave a good impression; distribute a business presentation on CD

"Want to truly impress your customers with a multimedia presentation about your business? You can easily make your Microsoft Office PowerPoint 2003 presentations more portable by burning them onto a CD. By including the new free PowerPoint 2003 presentation viewer on the CD, presentations can be distributed to and viewed by audiences who do not use Microsoft Office."

PP Tools:
Downloads and descriptions for other versions

See all Topics

Labels: ,

<Doug Klippert@ 8:41 AM

Comments: Post a Comment

  Saturday, November 17, 2007 – Permalink –

Move the Show

Portable hints

A speaker can be called upon to present programs almost anywhere. Every site is unique and has its own problems. Your show may, also, have to be sent out on its own.

Here are some suggestions that may help on the road:

Distributing PPTs - Pitfalls, Panics & Pleasures
By Steve Rindsberg

There are several potential problem areas:

  • Recipients who don't have PowerPoint
  • PowerPoint version compatibility
  • Links - to images, sounds, movies and OLE content (graphs, charts, spreadsheets, Word pages etc.)
  • Sound and movie compatibility
  • Fonts
  • Timing/Synchronization
  • VBA code and Controls
  • Recipients using assistive technology

See all Topics

Labels: ,

<Doug Klippert@ 6:10 AM

Comments: Post a Comment

  Wednesday, November 14, 2007 – Permalink –

Word to PP

Send outline to PowerPoint

That old 2003 version allowed you to send a Word file to PowerPoint and have it create a slide show.

After styling with Heading 1, 2, etc, go toFile > Send To > Microsoft Office PowerPoint.

2007 is a little different (duh!)

For Microsoft Office 2007

Word 2007 doesn't allow you to publish to PowerPoint 2007 by default.
Here's the solution:

After you are done in Word 2007, save it as a Word document.

Now open PowerPoint 2007.

Click on the Office Button at the top left hand corner.

Click Open.

Under Files of type, select All Outlines.

Now select the Word document and click Open.


In Word 2007, right click on the ribbon.

Select Customize Quick Access Toolbar.

Under "Choose commands from:", select Commands not in the ribbon.

Look for "Send to Microsoft Office PowerPoint".

Click OK.

The command will then be added onto the Quick Access Toolbar (QAT).

Word to PowerPoint

See all Topics

Labels: , ,

<Doug Klippert@ 5:24 AM

Comments: Post a Comment

  Tuesday, November 06, 2007 – Permalink –

Google Shows

Presentation alternative

Google Docs now has a presentation element.

You can create documents, spreadsheets and presentations online.

They're a bit restricted and simplexat this point, but you can also import files and convert them for sharing or publication.

Google Docs

Review of Google presentation

See all Topics

Labels: ,

<Doug Klippert@ 5:10 AM

Comments: Post a Comment

  Monday, October 29, 2007 – Permalink –

Handy Master View

It's mouse and keyboard quick!

With PowerPoint 2007, View>Presentation Views>Slide Master will take you to the Slide Master View. The same location shows Handout and Notes Masters.

A shortcut involves using the Shift key.

"At the bottom left hand corner of PowerPoint (bottom right for PowerPoint 2007), you will see 3 mini buttons. They are: Normal View, Slide Sorter View, and Slide Show. Now here's a quick trick:

When you hover over these 3 mini buttons, hold down the Shift key. The mini buttons will now become Slide Master view, Handout Master view, and Set Up Show respectively."

The Setup Show is on the Slide Show tab in the Setup group. The Shift key is a cooler way to bring it up quickly.

The Art of PowerPoint-ing

Thanks to Lucy, an MOS Master Instructor from Australia;

See all Topics

Labels: , , ,

<Doug Klippert@ 6:57 AM

Comments: Post a Comment

  Saturday, October 20, 2007 – Permalink –

Acrobat PowerPoint

Convert PP to Acrobat

First, be aware that this is not for everyone. You may not have a need to do this, and/or may not want to shell out more software money.
This requires Adobe Acrobat Pro, which runs about $449 retail.
(See: PowerPoint Viewer)

How to Create Slide Shows and Self-running Kiosks in Acrobat

"First, make sure you're using the right Acrobat software. With Acrobat Standard, you can add sound to documents but you can't import video clips. To create documents containing both video and sound, you'll need to use Acrobat Professional, which contains all the tools necessary for integrating media in PDF documents.

Acrobat is not a presentation-authoring program, so you'll need to use an application like PowerPoint to create your presentation. Some people use page-layout software to create presentations, but for animated effects, PowerPoint is the easiest tool for adding motion to both text and objects.

Add your desired animation and motion effects in PowerPoint before exporting to PDF. The visuals you create in PowerPoint display in an Acrobat viewer after PDF creation as long as you follow a few rules."

PlanetPDF offers other Acrobat tricks.

There is also:
Acrobat Reader Slideshow.pdf

See all Topics

Labels: , ,

<Doug Klippert@ 6:24 AM

Comments: Post a Comment

  Wednesday, September 26, 2007 – Permalink –

Send Your Template to MS

Geek fame

According to the Inside Office Blog, over 1 million people have downloaded free templates from Microsoft.

"You probably have a document you use over and over again, something you created to solve a particular problem. You may even find yourself occasionally sending the document to others in e-mail because it's so useful. Now you can share your clever solution with everyone who uses the 2007 Microsoft Office system!

People like you all over the world are allowing others to download and use their document templates on Office Online. Some of these templates have tens of thousands of downloads. They were submitted by people who either wanted to help others or show their great solutions. You can, too.

Upload your template

See all Topics

Labels: ,

<Doug Klippert@ 7:14 AM

Comments: Post a Comment

  Friday, September 14, 2007 – Permalink –

Annoying Hypertext Warning

How to disable hyperlink warning messages in 2007 Office programs

When you include links in PowerPoint, or other '07 applications, you may get this admonition:
Opening "path/filename".
Hyperlinks can be harmful to your computer and data. To protect your computer, click only those hyperlinks from trusted sources.
Do you want to continue?

To disable the hyperlink warnings in 2007 Office programs when an http:// address or an ftp:// address is used, you must create a new registry subkey.

To do this, follow these steps:

  1. Click Start, and then click Run.

  2. In the Open dialog box, type regedit, and then click OK.

  3. In Registry Editor, locate one of the following registry subkeys:


    Note You only have to modify one of these registry subkeys. You do not have to modify both of them.

  4. Click the registry subkey, point to New on the Edit menu, and then click Key.

  5. Type Security, and then press ENTER to name the key.

  6. On the Edit menu, point to New, and then click DWORD Value.

  7. Type DisableHyperlinkWarning, and then press ENTER to name the entry.

  8. In the right pane, right-click DisableHyperlinkWarning, and then click Modify.

  9. In the Edit DWORD Value dialog box, click Decimal, and then type 1 under Value data.

    Note A value of 0 enables the hyperlink warning message. A value of 1 disables the hyperlink warning message.

  10. Click OK.

  11. Exit Registry Editor.

How to disable hyperlink warning messages

Security warning message

See all Topics

Labels: , ,

<Doug Klippert@ 6:17 AM

Comments: Post a Comment

  Wednesday, July 25, 2007 – Permalink –

Make PowerPoint HTML Sing

Web sounds

"The situation usually is that someone has spent the time to create a wonderful slide show with music set to start on the first slide and run throughout the entire presentation.

Unfortunately, when the presentation is saved as HTML, and it is tested, the music plays only on the first slide.

This article will not only explain what to do, it will also give you exact HTML code and tell you where to put it in the file. "

A Sound Solution: Playing Music on HTML Presentations

Michael Koerner (MS PPT MVP) has a sample PowerPoint to HTML.

See all Topics

Labels: , ,

<Doug Klippert@ 7:38 AM

Comments: Post a Comment

  Monday, July 16, 2007 – Permalink –

Why PP 2007

There must be reasons

Here are a few:

  • Create powerful, dynamic SmartArt diagrams.

  • Easily reuse content with Office PowerPoint 2007 Slide Libraries.

  • Dramatically modify shapes, text, and graphics with new SmartArt graphics tools and effects.

  • Add more security to your PowerPoint presentations.

  • Reduce your document sizes and improve file recovery at the same time.

Microsoft Office PowerPoint 2007 top 10 benefits

See all Topics


<Doug Klippert@ 7:00 AM

Comments: Post a Comment

  Saturday, July 07, 2007 – Permalink –

Countdown Slide


It can be useful to let your audience know when the show is going to begin. Here's a description about how to do it:

Create Countdown Slide Without VBA
(There is also a sample PowerPoint file with all the hard work done for you!)

The site also has a way to do it with VBA:
Simulate a countdown timer using Sleep API has a tutorial:
Countdown Timer offers a free download:
PowerPoint Timer add-in
The add-in provides a variety of capabilities missing from PowerPoint itself. During a slideshow, it can:

  • Show the current time
  • Show the elapsed time of the presentation
  • Count down the time remaining for the presentation.
  • Optionally, it includes the ability to terminate the presentation at the end of a separately configurable grace period!

Also a tutorial on auto scheduling a PowerPoint show

Countdown with sound

See all Topics

Labels: , , , ,

<Doug Klippert@ 8:12 AM

Comments: Post a Comment

  Friday, July 06, 2007 – Permalink –

MS RSS Feeds

Eavesdrop on the experts

RSS feeds can give you a flow of new information.

Microsoft knows the value of these web casts and provides a list of links from Access to SharePoint Server:

RSS Feeds on Microsoft Office

See all Topics

Labels: ,

<Doug Klippert@ 7:25 AM

Comments: Post a Comment

  Thursday, June 21, 2007 – Permalink –

Fuzzy Preview

Fix the resolution

If the preview image is not clear, this Knowledgebase article may help:

Because of changes in how the preview image is saved in Microsoft Office PowerPoint 2007, in Microsoft Office PowerPoint 2003, and in Microsoft PowerPoint 2002, the preview image File Open dialog box is more difficult to read than in PowerPoint 2000 and earlier versions.

In PowerPoint 2007
  1. Click Start, click Run, type regedit, and then click OK.

  2. Locate and then click the following key in the registry:


  3. On the Edit menu, point to New, and then click DWORD value.

  4. Type Preview Picture Precision, and then press ENTER.

  5. On the Edit menu, click Modify.

  6. Click Decimal in the Base area.

  7. Type 320, and then click OK.

  8. Exit Registry Editor.
Preview image is fuzzy

See all Topics


<Doug Klippert@ 6:59 AM

Comments: Post a Comment

  Monday, May 28, 2007 – Permalink –

Presentation Review

Suggestions included

... (the) CEO of Whole Foods Market, John Mackey, gave a presentation called "Past, Present, and Future of Food" for an audience of 2000 in Berkeley, California.

... (he) was there to make a presentation and have a conversation that would . . . (show) a skeptical Berkeley audience that his large company still has the credibility to lead the food movement into the future.

. . .(the) 45-minute talk "aided" by 67 text-filled slides followed by an on-stage conversation

. . . Most people felt that the evening generally was successful given Mackey's sincerity, honesty, and general likeability, but John Mackey's "multimedia presentation" as it was billed, could have been so much more.

. . . (the) presentation in Berkeley is a wonderful example of a presentation by an intelligent, personable, and passionate leader that easily could have been insanely great but was not. "[He] raced through the slides like a Ph.D. student presenting his dissertation," said the UC Berkeley reporter in the audience.

. . . it's a shame the presentation itself was not better planned and delivered given the importance of the topic and the profile of the speaker. Frankly, when you're trying to change the world, there is no excuse for being dull.
  • It's a story. This topic screams "Story" yet there was no story that I could follow.
    There were bits and pieces (some of it interesting) and way too much history and data-without-purpose.

  • Make it shorter. Cut the presentation part of the evening to 20-25 minutes and spend more time discussing on stage with the host, taking questions from the audience, etc.

  • Make it visual. There are no boring topics, but this topic is especially interesting and provocative.

Signal vs. Noise

See all Topics

Labels: , ,

<Doug Klippert@ 7:00 AM

Comments: Post a Comment

  Sunday, May 20, 2007 – Permalink –

Secret Slide Numbers

PPT does not forget

"PowerPoint numbers slides in several ways and it pays to know the difference.

When you create a new slide, it gets a unique SlideID, a unique number that's read-only… you can't change it manually or programmatically. Reordering the slides won't cause it to change. Once a slide is created, it keeps the same SlideID forever.

SlideIndex is the ordinal number of the slide in the presentation as it's currently arranged. Move a slide around in slide sorter and its SlideIndex changes to reflect its new position in the show."

Slide number, SlideID, SlideIndex and all that jazz

From the MS Knowledgebase:
Sample Code to Print Slide Numbers for a Custom Show

"Microsoft PowerPoint has the ability to create custom slide shows, which are subsets of existing slides within your presentation. When you print a custom show, PowerPoint prints the page number defined for that slide. For example, if you print a custom show named My Show that consists of slides 2, 8, and 13 of your presentation, the numbers 2, 8, and 13 appear on the printed output.

This article provides a sample Microsoft Visual Basic for Applications macro that prints out a specified custom show and numbers the pages consecutively, beginning with the number 1."

Working with Slide Objects

Microsoft PowerPoint Objects

See all Topics

Labels: ,

<Doug Klippert@ 7:39 AM

Comments: Post a Comment

  Sunday, May 13, 2007 – Permalink –

Classroom Ideas

Ideas and tutorials

If you're looking for student projects and tutorials involving PowerPoint and more, look here:

PowerPoint - Creating Classroom Presentations

More information is located at:

  • a search engine for educational Web sites only, a place where educators can find information without searching the entire Internet;
  • original content, including lesson plans, practical information for educators, information on how to integrate technology in the classroom, and articles written by education experts;
  • site reviews;
  • daily features and columns;
  • teacher and principal profiles;
  • Wire Side Chats with the important names in education;
  • employment listings.

See all Topics

Labels: , ,

<Doug Klippert@ 7:02 AM

Comments: Post a Comment

  Sunday, April 08, 2007 – Permalink –

Presentation Tips


Unique Presentation Solutions
(See the list of articles under "Creative Techniques" .)

Terberg Design specializes in creating unique presentations. Here is an interview with Julie Terberg from

PowerPoint Personality

See all Topics

Labels: , ,

<Doug Klippert@ 6:41 AM

Comments: Post a Comment

  Thursday, March 29, 2007 – Permalink –

System Information

More than you wanted to know

You can check which version of the Microsoft Office program is installed on your computer, and you can determine the product ID number of your copy of the program. You can also get information about your computer.

In Office 2007, using Access, Excel, PowerPoint, or Word:
  1. Click the Microsoft Office Button, and then

  2. Cick Access Options, Excel Options, PowerPoint Options, or Word Options.

  3. Click Resources

  4. About Program Name, click About.
    Note Program Name is the name of the program you are in, for example, About Microsoft Office Word 2007.

  5. To see information about your computer, in the About Program Name dialog box, click System Info.

In Word it's easier, just hit Ctrl + Alt + F1.

See all Topics


<Doug Klippert@ 7:27 AM

Comments: Post a Comment