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  Wednesday, February 24, 2010 – Permalink –

One-Slide Timer

Easy tip

You can use this before a show, or when you take a break.

PowerPoint: A Codeless One-Slide Timer

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<Doug Klippert@ 3:36 AM

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  Monday, February 15, 2010 – Permalink –

Performance and Exhibition


PowerPoint can be one element, but there are other considerations when delivering information.
  • Presentation
  • Creation
  • Delivery
  • Venue
  • Technology
  • Products

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<Doug Klippert@ 3:26 AM

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  Saturday, January 30, 2010 – Permalink –

Classroom PP

A few tips

Here is a tutorial on ways to use PowerPoint in the classroom.
They also talk about how to use the 2007-2010 ribbon.

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<Doug Klippert@ 3:47 AM

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  Saturday, January 23, 2010 – Permalink –

Presentation Help

Start with the end in mind

"Before you even open up PowerPoint, sit down and really think about the day of your presentation. What is the real purpose of your talk? Why is it that you were ask to speak? What does the audience expect? In your opinion, what are the most important parts of your topic for the audience to take away from your, say, 50-minute presentation?

Remember, even if you've been asked to share information, rarely is the mere transfer of information a satisfactory objective from the point of view of the audience. After all, the audience could always just read your book (or article, handout, etc.) if information transfer were the only purpose of the meeting, seminar, or formal presentation."

Garr Reynolds has more tips on presentations, delivery, and slide design:

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<Doug Klippert@ 3:50 AM

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  Saturday, January 16, 2010 – Permalink –

Slideshow Flash


"ANVSOFT Flash Slide Show Maker is a Flash album creator that will help you build animated photo slideshows with SWF file as the output format."

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<Doug Klippert@ 3:32 AM

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  Friday, January 08, 2010 – Permalink –

PPT 2010

PowerPoint 2-10

Here's a preview of what PPT2010 can do with animation and presentation.

MSDN PowerPoint Blog

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<Doug Klippert@ 3:03 AM

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  Saturday, December 05, 2009 – Permalink –

Answer Before the Show

As helpful as No-Doz (almost)

Here are some question to answer before that presentation.
Your audience, probably, does want to be informed not put to sleep.
  • Is this slide for me or for my audience?

  • Will it really help them better understand my message or just serve as a distraction?

  • How can I remember what I'm going to say without putting the entire text on the slide?

  • What can I do to simplify the slide so that only essential information is displayed?

  • What do I really need to do at this point in the presentation to engage the audience and enhance my message?

  • Is a visual the best way to convey the information or could a story do a better job?

  • Using ideas like this, your talk will be much stronger and your audience will be engaged and awake.
From The Boston Herald See all Topics


<Doug Klippert@ 3:59 AM

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  Tuesday, November 10, 2009 – Permalink –

Movie Mechanics

How to make it work

Here are four ways to do it:

Method 1:

Insert a movie from a file
To insert a movie into a PowerPoint presentation, use the Movie from File option on the Insert menu. If the presentation is located anywhere in the file path at which the movie file is located, PowerPoint stores the movie file as a relative path in the presentation. If the presentation is not located at the path at which the movie file is stored, PowerPoint stores the movie file as an absolute path in the presentation

Method 2:

Insert a movie file as an object
When you insert a movie as an object, PowerPoint is not involved in the process. The process occurs in Microsoft Windows Media Player. Windows Media Player has a set of APIs that PowerPoint 2003 uses primarily for movie playback. Windows Media Player keeps its own set of codecs. And, it uses the Windows registry file types to determine which format and codec to use. Windows Media Player looks for a codec signature in the file and then matches the codec that it finds. If Windows Media Player cannot find an appropriate codec, it searches the Web for a valid codec.

Method 3:

Use the Wmp.ppa add-in
By default, when you use the Wmp.ppa add-in to insert a movie file into a PowerPoint presentation, PowerPoint stores the movie file as an absolute path in the presentation. If the movie file is not in the absolute path, the movie does not play. The add-in also contains an option that you can use to copy the movie file into the same folder as the presentation. When you use this option, PowerPoint stores the movie file as a relative path in the presentation. When you play the movie file in the presentation, PowerPoint looks for the presentation in the folder that is defined when the presentation is created. If the movie file is not in that folder, the movie will not play.

We do not recommend that you use this add-in if you are using PowerPoint 2003. PowerPoint 2003 uses Windows Media Player to play most movies.

Method 4:

Insert the movie as a package
You can insert a movie file as a package in a PowerPoint presentation. To do this, follow these steps:

1. On the Insert menu, click Object.
2. Click Create new, and then click Package under Object type.

When you insert a movie as a package in a PowerPoint presentation, the movie file is kept inside a package that is embedded in the presentation. If you move the presentation to another location, the package is also moved to this location.

You'll find all the details at:
Insert a Movie in PowerPoint

PP 2007+

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<Doug Klippert@ 3:14 AM

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  Saturday, October 03, 2009 – Permalink –

Clean Up Your Presentation

Design suggestions

Julie Terberg is a contributing editor for Presentations Magazine.
There are a number of PDF copies of her columns, plus PowerPoint shows that can be downloaded at

Some topics discussed include PNG format, exploring print options, animation tools, and bringing a company logo to life.

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<Doug Klippert@ 3:32 AM

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  Sunday, August 30, 2009 – Permalink –

Start Up Looping

Go round the circle

The presentation doesn’t start for a few minutes or, maybe, a half an hour. As the audience wanders into the room, you can entertain them.

Set up a continuous loop show that will run without any intervention. You can show photos of the product or interesting small facts.

Display background information that you won’t have time to cover in your presentation.

Laura Bergells has a pod cast at:
Loop - What's the Scoop

Moore Anderson gives you the details at,
Create and Run an Opening Loop

Awesome backgrounds has a tutorial on how to loop part of your show:
PowerPoint Looping

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<Doug Klippert@ 3:37 AM

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  Sunday, August 23, 2009 – Permalink –

Custom Shows

Different Shows, Different Folks

All About Custom Shows

"Custom shows is all about creating a presentation within a presentation. Instead of creating multiple PowerPoint files, nearly identical presentations for different audiences, you can group together and name the slides that differ and then jump to these slides during your presentation. The slides in the show can be re-ordered to appear in a customized sequence.

For example - you might want to give a presentation to two groups that work at two different locations. The slide show includes slides 1 through 15, which are identical for both groups, and two custom shows, each specific to one of the locations. You can show the first 15 slides to both groups and then jump to a custom show named 'location 1' for the first group and to a custom show named 'location 2' for the second group."

Office Tips is an MVP site by Shyam Pillai.

Here are a couple more references:

Creating and Presenting Custom Shows in PowerPoint XP from

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<Doug Klippert@ 3:43 AM

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  Monday, July 27, 2009 – Permalink –

And the Audience Slept on

Are you the only one awake?

When you prepared your talk you were sure that everyone would be excited to hear it.

"I sat in the back of the classroom, observing and taking careful notes as usual. The class had started at one o'clock. The student sitting in front of me took copious notes until 1:20. Then he just nodded off. The student sat motionless, with eyes shut for about a minute and a half, pen still poised. Then he awoke, and continued his rapid note-taking as if he hadn't missed a beat."

Perhaps you need more than PPT slides and a hoary joke.

"Adult learners can keep tuned in to a lecture for no more than 15 to 20 minutes at a time, and this at the beginning of the class. . .
As the lecture proceeded attention spans became shorter and often fell to three or four minutes towards the end of a standard lecture."

Both of these studies note the severe lapse of attention 15 to 20 minutes into a lecture. Given that students have an attention span of around 15 to 20 minutes and that university classes are scheduled for around 50 or 75 minutes, instructors must do something to control their students' attention. We recommend building a "change-up" into your class to restart the attention clock.

Joan Middendorf and Alan Kalish
Teaching Resources Center
Indiana University

The National Teaching & Learning Forum:
The "Change-Up" in Lectures

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<Doug Klippert@ 3:23 AM

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  Monday, July 13, 2009 – Permalink –

Simple Shows

In brevity is success

Blogger/entrepreneur Guy Kawasaki is in league with the minimalist branch of the PowerPoint society.

Tired of sitting through mind and body numbing presentations by people more interested in technique than content, he is evangelizing the 10/20/30 Rule of PowerPoint.

"A PowerPoint presentation should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points."

If "thirty points," is too dogmatic, the I offer you an algorithm: find out the age of the oldest person in your audience and divide it by two. That's your optimal font size.

10/20/30 Rule

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<Doug Klippert@ 6:29 AM

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  Monday, June 22, 2009 – Permalink –

Presentation Prep

Review before you're reviewed

Things to keep in mind as you prepare your presentation.

From Scott Hanselman's blog:

  • Speak their Language (Know the Audience)

  • Be Utterly Prepared (No excuses)


  • System Setup (Be unique, but don't be nuts)

  • Speaking (Um ...)

  • Accessibility (Two words: Font Size, and this means YOU!)

  • Demos and Tools

You'll find the full suggestions here: Tips for a Successful MSFT Presentation See all Topics

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<Doug Klippert@ 3:22 AM

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  Saturday, June 06, 2009 – Permalink –

PowerPoint Accesability

Make it easy for everyone

When a PowerPoint show is converted to a web presentation, it is not compatible with a screen reader.

Here are some suggestions that will help make your show more available.
"People who use screen readers will need to have the slides in HTML format in order to access them. This is the only format that can be considered reliably accessible to the various brands of screen readers on the market. Some screen readers can read PowerPoint slides on the Web to some degree, but not well enough to be considered truly accessible.

As for the other disability categories, those who are deaf will be able to access the slides without any problems, unless there is embedded multimedia. In such cases, captions and/or transcripts will be necessary. Those with motor disabilities will have no special difficulties. Even those who cannot use a mouse will be fine, since the slides are keyboard-accessible. Those with cognitive disabilities will not have any particular difficulties, although text-only presentations may be difficult in some cases. "
PowerPoint Accessibility Techniques


How to Make an Accessible Web-based PowerPoint Presentation:
Texas School for the Blind and Visually Impaired

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<Doug Klippert@ 3:56 AM

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  Friday, May 22, 2009 – Permalink –

Cost of a Bad Show

Avoid wasting time and resources

A bad PowerPoint presentation doesn't even make for good nap time. Some one is always jabbering about something.

Dave Paradi has written an article about this problem.

"If we assume some relatively conservative meeting parameters of four people per presentation, a half-hour presentation on average and the wasted time due to a poor presentation is one-quarter of the presentation time, we arrive at a waste of 15 million person hours per day. At an average salary of $35,000 per year for those attending the meeting, the cost of that wasted time is a staggering $252 million and change each day."

Bad PowerPoint costs money

He also provides a formula to figure out how much is lost in a sea of gradient blue.

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<Doug Klippert@ 3:32 AM

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  Wednesday, May 13, 2009 – Permalink –

PowerPoint Shows on DVD

Not a walk in the park

Commercial studios will convert your presentations for you, but if you want to get your hands dirty (at least the tips of your fingers), here is how to do it yourself.

PowerPointBackgrounds — Convert PowerPoint to DVD

Tutorial about how to convert PowerPoint to DVD

This tutorial guides you through how to convert your PowerPoint presentations to play on a home DVD player.
It's great for:
  • Showing presentations without the need for a computer
  • Distributing your slideshows to friends and colleagues
  • Unattended exhibition presentations, that automatically repeat/rewind
  • Giving your presentations more of a TV feel

And generally making you look more professional. Also see: PowerPoint to Video Sonia Coleman — PowerPoint to DVD Convert presentations to VHS or DVD video Camtasia Studio — software Wondershare PPT2DVD And: Photos and PowerPoint See all Topics

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<Doug Klippert@ 3:50 AM

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  Tuesday, May 05, 2009 – Permalink –

High Level Presentation Tips

More than just a PPT tutorial

Garr Reynolds is currently Associate Professor of Management at Kansai Gaidai University where he teaches Marketing, Global Marketing and Multimedia Presentation Design.

His web site demonstrates more than just how many slides to show in 15 seconds.

There are tutorials and demonstrations covering:

  • Organization and preparation
  • Delivery and
  • Slide tips
Garr quotes Tom Peters:
". . . presentation skills are worthy of extreme obsessive study."
Garr See all Topics


<Doug Klippert@ 3:55 AM

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  Friday, April 24, 2009 – Permalink –

Baaad PowerPoint

How to make truly horrendous PowerPoint Slides

Incase you needed any help, here are some suggestions about how to develop really bad presentations.

"Of course, there comes a time when the PowerPoint amateur discovers two very dangerous tools indeed. Custom animations and slide transitions have recently been classified by the UN as 'weapons of mass destruction' and cited at the War Crimes tribunal in The Hague on more than one occasion. As far as both of these tools are concerned, my advice is the same: pick a style and stick to it.

Potentially there is boredom if every slide element skates in from the right or fades in from the background. It might be tiring for each slide to segue into the next using a diagonal wipe. But if the alternative is a dizzying combination of mismatched zooms, shrinks, checkerboard wipes and pirouettes then boredom is a very small price to pay."

Slides From Hell
by Ray Blake

From a fascinating "e-zine" called Indezine published by Geetesh Bajaj.

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<Doug Klippert@ 3:50 AM

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  Wednesday, March 18, 2009 – Permalink –

Free Assistance

Worth a lot more than you pay for it

Here is a site that gives presentation hints. Also, free clip art, free templates, a forum, and quotations.
"There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave."
-- Dale Carnegie
Presentation Helper

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<Doug Klippert@ 3:52 AM

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  Sunday, February 15, 2009 – Permalink –

If We're in Trouble

It's Probably Because People No Longer Really Listen

Yes, now we can add Iraq to the evils perpetuated by PowerPoint.

"Not only is it easier to throw together a stack of PowerPoint slides than it is to write that 10,000-word document, it is much easier to leave out or gloss over parts of the project that might not survive close scrutiny if they were described in complete sentences. Can you say "weapons of mass destruction?" If we cut to the heart of this current controversy about whether Iraq really had WMD, whether the U.S. honestly believed Iraq had WMD, and who got it wrong, I'm sure we'll end up with a guilty PowerPoint stack. In that stack, you'll find a slide containing the words "Iraq" and "WMD" but taken out of context, there is no way of knowing what the presenter even intended the slide to mean. Thus, we have plausible deniability through PowerPoint."

For eight years from 1987-95, Robert X. Cringely wrote the Notes From the Field column in InfoWorld, a weekly computer trade newspaper. He is also the author of the best-selling book Accidental Empires: How the Boys of Silicon Valley Make Their Millions, Battle Foreign Competition, and Still Can't Get a Date.
Most recently, Cringely is the host and writer of the hit PBS-TV miniseries "Electric Money."

If We're in Trouble

Robert X. Cringely (

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<Doug Klippert@ 3:50 AM

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  Wednesday, January 28, 2009 – Permalink –

More Tips on Presentations

From another point of view

"Holding the honorary title of "Microsoft Regional Director" for Chennai over the last 6 years, I have delivered hundreds of presentations and lectures. Doing this, I have learned that doing successful presentations is an Art, which can be acquired only over time and by practice."

Venkatarangan, Chennai, India

There are 3 basic ways to learn this art:
  1. Listen to great speakers: Attend as many programs of great speakers as possible. Subject spoken is immaterial here, what you are learning is the "Master's" way of doing it.

  2. Read about doing presentations: There are now plenty of books on doing effective presentations and Internet has numerous pages on this. Read them.

  3. Keep Doing it: Get on stage as many times as you can and just do it. As they say, your mistakes teach you more than anyone. So as you keep doing more and more presentations, you will learn on your mistakes and improve.
  • General Tips:
  • Health/Life Style Tips:
  • Doing Technical Presentations:
  • Authoring Power Point Slide-Decks:
  • Laptops, Audio-Video & Systems:
  • Sharing the stage:
  • Answering Questions — Q & A:
Venkatarangan's Blog

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<Doug Klippert@ 3:17 AM

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  Saturday, January 24, 2009 – Permalink –

Better PowerPoint Presentations

More suggestions

There are never enough tips for successfully communicating information.

Michael Hyatt has these guidelines:

I like the first rule. The purpose of the meeting is to communicate information, not to demonstrate your prowess with a piece of software.

Rule #1:
Don't give PowerPoint center stage.
Rule #2:
Create a logical flow to your presentation.
Rule #3:
Make your presentation readable.
Rule #4:
Remember, less is more.
Rule #5:
Distribute a handout.

Michael Hyatt is the President and Chief Operating Officer of Thomas Nelson Publishers, the largest Christian publishing company in the world and the ninth largest publishing company of any kind.

Five Rules for Better PowerPoint Presentations

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<Doug Klippert@ 3:52 AM

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  Saturday, January 17, 2009 – Permalink –

How to Bum Out Your Audience

Audience antagonizers

What are the three most annoying things about bad PowerPoint presentations?

"According to the survey, conducted on the web site, the most common complaints are:
  • Speakers reading their slides to the audience (62% of respondents cited this item),
  • Text on the slides is too small to be readable (46.9%)
  • Slides hard to see because of color choice (42.6%) and
  • Full sentences were used instead of bullet points (39.1%).

This survey is one of the first to investigate how presentations are seen from the audience point of view. Of those respondents who see 100 or more presentations per year, more than half said that 50% or more of the presentations they see suffer from one or more of the annoying traits. The costs of poor presentations are in the time wasted by those who attended and in the extra work that must be done to communicate the intended message again since it was not done properly the first time." Annoying PowerPoint Survey See all Topics

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<Doug Klippert@ 3:38 AM

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  Saturday, January 03, 2009 – Permalink –

One Slide Only

Get to the point

Too many PowerPoint shows consist of a massive deck of slides. The audience leaves either overwhelmed or wheeled out unconscious from the overload.

Elliot Masie is the head of the MASIE Center is an international e-lab and ThinkTank located in Saratoga Springs, NY.

He is hosted a seminar called Learning 2005

One feature of the sessions was a presenter's limit of only 1 page.

Think about this limitation the next time you are asked to lead a meeting.
"Every session at Learning 2005 will be limited to ONE PAGE (a slide, a poster, a mind-map, a single question or even just one word!)

Each facilitator of a case study, discussion, conversation or Radar Screen session will be asked to create a GREAT "1 Pager". It might be a single question such as,

"What is the impact of increased Compliance on Quality and Budget for Training?"

Or, it might be a mindmap of several concepts. Or, a graphic. Or, a simple list of Do's or Don'ts. But, it will just be a "1 Pager"!

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<Doug Klippert@ 3:39 AM

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  Thursday, January 01, 2009 – Permalink –

Photos and PowerPoint

Album creations

PowerPoint can be used to produce a photo array. Put the show on DVD's or on the web.

Here is a list of 100 tutorials:

PowerPoint 2003 and Photo Album links


Photo Story 3

"Create slideshows using your digital photos. With a single click, you can touch-up, crop, or rotate pictures. Add stunning special effects, soundtracks, and your own voice narration to your photo stories. Then, personalize them with titles and captions. Small file sizes make it easy to send your photo stories in an e-mail. Watch them on your TV, a computer, or a Windows Mobile-based portable device."

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<Doug Klippert@ 3:52 AM

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  Sunday, December 28, 2008 – Permalink –

Slide on a Web Page

Make it an Internet show

A little bit ago we talked about putting a live web page directly on a slide:
Web Page on a Slide.

This hint is about converting your PowerPoint show into a web presentation.

Here's a slide show on the web showing how it's done:
Publishing a Presentation to the Web

PowerPoint 2002-2003 Web Options has this article:
PowerPoint on the Web

Web and PPT 2007:
University of Wisconsin-Eau Claire
Show slide animations during a Web presentation

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<Doug Klippert@ 3:20 AM

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  Wednesday, December 17, 2008 – Permalink –

It's the Story, Stupid

Start at the end

Here's a lively paper on the ins and outs of giving a presentation and communicating ideas.

"In the newspaper business they teach you to put the least important stuff at the end, so if your story was cut for length the reader wouldn't miss much. But in a presentation, it helps to start with the end, because that's when the results should start coming in.

There are two ways to start from the end.

The first is asking yourself what results you want from the presentation. Is it sales? Understanding? Recruits? Strokes? Whatever you're looking for, that's where you need to start, because without a clear outcome in mind, there's no way your presentation will come out clear.

The second is to state your conclusion. Larry Gottlieb calls this the 'conclusion first' approach. First impressions last longest. If you don't say the one thing you need to say right up front, it may never get heard.

Starting with your conclusion also tells the audience you won't waste their time with preliminaries."

It's The Story, Stupid
By Doc Searls

Also see:
Beyond Bullet Points
By Cliff Atkinson

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<Doug Klippert@ 3:57 AM

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  Friday, December 12, 2008 – Permalink –

Safety Shows

Don't be sorry

The University of Vermont at Burlington has an area entitled "Safety Information Resources on the Internet collection."

As part of that collection, they offer 256 PowerPoint presentations on safety.

Topics range from "Basic Electrical Safety" and "Healthy Living: Exercise, Diet, and Stress" to "You Know You're A Safety Nut When...."

Keep this site in mind in case you draw the short straw and have to address the monthly employees' safety meeting.

Safety PowerPoint Presentation Library

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<Doug Klippert@ 4:43 AM

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  Tuesday, December 09, 2008 – Permalink –

Gettysburg Address

Did Lincoln read Edward Tufte?

At one time or another many of you have see the PowerPoint version of Lincoln's 1863 presentation. (They called them speeches back then.)

Here's Peter Norvig's background rational for its creation and what followed after its release:

"Why I did it

"Doesn't he realize this presentation is a waste of time? Why doesn't he just tell us what matters and get it over with?"

How many times have you heard (or muttered) that? How many of us have been frustrated at seeing too many presentations where PowerPoint or other visual aids obscure rather than enhance the point? After one too many bad presentations at a meeting in January 2000, I decided to see if I could do something about it."

The Making or the Gettysburg.PPT

Also see:
Tufte, a contrary opinion

Beyond Bullets

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<Doug Klippert@ 3:31 AM

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  Thursday, November 27, 2008 – Permalink –

Web Page on a Slide

All in one place

You can put a hyperlink on a slide. During the presentation, you can click on the link, invoke the browser and show the web site.

Rather than that, how about placing the web page itself on the slide?

Not a screen shot, but the actual, fully functional page. When you're through with the demonstration, one click takes you to the next slide.

"No coding required. LiveWeb works with documents off your local drive too. You can specify relative paths.

With LiveWeb you can display acrobat documents (PDF), java applets, VRML etc within the slide show real-time.

LiveWeb will create slides with web browser controls embedded on the slides"

(There is a small caveat; the add-in must be installed on the machine running the show. The PPA is only about 117K, so it's easy to carry and install as an add-in.)

It's freeware from Shyam Pillai (of course)

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<Doug Klippert@ 12:53 AM

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  Thursday, November 13, 2008 – Permalink –

Slide for the day

Don't forget Friday's Special

Let's say you have a presentation that you are going to deliver to different people all week long.
You have Specials to demonstrate on Wednesday and Friday.

Rather than having to re-shuffle your deck and try to remember which slide should be up on which day, look at this free add-on from

"PlanPoint is a free Microsoft PowerPoint add-on that enables you to show or hide slides in a presentation at specified dates and times."

Features At A Glance

  • Display a slide in a period.
  • Display a slide in a time frame.
  • Display a slide on specific days of the week.
  • Keep your predefined presentation running.


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<Doug Klippert@ 1:08 AM

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  Sunday, August 24, 2008 – Permalink –

Presentation Blog

Eavesdrop on the pros

I like to read what the professionals are doing in any field.

Here's a blog I stumbled across that is:

"A group weblog dedicated to sharing resources that can help anyone involved in any aspect of the presentation process achieve better results."

One of the recent topics explores the possibility of converting a PowerPoint show in a form that can then be used in a podcast:

Podcasting PowerPoint

I believe that the Lee Potts, is also the force behind:

The Eyes Have It

"A weblog devoted (mainly) to visual communications in the pharmaceutical, biotech and healthcare sectors."

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<Doug Klippert@ 4:09 AM

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  Tuesday, July 15, 2008 – Permalink –

Broadcast PowerPoint

Shows on the Internet

"There are many different ways you can deliver a presentation. You can make an on-screen presentation using a laptop or desktop computers and a multimedia projector, you can use an overhead with transparencies, you can generate paper printouts and use a flip chart, or even present using 35mm slides.

But, with the amazing growth of the World Wide Web, more and more people are opting to copy their presentations to the Internet. PowerPoint has built in facilities that allow you to convert your PowerPoint presentations to a series of web pages that can be published to the Internet or an Intranet then viewed by anyone with a Web browser!"
Web Delivery of PowerPoint Presentations
Broadcasting PowerPoint Presentations Live over the Internet

Microsoft Office Assistance:
PowerPoint 2003 Add-in: Presentation Broadcast

"The presentation broadcast add-in, which synchronizes the audio and video delivery in Microsoft Office PowerPoint 2003 and earlier presentations and enables you to deliver presentations to participants in different locations, is not available in Microsoft Office PowerPoint 2007. Instead, Microsoft Office Live Meeting can help you collaborate online and share presentations with individuals or large groups in different locations. All that you need to use Live Meeting is a computer and an Internet connection. "

Presentation Broadcasting documentation
Broadcast PowerPoint presentations to small groups

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<Doug Klippert@ 2:17 AM

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  Thursday, June 12, 2008 – Permalink –

Organize Presentation

Think backwards

Speaker's Notes
By Bob Denny

Organizing content requires the ability to think backward

"From the back end forward

Pretend you have all your content in front of you. Anyone can arrange the points in order of importance or chronologically. But I recommend starting with this question: What does your presentation need to accomplish? Most answers will fit into one of these categories:

  • Awareness — introducing or educating an audience on a topic.
  • Attitude — promoting a change or reinforcing your subject.
  • Action — persuading an audience to act.

With an objective in mind, you can decide what content to include and what information to leave out. By working backward — from the big picture to the small details — you'll save time and produce a more powerful presentation."

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<Doug Klippert@ 8:21 AM

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  Sunday, June 08, 2008 – Permalink –

Live Notes Slide

Keep a record

How to create a "Live Notes" page in your presentation

"Frequently there is a need to capture information in a PowerPoint presentation. For example, when making a presentation before an audience, there might be a need to capture comments and questions as the presentation proceeds. You might also have a need to capture answers to a quiz or survey, or to record game responses.

You can download a small (12KB) presentation by clicking on that demonstrates the method. Unzip the file (notetaker.pps) and click on it to see it in Slide Show mode.

Please note that this method requires the use of an Active-X control and therefore only works when run from PowerPoint. It will not work in the Viewer."

It does work in 2007.

See more tutorials and PowerPoint downloads at Sonia Coleman's web site, Digital Studio.

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<Doug Klippert@ 7:01 AM

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  Friday, May 23, 2008 – Permalink –


Start on time

Your PowerPoint show can be set up to start at a particular time, repeat a chosen number of times and, then, turn itself off automatically.

Tushar Mehta has put together a step-by-step instruction sheet.

He combines the Windows Task Scheduler with PowerPoint's Slide Show Set Up.

This could be set up to run in a "kiosk" setting. Perhaps at a trade show or seminar.

Multiple shows could be set up to run one after another or at different times of the day.

PowerPoint Auto Scheduler Tutorial

Also take a look at VisualCron -> for a standalone task scheduler

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<Doug Klippert@ 6:52 AM

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  Sunday, May 18, 2008 – Permalink –

Hide the Slide

You don't need to show everything!

If you create a PowerPoint show that includes all of the information about the subject, the show will be much too long and tedious for most audiences.

Go to Slide Sorter view. Hold down the Ctrl key and select slides that contain extra or supplementary information.
Right-click the selection and choose "Hide Slide."

None of the selected slides will be shown during the show, but if a question comes up that needs more detail, the hidden slide can be retrieved by typing its number on the number key pad and hitting Enter.

You can right-click on a slide and choose "Go to Slide." The hidden slides are indicated by parentheses.

In the Print dialog box, you can choose to "Print Hidden Slides."

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<Doug Klippert@ 7:50 AM

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  Tuesday, May 13, 2008 – Permalink –

Embed a Show

Stick it in Word

You might like to distribute a short PowerPoint slide show, and include some extra material.

Open Word and PowerPoint.

Arrange the windows so that both applications can be seen.
(Right-click an empty area of the Task bar and choose "Tile Windows Vertically."

Type your introductory text in the Word document.

Switch to PowerPoint and open the PowerPoint file.

In Slide Sorter View, hold down the Ctrl key and select the slides you want to include.

Drag the selected group of slides onto the Word document.

You will only see the first slide in the document, but if you double-click on the image, the PowerPoint show will run.

It will also work in Excel.

(This, of course assumes that the target machine has PowerPoint or PowerPoint Viewer installed)

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<Doug Klippert@ 6:20 AM

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  Monday, April 14, 2008 – Permalink –

Click to Trigger

Make it so

A trigger is an object on your PowerPoint slide - a picture, a shape, a button, or even a paragraph or text box. When you click on it an action is initiated. The action might be a sound, a movie, an animation, or text becoming visible on the slide.

Microsoft Office Online has a tutorial:
Use triggers to create an interactive slide show in PowerPoint

"Here's a Power User column for teachers. Want to involve your students more in a presentation? Set up "triggers" for them to click as they go through the show. Triggers (related to animations) let you add surprise to your slides while inviting your viewer to take part and have fun."
Trigger Animations

All 'Bout Computers:
Trigger Happy Animations in PowerPoint

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<Doug Klippert@ 6:26 AM

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  Monday, March 24, 2008 – Permalink –

Educational Slide Shows


Purdue University has a collection of PowerPoint shows on a number of topics.

  • Writing Skills
  • Research and Documentation St yles
  • Grammar and Mechanics
  • Business/ Professional Writing
  • Agricultural Economics/Cooperative Extension

If you have eve had to prepare a paper with MLA/APA standards these shows may come in handy:

Cross-referencing: Using MLA Format
This presentation teaches your students the purposes of MLA documentation, as well as methods for using parenthetical citations and a Works Cited page. This presentation is an important addition for the beginning of a research unit in a humanities course or any assignment that requires MLA documentation. (Writer and Designer: Jennifer Liethen Kunka)

Documenting Sources: Using APA Format
This presentation reviews the purposes of APA documentation, as well as methods for effectively using parenthetical citations and a reference page. This presentation is ideal for the begin ning of a research unit in a science course or any assignment that requires APA documentation. (Writer and Designer: Jennifer Liethen Kunka).

Purdue University

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<Doug Klippert@ 5:37 AM

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  Wednesday, March 19, 2008 – Permalink –

Beyond Bullet Points

By Cliff Atkinson

ISBN 0-7356-2052-0
Microsoft Press 2005

About the Author
Cliff Atkinson is a leading authority on how to improve communications across organizations using Microsoft PowerPoint. He is a popular keynote speaker, a writer, and an independent management consultant whose clients include companies ranking in the top five of the Fortune 500. He is president of Sociable Media in Los Angeles.

Cliff teaches at UCLA Extension, is a senior contributor for the MarketingProfs newsletter, and writes the Beyond Bullets weblog, at
Also see

Book Description
PowerPoint owns the presentation world. We've been cocooned by a blue gradient screen with six or more bullet points feeding information.
Or so we've been lulled to believe.
(see Edward Tufte's dissection of the Columbia PowerPoint disaster)

Cliff Atkinson takes a well researched, but almost heretical stand that a presentation is a story and that too much data plastered on the screen, dulls the audience's soul and actually reduces comprehension and retention.

Beyond Bullets walks the reader through the story process and provides tools to structure presentations to have the maximum impact.

The "PowerPoint" part of the process is easy to follow, even for a novice. The story telling sections will help improve the most experienced speaker's show.


"But what might not be evident in the simplicity of this slide is what happens when the audience experiences it along with your verbal explanation. Because the slide design is simple, the audience can quickly scan the headline and visual and understand the idea. Then their attention turns to the place you want it. — to you, the words you're saying, and the way the information relates to them. Instead of making everything explicit and obvious on the slides, you can leave the slides open to interpretation so the audience is dependent on you, and you on them.

What (the experts are) saying, basically, is that slides filled with bullet points create obstacles between presenters and audiences. You might want to be natural and relaxed when you present, but people say that bullet points make the atmosphere formal and stiff. You might aim to be clear and concise, but people often walk away from these presentations feeling confused and unclear. And you might intend to display the best of your critical thinking on a screen, but people say that bullet points "dumb down" the important discourse that needs to happen for our society to function well.

Somewhere in our collective presentation experience, we're not connecting the dots between presenters and audiences by using the conventional bullet points approach. This issue is of rising concern not only to individuals and audiences - even the major players of large organizations are taking notice of the problem. It seems that in every location where people meet, from small meeting rooms to board rooms to conference halls, people want a change."

Here's the latest edition:

[Edited entry from 3/1/2005]

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<Doug Klippert@ 5:36 AM

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  Friday, March 14, 2008 – Permalink –

No Bullets?


Cliff Atkinson's book, "Beyond Bullets", came out in 2005. A new version has just been released updating it to 2007.

Shellie Tucker, of, tried out the suggestions in a real world situation:

"It was a gamble. And it gave us pause. Could we give a PowerPoint presentation and use NO BULLET POINTS? Could we divorce ourselves from the tried and true - and deadly boring? We decided to try."

No bullets

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<Doug Klippert@ 7:50 AM

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  Sunday, February 17, 2008 – Permalink –

15 Minutes to Presentation

Show suggestions

Here are a few links that may stir up your presentation skills. You don't have to follow all of them, but there may be one or two that will help.

Having to present a report to a group is not something that most people do every day. There are sources that will help you develop an interesting, successful "show"

One spot that has a lot of information and free downloads is
Presenters University

Here's a collection of tips that may help:
15 Minute Guide to Winning Presentations

Microsoft Small Business:
Presenting with PowerPoint: 10 do's and don'ts
By Cherie Kerr
Summary of Article Sections

Communicating Effectively
Articles and tips - on all aspects of public speaking, formal, informal presentations and meetings; overcoming fear, fielding questions, hostile audiences, effective techniques, using anecdotes, spellbinding speeches, using multimedia for impact.

Building A Presentation
Tips and articles on using powerpoint and other presentation and related programs includes a data base of tips and tech notes from Microsofts Powerpoint related sites. Effective handouts, planning and using projectors.

Planning A Presentation
Articles to assist in the formative stages of creating a great impression. Hiring a speaker, what to include in your presentation, making a presentation memorable.

Beyond Bullets:
Board Fires CEO Over PowerPoint
By Cliff Atkinson

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<Doug Klippert@ 7:30 AM

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  Monday, February 11, 2008 – Permalink –

PPT Font Size

How big should you go?

In the old days of slide shows, presenters would hold their slides out at arm's length. If they could still see the text, then it would be OK when projected.

Dave Paradi has researched the question and offers a PDF document that compares screen size, fonts, and seating distance.

For instance:

"For example, if you're using a 60 inch screen and have 32 point text on your slides, the furthest someone should be is 57 feet from the screen."

Font Size

Dave Paradi's PowerPoint Tip

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<Doug Klippert@ 7:57 AM

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  Thursday, January 24, 2008 – Permalink –

Slideshow Accessibility

Hearing and vision enhanced

Dave Paradi has an article about how to design PowerPoint shows for those with limited hearing or vision.

With PowerPoint presentations becoming more of a standard way to communicate information of all types, we need to keep in mind that our first responsibility is to our audience. We need to use the ideas above to make sure that we make our presentation accessible for everyone.

Making Accessible Slides

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<Doug Klippert@ 6:56 AM

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  Saturday, December 29, 2007 – Permalink –


Portable PowerPoint

If you have to show your presentation on a machine that does not have PowerPoint installed, you can use " Package for CD. "

Before 2003 it was named "Pack and Go."

Go to File> Package for CD ...
The Dialog box will walk you through the process and offer to include the PowerPoint Viewer.

PowerPoint Viewer

The problem with the earlier versions of PowerPoint, through 2002, was that the viewer only handled the features available in PowerPoint 97.

The PowerPoint 2003 Viewer lets you view full-featured presentations created in PowerPoint 97 and later versions.

Here is the download location for the PowerPoint 2003 Viewer:

Microsoft 2003 PowerPoint Viewer

Here's the PowerPoint 2007 viewer:
PP 2007 Viewer

What happened to Pack and Go?

How to package and copy a presentation to a CD in PowerPoint 2003

Leave a good impression; distribute a business presentation on CD

"Want to truly impress your customers with a multimedia presentation about your business? You can easily make your Microsoft Office PowerPoint 2003 presentations more portable by burning them onto a CD. By including the new free PowerPoint 2003 presentation viewer on the CD, presentations can be distributed to and viewed by audiences who do not use Microsoft Office."

PP Tools:
Downloads and descriptions for other versions

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<Doug Klippert@ 8:41 AM

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  Saturday, November 17, 2007 – Permalink –

Move the Show

Portable hints

A speaker can be called upon to present programs almost anywhere. Every site is unique and has its own problems. Your show may, also, have to be sent out on its own.

Here are some suggestions that may help on the road:

Distributing PPTs - Pitfalls, Panics & Pleasures
By Steve Rindsberg

There are several potential problem areas:

  • Recipients who don't have PowerPoint
  • PowerPoint version compatibility
  • Links - to images, sounds, movies and OLE content (graphs, charts, spreadsheets, Word pages etc.)
  • Sound and movie compatibility
  • Fonts
  • Timing/Synchronization
  • VBA code and Controls
  • Recipients using assistive technology

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<Doug Klippert@ 6:10 AM

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  Tuesday, August 28, 2007 – Permalink –

Annotation Preservation

Hold that note

Remember the old days. You did your John Madden thing. You've scribbled notes all over the slide and would like to keep them. That old-fashioned 2002 version of PowerPoint couldn't help, but 2003+ will!

Not only can you save your highlights and underscores, but you can turn them on and off when you re-run the show.

Carefully mark up the slide and then at presentation time make it look like you do this sort of thing all the time on ESPN.

When you close the presentation you are asked if you want to save the changes.
You can't highlight text in PowerPoint like you can in Word, but you can do it with screen annotations

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<Doug Klippert@ 7:39 AM

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  Thursday, August 09, 2007 – Permalink –

Life with PowerPoint

Cruel tips

" Don McMillan is "Technically Funny". Before he became a nationally known stand-up comedian, Don spent 10 years as an engineer at IBM, AT&T, and VLSI Technology. He knows what corporate life is all about. His show is funny, smart, clean, AND he is the ONLY comedian working in PowerPoint.

Life After Death by PowerPoint

Don McMillan

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<Doug Klippert@ 6:35 AM

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  Sunday, July 29, 2007 – Permalink –

Non Stop Show

Stop the breakout

If a PowerPoint show is running, it can be stopped by using the escape key. Here's a way to prevent that from happening.

A User can exit out of a show accidentally/intentionally by pressing the ESC key. This add-in disables the functionality of the ESC key.

Note: If the show is set to run in Kiosk mode, disabling the ESC key will provide no way of getting out of a slide show, hence please ensure that you have provided an escape route (e.g an invisible shape set to End show) to exit the show.

No ESCape Add-in
by Shyam Pillai

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<Doug Klippert@ 7:13 AM

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  Saturday, July 07, 2007 – Permalink –

Countdown Slide


It can be useful to let your audience know when the show is going to begin. Here's a description about how to do it:

Create Countdown Slide Without VBA
(There is also a sample PowerPoint file with all the hard work done for you!)

The site also has a way to do it with VBA:
Simulate a countdown timer using Sleep API has a tutorial:
Countdown Timer offers a free download:
PowerPoint Timer add-in
The add-in provides a variety of capabilities missing from PowerPoint itself. During a slideshow, it can:

  • Show the current time
  • Show the elapsed time of the presentation
  • Count down the time remaining for the presentation.
  • Optionally, it includes the ability to terminate the presentation at the end of a separately configurable grace period!

Also a tutorial on auto scheduling a PowerPoint show

Countdown with sound

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<Doug Klippert@ 8:12 AM

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  Wednesday, June 13, 2007 – Permalink –

Loop the Beginning

Then start the show

It can be effective to have an opening segment run before the actual presentation begins.

We all know how to set up a show that will run in kiosk mode until you hit escape.

Here are instructions about how to set up the loop so that you can seamlessly start the show without an interruption.

Creating & Running an Opening Loop

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<Doug Klippert@ 7:33 AM

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  Tuesday, June 05, 2007 – Permalink –

No Black Slide

End the show

After creating a presentation, save it as a PowerPoint show. This allows you to run the show and not be faced with all the paraphernalia that was used to create it.

One negative is that at the end of the show a black slide is displayed.

To eliminate this last distraction, so that the show will run and then just return to the desktop, Go to PowerPoint Options (Tools>Options or Logo PowerPoint options in 2007).

Remove the check from "End with black slide". Resave and carry on.

This will hold for every show until the setting is changed. It is not saved with the file.

"To force the presentation to end without the black screen on every computer, add an action button or autoshape on your last slide within the presentation.

You can now set the . . .action setting to "end show". This will force your presentation to end without displaying the final black screen and end of slide show message.

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<Doug Klippert@ 7:54 AM

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  Monday, May 28, 2007 – Permalink –

Presentation Review

Suggestions included

... (the) CEO of Whole Foods Market, John Mackey, gave a presentation called "Past, Present, and Future of Food" for an audience of 2000 in Berkeley, California.

... (he) was there to make a presentation and have a conversation that would . . . (show) a skeptical Berkeley audience that his large company still has the credibility to lead the food movement into the future.

. . .(the) 45-minute talk "aided" by 67 text-filled slides followed by an on-stage conversation

. . . Most people felt that the evening generally was successful given Mackey's sincerity, honesty, and general likeability, but John Mackey's "multimedia presentation" as it was billed, could have been so much more.

. . . (the) presentation in Berkeley is a wonderful example of a presentation by an intelligent, personable, and passionate leader that easily could have been insanely great but was not. "[He] raced through the slides like a Ph.D. student presenting his dissertation," said the UC Berkeley reporter in the audience.

. . . it's a shame the presentation itself was not better planned and delivered given the importance of the topic and the profile of the speaker. Frankly, when you're trying to change the world, there is no excuse for being dull.
  • It's a story. This topic screams "Story" yet there was no story that I could follow.
    There were bits and pieces (some of it interesting) and way too much history and data-without-purpose.

  • Make it shorter. Cut the presentation part of the evening to 20-25 minutes and spend more time discussing on stage with the host, taking questions from the audience, etc.

  • Make it visual. There are no boring topics, but this topic is especially interesting and provocative.

Signal vs. Noise

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<Doug Klippert@ 7:00 AM

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  Thursday, April 26, 2007 – Permalink –

Show Suggestions


A show should have 10 slides, last no more than 20 minutes and have at least 30 point font.
Guy Kawasaki is a venture capitalist with some piquant points about presentations.

The 10-20-30 Rule

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<Doug Klippert@ 5:51 AM

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  Sunday, April 08, 2007 – Permalink –

Presentation Tips


Unique Presentation Solutions
(See the list of articles under "Creative Techniques" .)

Terberg Design specializes in creating unique presentations. Here is an interview with Julie Terberg from

PowerPoint Personality

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<Doug Klippert@ 6:41 AM

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  Saturday, March 17, 2007 – Permalink –


A few good ones

Here are some keyboard shortcuts that can be used when running a show:

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)
Perform the next animation or advance to the next slide

Perform the previous animation or return to the previous slide

Go to slide number

  • B or PERIOD
    Display a black screen, or return to the slide show from a black screen

    W or COMMA
    Display a white screen, or return to the slide show from a white screen

    S or PLUS SIGN
    Stop or restart an automatic slide show

    End a slide show

    Erase on-screen annotations

    Go to the next hidden slide

    Redisplay hidden pointer and/or change the pointer to a pen

    Redisplay hidden pointer and/or change the pointer to an arrow

    Hide the pointer and navigation button immediately; prevent the pointer from appearing if your mouse is moved.

    Hide the pointer and navigation button in 15 seconds

    SHIFT+F10 (or right-click)
    Display the shortcut menu

    Go to the first or next hyperlink on a slide

    Go to the last or previous hyperlink on a slide

    ENTER while a hyperlink is selected
    Perform the “mouse click” behavior of the selected hyperlink

    SHIFT+ENTER while a hyperlink is selected
    Perform the “mouse over” behavior of the selected hyperlink

    • Ctrl-M: New slide
    • Ctrl-D: Duplicate the current slide
    • Ctrl-Shift-C: Copy Autoshape style
    • Ctrl-Shift-V: Paste Autoshape style
    • Ctrl-Shift G: Group objects
    • Ctrl-Shift H: Ungroup objects
    • Shift-F9: Toggle the grid on and off
    • Alt-F9: Toggle the guides on and off
    • F5: Start presentation
    • Right arrow: Next slide or build
    • Left arrow: Previous slide or build
    • Home: First slide
    • End: Last slide

    Also see:

    Mini Show

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    <Doug Klippert@ 6:53 AM

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      Friday, March 09, 2007 – Permalink –

    Random Slides

    Vary the show

    Here is the code that can be used to mix up the order of your slides.

     Sub sort_rand()

    Dim i As Integer
    Dim myvalue As Integer
    Dim islides As Integer
    islides = ActivePresentation.Slides.Count
    For i = 1 To ActivePresentation.Slides.Count
    myvalue = Int((i * Rnd) + 1)
    ActiveWindow.ViewType = ppViewSlideSorter
    ActivePresentation.Slides(islides - 1).Select

    End Sub

    Brian Reilly

    PowerPoint Tools:
    Randomize the order of a PowerPoint presentation

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    <Doug Klippert@ 6:27 AM

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      Wednesday, February 21, 2007 – Permalink –

    Auto Show

    Also Dumb No Dot

    A PowerPoint show can be set up to run automatically when it is opened.

    To do this, you could go to File>Save As and choose PowerPoint Show (*.pps) from the Save as type: list.

    Another way is to change the extension (the three letters that appear after a file name such as Report.DOC).

    PowerPoint uses .PPT for normal files, .POT for templates.

    A PowerPoint show uses .PPS.

    Microsoft "dumbed down" Windows Explorer so that, by default, extensions are not displayed.

    To see them:

    1. Go to Windows Explorer.

    2. On the Menu bar go to Tools>Folder Options
      (Organize>Folder and Search Options in Vista)

    3. Click on the View tab.

    4. In the Advanced settings list, remove the check mark from "Hide file extensions for known file types."

    5. OK your way out.

    To change a regular PowerPoint file to a show:
    1. Locate the file in Windows Explorer.

    2. Right click the file name and choose Rename.

    3. Touch the End key on the keyboard and the Backspace three times.

    4. Enter the letters PPS

    5. Hit Enter.

    You now have a PowerPoint show that will automatically run when it is opened.

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    <Doug Klippert@ 6:24 AM

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      Saturday, February 17, 2007 – Permalink –

    Can the Narration


    PowerPoint and Narration
    By Geetesh Bajaj from Indezine

    "Narration is one of PowerPoint's least-used and most-misunderstood aspects. Many people try narration within PowerPoint only to get frustrated and give up.

    Surprisingly, most PowerPoint narration problems stem from outside PowerPoint - from incompatible sound cards to loose microphone cables or messed-up Multimedia properties in the Windows control panel.

    Or maybe you set your microphone volume settings very low or even mute! That's why I've provided a checklist of things you should do before you even attempt to begin narration in PowerPoint."

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    <Doug Klippert@ 7:15 AM

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      Thursday, January 04, 2007 – Permalink –

    PowerPoint Screed

    WSJ on slide shows

    Here is another article trying to rein in the PP overkill.

    It is easier to put together a PowerPoint show than it is to write an intriguing speech; Six bullet points vs. 6 pages of text.

    Why is it the that polite audience members congratulate even the worse presentations?

    "But the civility has some self-interest. Larry Chung, a software developer, doesn't criticize fellow presenters, he says, "because I know the tables could be turned a few weeks later."
    To him, PowerPoint presentations are like corporate karaoke. "For the most part, it's tough to listen to," he says. "We all applaud each other even though we know how bad it stinks."

    Go Easy on the Text

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    <Doug Klippert@ 4:28 AM

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