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  Web http://www.klippert.com


  Sunday, January 03, 2010 – Permalink –

Keyboard and Key Tips

Finger it out



2007 apps look different because of the ribbon, but the keyboard can still be used to speed up tasks.
Microsoft has an online course that may help

After completing this course you will be able to:
Accomplish tasks by using sequential shortcut keys, known as Key Tips, shown on the Ribbon.
Navigate around the Ribbon using the TAB key and arrow keys.
Accomplish tasks by using key combinations — keys you press at the same time - exactly as you've done in previous versions of Office.
Office.Microsoft.com/Training




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<Doug Klippert@ 3:57 AM

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  Wednesday, April 15, 2009 – Permalink –

Date an Octothorpe

Date an Octothorpe


Some more of those things I'm sure I used to know

The keyboard combination of Alt+Shift+D inserts the current date in MS Word and PowerPoint. Ctrl+; (semicolon) does it in Excel and Access.

If you do not like the date's format, select a different one with Insert>Date and Time and, if you would like to make that permanent, click on the Default button in the lower left corner of the dialog box (in PowerPoint it's in the lower right corner).

In Excel, Ctrl+Shift +# formats the entry as day-month-year. Ctrl+1 will display the "Format cells" dialog box.

BTW, the "hash, pound or number" sign # is also called an "octothorpe".

The person who named it combined Octo for the eight points and Thorpe for James Thorpe.

"Bell Labs engineer, Don Macpherson, went to instruct their first client, the Mayo Clinic, in the use of the new (touch tone phone system). He felt the need for a fresh and unambiguous name for the # symbol. His reasoning that led to the new word was roughly that it had eight points, so ought to start with octo-. He was apparently at that time active in a group that was trying to get the Olympic medals of the athlete Jim Thorpe returned from Sweden, so he decided to add thorpe to the end."

While we're at it, the "backwards P, Enter mark" is actually named a "pilcrow".

The pilcrow was used in medieval times to mark a new train of thought, before the convention of using paragraphs was commonplace.

Also see:
Geek-speak names for punctuation marks

Wikipedia:
Punctuation




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<Doug Klippert@ 3:37 AM

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  Saturday, January 31, 2009 – Permalink –

Kürzungen für jeder

Accessibility Shortcuts


Several resources are available to help increase speed and effectiveness for keyboard users. Here are keyboard shortcuts for leading Microsoft products that help save time and effort and provide an essential tool for some people with mobility impairments.

  • Internet Explorer 7/6/5/4
  • Office (2007/2003/XP/2002/2000/97)
  • PhotoDraw
  • PowerPoint
  • Producer
  • Publisher
  • Windows (Vista/2003/XP/2000/98/ME/NT)
  • Windows Media Player
  • Windows Movie Maker
  • Windows XP Media Center Edition 2005
Microsoft.com Keyboard Assistance.




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<Doug Klippert@ 3:26 AM

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  Saturday, November 22, 2008 – Permalink –

Copy/Move

From one presentation to another




Most of you would know that you can insert slides from another presentation by using the Slides from files menu option in the Insert menu.
This is another (harder) way to do the same.

Open the presentations you want to copy/move slides to and from.
Click Slide Sorter on the View menu. On the Window menu, click Arrange All to display both presentations.

Click the slide you want to move, and drag it to the other presentation. When you drag and drop slides between presentations or from PowerPoint to other apps, Windows moves the slides instead of copying them. To keep the slides in the original presentation as well, press Ctrl while dragging and dropping.

To select multiple consecutive slides, click on the first one, then click on the last one while pressing the Shift key on the keyboard, and all slides between the first and the last will appear highlighted.

Note: To select more than one noncontiguous slide, press Ctrl while you click.

Also:

BellaOnLine.com:
Borrowing an Existing Slide from Another Presentation


Colgate University:
Inserting Slides from Another PowerPoint Presentation

For 2007, see the bottom of the "New Slide" menu on the Home tab:





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<Doug Klippert@ 2:29 AM

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  Sunday, January 13, 2008 – Permalink –

Match Format Paste

Copy/Paste formatting in Word, PowerPoint or Excel



When you copy information from a Web page or another document, the formatting will also be copied.

To match the formatting of the target document, copy the text and place the cursor where you want to insert the copy.

Then, go to Edit>Paste Special, and select the Unformatted Text option.
(Click the arrow under Paste in the Clipboard group on the Home tab in 2007)

The clipboard text will be pasted to match the target.

Another way when using Word 2002 + is to click on the "Smart icon" that appears at
the lower right corner of the pasted text. You can then choose to keep the original formatting, match the destination formatting, keep text only, or apply a new style.

An additional way to transfer just the formatting between documents is to highlight the text with the formatting you wish to copy and then hold down the Ctrl key and the Shift key and press the C key (Ctrl+Shift+C). Release the keys. Select the text you want to have formatted. Hold down the Ctrl key and the Shift key and press the V key (Ctrl+Shift+V). Only the formatting is copied, not the text.
In Excel use Edit>Paste Special and select the "Formats" option.

TechTrax:
What's So Special About "Paste Special"?
by Linda Johnson, MOS

Paste Special can also be used with graphics.

You can change Word's default behavior; choose whether to paste Inline or Floating.

Microsoft Word MVPS FAQ

[Edited entry from 10/31/2004]



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<Doug Klippert@ 6:48 AM

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  Monday, October 29, 2007 – Permalink –

Handy Master View

It's mouse and keyboard quick!


With PowerPoint 2007, View>Presentation Views>Slide Master will take you to the Slide Master View. The same location shows Handout and Notes Masters.

A shortcut involves using the Shift key.


"At the bottom left hand corner of PowerPoint (bottom right for PowerPoint 2007), you will see 3 mini buttons. They are: Normal View, Slide Sorter View, and Slide Show. Now here's a quick trick:

When you hover over these 3 mini buttons, hold down the Shift key. The mini buttons will now become Slide Master view, Handout Master view, and Set Up Show respectively."


The Setup Show is on the Slide Show tab in the Setup group. The Shift key is a cooler way to bring it up quickly.



The Art of PowerPoint-ing


Thanks to Lucy, an MOS Master Instructor from Australia; aneasiertomorrow.com.au.



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<Doug Klippert@ 6:57 AM

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  Friday, April 06, 2007 – Permalink –

Getting '07 Reference Guides

Where'd they hide that thing?


Wondering where your favorite Word 2003 commands are located in the new Word 2007 interface? Or just want to explore the rich, new design with a little guidance?

... rest the mouse pointer over a Word 2003 menu or button to learn its new location in Word 2007. To see an animation of the location of the command or button in Word 2007, just click it.



Command reference guides for:

Word
Excel
PowerPoint





The versions above require an internet connection.
Below are the links to download the guides to your machine.

PowerPoint
Excel
Word



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<Doug Klippert@ 7:36 AM

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  Thursday, April 05, 2007 – Permalink –

Getting Started with '07

Ribbon add-in tutorial portal


Download the Get Started Tab for Word/Excel/PowerPoint 2007 .

(You'll have to do this separately for each application)




" This add-in adds a Get Started tab to the PowerPoint 2007 Ribbon. Commands on this tab give you easy access to free content on Office Online, such as training courses, video demos, and other Office Online content designed to help you learn PowerPoint 2007 quickly.

An Office Online interactive command mapping tool, also available on the Get Started tab, shows you where to find PowerPoint 2003 buttons and commands in PowerPoint 2007. Office Online Community discussions are also available directly from PowerPoint with this add-in."


Also:
07 Reference Guides



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<Doug Klippert@ 6:49 AM

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  Saturday, March 17, 2007 – Permalink –

Shortcuts

A few good ones


Here are some keyboard shortcuts that can be used when running a show:

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)
Perform the next animation or advance to the next slide

P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE
Perform the previous animation or return to the previous slide

number+ENTER
Go to slide number

  • B or PERIOD
    Display a black screen, or return to the slide show from a black screen

    W or COMMA
    Display a white screen, or return to the slide show from a white screen

    S or PLUS SIGN
    Stop or restart an automatic slide show

    ESC, CTRL+BREAK, or HYPHEN
    End a slide show

    E
    Erase on-screen annotations

    H
    Go to the next hidden slide

    CTRL+P
    Redisplay hidden pointer and/or change the pointer to a pen

    CTRL+A
    Redisplay hidden pointer and/or change the pointer to an arrow

    CTRL+H
    Hide the pointer and navigation button immediately; prevent the pointer from appearing if your mouse is moved.

    CTRL+U
    Hide the pointer and navigation button in 15 seconds

    SHIFT+F10 (or right-click)
    Display the shortcut menu

    TAB
    Go to the first or next hyperlink on a slide

    SHIFT+TAB
    Go to the last or previous hyperlink on a slide

    ENTER while a hyperlink is selected
    Perform the “mouse click” behavior of the selected hyperlink

    SHIFT+ENTER while a hyperlink is selected
    Perform the “mouse over” behavior of the selected hyperlink


    • Ctrl-M: New slide
    • Ctrl-D: Duplicate the current slide
    • Ctrl-Shift-C: Copy Autoshape style
    • Ctrl-Shift-V: Paste Autoshape style
    • Ctrl-Shift G: Group objects
    • Ctrl-Shift H: Ungroup objects
    • Shift-F9: Toggle the grid on and off
    • Alt-F9: Toggle the guides on and off
    • F5: Start presentation
    • Right arrow: Next slide or build
    • Left arrow: Previous slide or build
    • Home: First slide
    • End: Last slide


    Also see:

    BitBetter.com

    Mini Show



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    <Doug Klippert@ 6:53 AM

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