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  Wednesday, December 02, 2009 – Permalink –

PP Diet

Reduce the size of your presentation files



Ellen Finkelstein has some suggestions to make your PowerPoint files more manageable.

Save the file under a new name
PowerPoint remembers all your actions in a session so that you can undo them. Saving under another name discards this information. For some reason, this works better than closing and opening the same file.
Convert the image file type
The image file type makes a huge difference. In my tests of a photo, JPEG files were the smallest by far. (GIF files are also small, but are not suitable for most photographs because they don't support enough colors.) I took an image and Microsoft Office Picture Manager to convert it.




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<Doug Klippert@ 3:31 AM

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  Wednesday, July 15, 2009 – Permalink –

Restore Defaults

Office 2003 redo


To reset the original settings in Office 2003, follow these steps.
Make sure that you back up your files before you follow these steps.
  1. 1. Start any Office 2003 program.
  2. On Help menu, click Detect and Repair.



  3. Click to select the Discard my customized settings and restore default settings check box, and then click Start.
  4. Quit the application, and then click Ignore.
  5. Click OK when you receive the following message:
    Reset of setting to default succeed.

Microsoft Office Diagnostics in 2007 replaces Diagnose and Repair:

Howtogeek.com



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<Doug Klippert@ 3:28 AM

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  Tuesday, June 02, 2009 – Permalink –

PowerPoint Bloats Word

Diet tips


For various reasons, it can be helpful to send a PowerPoint show to Word. You can have great looking handouts and be able to format the document in ways that are not possible in PowerPoint.

The problem can be the size of the resultant file.

One of the easier, more practical ways to slim the doc down is to break the OLE links.
The size of a Word document may be 20 to 50 times larger than a PowerPoint presentation when you send the presentation to Word.
  1. Start PowerPoint.

  2. On the File menu, point to Send To, and then click Microsoft Office Word.

  3. Click Paste link, and then click OK.

  4. In the resulting Word document, click Links on the Edit menu.

  5. Select all the links that are listed, and then click Break Link.

  6. Click Yes when you are prompted.

  7. Save the Word document.
When you eliminate the OLE overhead, you can reduce the size of the Word document by 90 percent
Support.microsoft.com
 Size of Word Document




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<Doug Klippert@ 3:12 AM

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  Sunday, February 22, 2009 – Permalink –

Troubleshoot PowerPoint

Live on tape


On occasion, Microsoft presents Webcasts on interesting subjects.


  • Unfortunately they are usually offered at inconvenient times for people with real jobs.

  • Fortunately they are offered in a form that you can download or watch "on-demand".
Here's one on how to find and fix problems with PowerPoint presentations.
"This Support WebCast will define troubleshooting issues in Microsoft PowerPoint and provide an overview of when and how to use available resources such as product Help and Microsoft Knowledge Base articles. We will also discuss how to determine where a problem is occurring and how to troubleshoot specific issues such as printing, opening a file, installation, movies, and starting the program."
Troubleshooting fundamentals in Microsoft PowerPoint

Here is a list of available downloadable webcasts

On-demand Webcasts




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<Doug Klippert@ 3:59 AM

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  Thursday, October 02, 2008 – Permalink –

Jagged Text on Chart

Animation problem


"The text in a graph may appear jagged and less defined if you apply a custom animation to a Microsoft Graph chart object in a Microsoft Office PowerPoint 2003 slide show. The affected text includes the axis text, the legend text, and other text labels.

This problem occurs because PowerPoint 2003 converts the various graph elements to screen-resolution bitmaps. Therefore, PowerPoint 2003 can independently animate the graph elements during a slide show. If the graph elements are converted without a background color applied to them, the text appears jagged."


Some solutions:
  • Apply a background color to the chart area
  • Apply a background color to the graph elements
  • Change the color of the graph font to white



Knowledge Base article 891826


Also see:
Ungroup and Animate



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<Doug Klippert@ 7:04 AM

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