Reduce the size of your presentation files

Save the file under a new name

PowerPoint remembers all your actions in a session so that you can undo them. Saving under another name discards this information. For some reason, this works better than closing and opening the same file.

Convert the image file type

The image file type makes a huge difference. In my tests of a photo, JPEG files were the smallest by far. (GIF files are also small, but are not suitable for most photographs because they don't support enough colors.) I took an image and Microsoft Office Picture Manager to convert it.

Labels: Tips, Troubleshoot

Office 2003 redo

1. 1. Start any Office 2003 program.
   
2. On Help menu, click Detect and Repair.
   
   
   
   
3. Click to select the Discard my customized settings and restore default settings check box, and then click Start.
   
4. Quit the application, and then click Ignore.
   
5. Click OK when you receive the following message:
   Reset of setting to default succeed.

Labels: Tips, Troubleshoot

Diet tips

The size of a Word document may be 20 to 50 times larger than a PowerPoint presentation when you send the presentation to Word.

1. Start PowerPoint.
   
   
2. On the File menu, point to Send To, and then click Microsoft Office Word.
   
   
3. Click Paste link, and then click OK.
   
   
4. In the resulting Word document, click Links on the Edit menu.
   
   
5. Select all the links that are listed, and then click Break Link.
   
   
6. Click Yes when you are prompted.
   
   
7. Save the Word document.

When you eliminate the OLE overhead, you can reduce the size of the Word document by 90 percent

Labels: Tips, Troubleshoot

Live on tape

• Unfortunately they are usually offered at inconvenient times for people with real jobs.
  
  
• Fortunately they are offered in a form that you can download or watch "on-demand".

"This Support WebCast will define troubleshooting issues in Microsoft PowerPoint and provide an overview of when and how to use available resources such as product Help and Microsoft Knowledge Base articles. We will also discuss how to determine where a problem is occurring and how to troubleshoot specific issues such as printing, opening a file, installation, movies, and starting the program."

Labels: Troubleshoot

Animation problem

"The text in a graph may appear jagged and less defined if you apply a custom animation to a Microsoft Graph chart object in a Microsoft Office PowerPoint 2003 slide show. The affected text includes the axis text, the legend text, and other text labels.

This problem occurs because PowerPoint 2003 converts the various graph elements to screen-resolution bitmaps. Therefore, PowerPoint 2003 can independently animate the graph elements during a slide show. If the graph elements are converted without a background color applied to them, the text appears jagged."

• Apply a background color to the chart area
  
• Apply a background color to the graph elements
  
• Change the color of the graph font to white

Knowledge Base article 891826

Also see:
Ungroup and Animate



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powerpoint

Labels: Troubleshoot