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Thursday, February 04, 2010 – Permalink – Command Reference2003-2007-2010Those of you that are just now making the switch to the Ribbon world, will find this valuable.ComputerWorld.com See all Topics word <Doug Klippert@ 3:15 AM
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Tuesday, February 02, 2010 – Permalink – Office TrainingSuggestionsTechRepublic lists a number of areas that you might explore when training is needed for a new Office version.Here are a few:
See all Topics word Labels: Tutorials <Doug Klippert@ 3:54 AM
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Monday, February 01, 2010 – Permalink – Tips for Word and ExcelAlso some Windows hintsThis site has useful information about:
See all Topics word <Doug Klippert@ 3:33 AM
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Tuesday, January 26, 2010 – Permalink – Where's the TemplateFind and/change storage spotsDescribes the different template categories and the locations of templates in 2007 Office programs. Also describes the registry settings that control where to find your custom templates. Support.Microsoft.com See all Topics word <Doug Klippert@ 3:46 AM
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Monday, January 25, 2010 – Permalink – Character CodesHTML and ALT+Here's another table with the codes needed to insert characters that do not appear on the keyboard: Keyboard Shortcuts See all Topics word <Doug Klippert@ 3:46 AM
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Sunday, January 17, 2010 – Permalink – Merge Word to PDFNot just MailMerge anymoreSure, you can create a merged letter and have 30 pages of individualized information.What now? How do you create separately named documents to, maybe, send as attachments? Another task might be to convert those 30 docs to PDF. Oh, the hours wasted! Graham Mayor, a retired newsgroup junkie, offers a solution. It's a macro that will convert the merged output as individually named doc(x), and/or PDF files. I've used it, and now wonder what I can do with the time I'm saving.   GMayor.com Merge with Attachments See all Topics word <Doug Klippert@ 3:10 AM
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Monday, January 11, 2010 – Permalink – Merge Access with WordDatabase integration"You can merge Microsoft Office Access 2007 data with a Word 2007 document by using the Mail Merge Wizard. This demo shows you how to create a simple form letter and how to troubleshoot problems. You can also use this feature to create address labels or any other type of Word document in which you want to display Access data."Office.Microsoft.com See all Topics word <Doug Klippert@ 3:45 AM
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Wednesday, January 06, 2010 – Permalink – Typography and Word 7+Shape and displayHere are some suggestions about how to make your text easier to read."Ever wonder why some text seems easier to read than others? A few basic formatting changes can make reading text much easier. Factors like line spacing, font choice, font size and margins are key to legibility. " Office.Microsoft.com See all Topics word Labels: Fonts, Formatting <Doug Klippert@ 3:24 AM
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Sunday, January 03, 2010 – Permalink – Keyboard and Key TipsFinger it out2007 apps look different because of the ribbon, but the keyboard can still be used to speed up tasks. Microsoft has an online course that may help After completing this course you will be able to:Office.Microsoft.com/Training See all Topics word <Doug Klippert@ 3:54 AM
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Thursday, December 31, 2009 – Permalink – Forms in WordWith and without codeData entry forms can be designed and presented using VBA code. Another simpler way to do it is to construct a form directly in the Word document. "Have you ever been asked to fill out a form in a word processor, only to discover that when you attempted to enter information, the lines on the form moved all over the page? Not to mention that the form was difficult and time-consuming to fill out? Most people don't realize that you can easily create professional-looking forms in Word."
By Dian Chapman at TechTrax Also: Fun with Forms Cindy Meister See all Topics word Labels: Formatting, General, Tips, Tutorials <Doug Klippert@ 3:13 AM
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Saturday, December 19, 2009 – Permalink – Notes from WordImport it allOne technique that can be used when preparing a PowerPoint show, is to import material from an existing Word Outline. If the Word document is formatted with Heading styles, Heading 1 will become a new slide and the subsequent headings, 1 through 6 will become bullet points on the slide. It may be desirable to prepare notes for each slide while developing the Word outline. Notes don't appear on the slide, they are placed on a separate page that can be printed out for the speaker or handed out to the audience. Bill Dilworth has written a macro that moves information that has been formatted, say at Heading 6, and places it on the notes page: "This macro outline allows the user to use Word's "Send To PowerPoint" feature, then run this macro to get notes from MS Word to PowerPoint as notes. The macro allows you to set the text level you want to become the notes. Word Outline to Notes Page in PowerPoint See all Topics word <Doug Klippert@ 3:25 AM
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Tuesday, December 15, 2009 – Permalink – Change Insert Picture TargetFile locationIf you would like to specify the folder Word will default to when you go to Inset>Picture:
<Doug Klippert@ 7:24 AM
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Thursday, December 10, 2009 – Permalink – Templates are Digital StencilsMake your ownIf you have a document; such as a report or reoccurring newsletter, one way to reduce the production time is to create a template. These preformatted, boiler plated documents can then be fleshed out without having to reinvent the sardine. Here are some tutorials to help you along: AddBalance.com Template Basics About.com Word Templates See all Topics word Labels: Templates <Doug Klippert@ 3:55 AM
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Wednesday, December 09, 2009 – Permalink – SparklinesQuick graphic reinforcementA graph or chart can give the reader a visual representation of a great deal of data. Concepts or results can be more easily grasped by a well formatted graphic. Charts, usually, take up more space in a document than is absolutely required. Edward Tufte has come up with the concept of Sparklines (Sparklines:Intense, Word-sized Graphics) . These are small graphs about the same height and width as common words. They are not out of place in the text of a document. Sparklines give the reader a snapshot of the data that quickly supports the material being discussed.  See: Bisantz Sparklines The Sparkmaker can create Sparklines for Word, Excel, or PowerPoint. They can also be produced in HTML. See all Topics word <Doug Klippert@ 3:27 AM
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Monday, December 07, 2009 – Permalink – Hidden Macro Names and ShortcutsRevealedWord has built in macros to perform routine actions such as using the Format Painter to copy formatting. Rather than trying to guess the name or look up the shortcut keys, use this seldom mentioned trick to find toolbar macro names. Press the three key combination of Ctrl, Alt, and + (the plus sign on the Numbers keypad). The mouse pointer changes to a 4-leaf clover. Click on a toolbar icon. Word will display a form revealing the macro name and the assigned shortcuts.  (It works the same way in 2007-10) See all Topics word <Doug Klippert@ 7:22 AM
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Friday, December 04, 2009 – Permalink – Password BackgroundUnencryptedAlan Myrvold has written a background article on how Office handles passwords and what password strength means."Word, Excel, and PowerPoint have been able to password protect documents for several versions by setting the 'password to open'. What we felt could be improved was the ability to enforce password strength rules, similar to what may be required when logging into your computer at work."  See all Topics word <Doug Klippert@ 3:56 AM
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Tuesday, December 01, 2009 – Permalink – REDUSE MISSPELLINGSYou might be missing typos in tablesIf you've ever found typos in a table or list that you're positive you remember spell checking, chances are that the typos are in words that are purposely skipped during the spell check.By default, SpellChecker ignores words that are all upper-case or that have numbers in them. In most cases, this is probably fine. However, especially with purchased data, you'll occasionally come across tables where everything is capitalized. Fortunately, you can change the way SpellChecker works so that all words are included. To do so, run the SpellChecker on a data selection that will cause the Spelling dialog box to be displayed. Then, click the Options button and clear the Words In UPPERCASE and Words With Numbers check boxes. Finally, click OK and then Cancel. See all Topics word Labels: Spelling <Doug Klippert@ 3:46 AM
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Monday, November 30, 2009 – Permalink – Find the WordAnd ReplaceWord has one of the most complete and malleable Find/Replace systems of any application. Here is a 26 page report on how to use it from Editorium.com. While your there, sign up for the free newsletter. Advanced Find and Replace for Microsoft Word "One of Word's most powerful features, especially for editing, is Find and Replace using wildcards and character codes. This free tutorial (a Word document) will take you step by step through what you need to know. If you don't download anything else here, be sure to get this--and work your way through it. It's well worth the effort." Editorium.com/Freebies See all Topics word Labels: Spelling <Doug Klippert@ 3:08 AM
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Wednesday, November 25, 2009 – Permalink – Spell Check OnSpell check offYou can run Spelling and Grammar checking in Word by clicking on the ABC icon on the Standard toolbar (it's on the Review ribbon in Word 2007), going to Tools> Spelling and Grammar, or just hitting the F7 key. As you go through the document, you may find areas that you would like to correct. You don't have to close the Spell checker, just click into the document, make the changes and click Resume in the Spell checker dialog box. You can also flip focus to the document with Ctrl+Tab. Then go back to checking with Resume. See all Topics word <Doug Klippert@ 3:59 AM
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Sunday, November 15, 2009 – Permalink – Color NewsA multidiscipline subjectHere is a study about how color effects a reader's choice of concentration. It was intended for newspaper publishers, but the same knowledge can be used in Web design, PowerPoint, or any other reporting application. Word and Excel will also benefit. Color, Contrast, and Dimension in News Design ColorProject The Poynter Institute is a school for journalists, future journalists, and teachers of journalists. Poynter.org See all Topics word Labels: Tips <Doug Klippert@ 3:07 AM
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Thursday, November 05, 2009 – Permalink – Change Code to CommentsFast solutionWhen you're testing procedures, you can temporarily convert a block of VBA code to comments that will be ignored during a trial run. Doing so manually by inserting an apostrophe before each line of code can be a real chore. To simplify this task,
See all Topics word Labels: VBA <Doug Klippert@ 3:43 AM
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Friday, October 30, 2009 – Permalink – Thumbnail ViewsLittle pagesThe Thumbnail view can be used to see the layout of a page or to jump from one page to another. With Word 2003 and 2007, Thumbnail views are available in Normal, Print Layout, Outline, and Reading Layout views. Go to View>Thumbnails to display the Thumbnail pane to the left of your document. In 2007+ go to View>Navigation tab>Show. Thumbnail versions of your document will appear in a new pane to the left of your current document. Click on a thumbnail page and Word 2003/7 will automatically jump to the selected page.  See all Topics word <Doug Klippert@ 3:12 AM
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Friday, October 23, 2009 – Permalink – Calculation Tool in WordSelect and AddIn Excel an instant answer is displayed on the Status bar, when a series of numbers is selected. If you would like to calculate lists or columns of numbers in Word, look at ToolsCalculate. It will display the answer AND let you paste the result in your document. ToolsCalculate can be added to a menu or tool bar. Pre-2007, it is available through Tools>Customize.
MVPS.org FAQ This is left over from the halcyon days of Word 2.0 when Woody Leonard and Ed Bott were but children. In 2007-10,
 Of course, you could use formulas: MicroSystems.com See all Topics word <Doug Klippert@ 3:11 AM
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Sunday, October 18, 2009 – Permalink – Theses by the NumbersColour or Color?The University of Calgary has a step by step tutorial on how to write a thesis.
Included are Word Thesis Templates Some of the hints may provide you with some help even if you use the letter "U" in a more parsimonious manner. See all Topics word <Doug Klippert@ 3:57 AM
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Monday, October 12, 2009 – Permalink – Adjust a Page BorderFix the boxThere is a border around your title page, but the bottom line doesn't print. Usually the reason is that the bottom line (or on a landscape page, the right border) falls within your printer's unprintable area. Here are some suggestions for finding just where that area is and how to adjust your border so that it will print.
See all Topics word Labels: Formatting, Printing, Tips, Troubleshoot <Doug Klippert@ 3:20 AM
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Tuesday, October 06, 2009 – Permalink – Unicode is BigMore symbols and lettersThis free download lets you see and select more characters in the Unicode set. The Unicode Character Grid shows all assigned characters and private use characters in Unicode 5.2.  Here's a blog covering Scripts, Unicode, Character Encoding and BabelStone Stuff BableStone Blog See all Topics word Labels: Reference <Doug Klippert@ 3:24 AM
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Thursday, October 01, 2009 – Permalink – Guided HelpMicrosoft to the rescueGuided Help is a program that you can download from some Microsoft Knowledge Base articles. Depending on the task, Guided Help can automatically perform the task that is described in the article, or Guided Help can guide you through the steps to perform the task yourself.For Instance: Troubleshoot 2007-2003-2002 Word List of articles with Guided Help See all Topics word Labels: Addin, Tips, Troubleshoot <Doug Klippert@ 3:43 AM
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Friday, September 25, 2009 – Permalink – Format CleansingGo back to a simpler timeThere can come a time when a document becomes too complicated and the formatting appears more like mud. For most documents it's a good idea to use styles. These help standardize the formatting for the whole document. But what happens when the paragraph or word doesn't appear in the correct style? While a style is set for each paragraph, it can be overridden by separate formatting for all or part of the paragraph. When you paste in text from another document or web page, it will bring with it the formatting on the source page. Here's a quick shortcut that will remove all additional formatting from a selection and leave you with normal formatting. Ctrl+SPACEBAR Remove character formatting Ctrl+Q Remove paragraph formatting To clear up the whole document try: Ctrl+A Then one or both of the shortcuts. To just get back to Normal Style use: Ctrl+Shift+N See all Topics word Labels: Formatting, Shortcuts, Tips <Doug Klippert@ 3:42 AM
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Wednesday, September 23, 2009 – Permalink – Insert Page NumbersDon't get framedIf you use Insert>Page Numbers to number your document, the character will be contained in a frame. This can, sometimes, make formatting the Header or Footer difficult. A more versatile solution is to use Insert>Field. Look for PAGE and NUMPAGES. See: Word.MVPS.org: How to control the page numbering in a Word document "Page X of Y" gives wrong numbers Texas A&M University: Placing the page number correctly on a landscape page There is, also, an excellent discussion about how Word handles numbering at the Microsoft Word MVP FAQ Site See all Topics word <Doug Klippert@ 3:44 AM
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Saturday, September 12, 2009 – Permalink – Declaring Multiple VariablesDeclare each oneWhen setting up a macro in VBA, if you want to declare multiple variables in one line of code, be sure to specify the type for each variable, even if the variables are the same type. Avoid code like the following: Dim strFName, strLName, strMI As String In such a case, only the last variable, strMI, is actually declared as a String type. The first two variables are designated by default as Variant data types. To correctly declare the three variables, you would use the statement: Dim strFName As String, strLName As String, strMI As StringSee all Topics word Labels: VBA <Doug Klippert@ 3:56 AM
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Friday, September 11, 2009 – Permalink – AutoShapesDrawing bar objectsKim Hedrich has put together a series of basic articles on AutoShapes for TechTrax. AutoShapesPart 1 - How to draw circles, ovals, squares and rectangles; also modifying fill and line colour AutoShapes Part 2 - Fill Effects AutoShapes Part 3 - Shadows and 3-D AutoShapes - Text Inside a Shape See all Topics word <Doug Klippert@ 3:15 AM
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