Pick a flavor

The following file formats are built into Word.

• Web page
  
• Web page, Filtered
  
• Web Archive
  
• Plain Text
  
• Encoded Text
  
• Rich Text Format (RTF)
  
• XML
  
• Recover Text (import only)

The following text converters are set to the Run from My Computer installation state.

• Word 97-2003 & 6.0/95 RTF Converter
  
• Recover Text Converter
  
• Word 97 for Windows/Word 98 Macintosh

The following text converters are set to the Installed on First Use installation state

• WordPerfect 6.x Converter
  
• WordPerfect 5.x Converter
  
• Microsoft Works for Windows 7.0

Labels: Addin, General, Reference

Install more

A small amount of sample clip art images was included The 2007 Office systems and Office 2003 and is part of the "local collection" that is searched when you do not have Internet access to the Microsoft Office Online Clip Art and Media Web site. Office 2003 no longer included a media content CD with additional clip art. However, the Microsoft Office XP Media Content CD can still be installed locally or on a network share.

The Office XP Media Content CD contains approximately 35,000 clips that are a subset of the clips that are available on the Microsoft Office Online Clip Art and Media Web site. The Office XP Media Content CD was included with Microsoft Office XP Professional, Microsoft Office XP Standard, and Microsoft Publisher 2002 Deluxe Edition.

To install the contents of the Office XP Media Content CD on a computer, follow these steps:

1. Exit all programs that are running
   
   
2. Insert the Office XP Media Content CD into the CD drive or into the DVD drive
   (Hold down the SHIFT key to prevent the program from automatically starting. If Microsoft Windows Installer automatically starts, click Cancel)
   
   
3. Click Start, click Run, type the following command, and then click OK:
   

   msiexec.exe /i CD_drive:\CAG.MSI ADDLOCAL=ALL /qb

(CD_drive is the letter of the drive that contains the Office XP Media Content CD)

Labels: Graphics

Explicit protection

1. Open a module (start the VBA Editor)
   
   
2. Choose Tools>Options from the menu bar
   
   
3. On the Editor tab of the Options dialog box, select the Require Variable Declaration check box in the Code Settings panel
   
   
4. Finally, click OK

Labels: VBA

Merge Ahead!

Opening this will run the following SQL command:

SELECT * FROM C:\file_name.log

Data from your database will be placed in the document. Do you want to continue?

1. Open Registry Editor.
2. Locate, and then click the following registry key:
   
   HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Word\Options
   
   (Use 12.0 for Word 2007)
   
   
3. Click Edit, point to New, and then click DWORD Value.
   
   
4. Under Name, type:
   
   SQLSecurityCheck
   
   
5. Double-click SQLSecurityCheck.
   
   
6. In the Value data box, type:
   
   00000000

Labels: Merge

One picture can mess up a thousand words

Labels: Formatting, Graphics, Tips

Diet tips

The size of a Word document may be 20 to 50 times larger than a PowerPoint presentation when you send the presentation to Word.

1. Start PowerPoint.
   
   
2. On the File menu, point to Send To, and then click Microsoft Office Word.
   
   
3. Click Paste link, and then click OK.
   
   
4. In the resulting Word document, click Links on the Edit menu.
   
   
5. Select all the links that are listed, and then click Break Link.
   
   
6. Click Yes when you are prompted.
   
   
7. Save the Word document.

When you eliminate the OLE overhead, you can reduce the size of the Word document by 90 percent

Labels: Tips

Could Of or Could Have?

"Looking for a specific rule to help you in your writing? Trying to decide between two similar words? A grammar checker helps you, but does not tell you why. Grammar checkers also miss many errors, especially those having to do with names, punctuation, sounds, and style.

Some of you may have a full grammar textbook stored on your disk somewhere, but it is a nuisance to access and use.

Grammar Slammer takes care of both problems in an easy-to-use format. Grammar Slammer contains the rules and tips you need to write your best and make yourself clear. Grammar Slammer uses the familiar Web Page format to make it easy to find what you are looking for. It even has an easy-to-use glossary to help with those grammatical terms you can't remember. It will truly Slam your Grammar Agony!"

Labels: Reference

Word makes judgments

1. Type the following text:
   
   This line will test how styles and formatting work in Word.
   
   
2. Select all the text, and then apply italic formatting.
   
   
3. Select all the text, and then apply a style such as Heading 1.
   
   You notice that italic formatting is not retained.
   
   
4. Select all the text, apply the Normal style, and then remove the italic formatting.
   
   
5. Select "work in Word" in the text, and then apply the italic formatting.
   
   
6. Select all the text, and then apply the Heading 1 style.
You notice that the italic formatting is retained.

'This behavior occurs because Word uses a specific rule to determine whether to apply a style to selected text. According to this rule, Word applies a style depending on the percentage of the selected text that already has formatting applied. For example, if you already applied formatting to less than 50 percent of the selected text, this formatting is retained when you apply a style. If the selected text includes multiple paragraphs, Word first calculates the percentage of text that is formatted in the first paragraph. Then, it examines the paragraphs in the same range. If the formatting that is applied to the text in the paragraphs that follow the first paragraph differs from most of the formatting in the first paragraph, Word does not apply the style to the following paragraphs. Therefore, the formatting is retained in these paragraphs."

Labels: Formatting

Use your own

1. Choose Document Information in the list of Categories
   
2. In the list of Field Names, choose DocProperty
   
3. Click the Field Codes button
   
4. Add the property name to the Field
   
5. Click OK
   
6. Click OK. Word to inserts the value.

Labels: Documents, Formatting, General, Reference, Tips

That was no font, that was my typeface

Words into Type

Stop Stealing Sheep & Find Out How Type Works

The Elements of Typographic Style

by Robert Bringhurst ISBN 0881791326

A font can be defined as a collection of characters with the same style and size. A typeface is the design of the characters regardless of size or style. The terms are used interchangeably today.

Labels: Fonts

Old trick

Labels: Shortcuts, Tips

Search with Excel, Word, PowerPoint

"Google Search 6.0/7.0 places a new sub-menu item under the Help menu of whatever program you call it from. When that item is selected, up pops a user-friendly interface. This allows a largely intuitive completion and execution of a Google Search.

On clicking the Search button a lot goes on behind the scenes.

• Your default (i.e. your usual) web browser is loaded and, without further instructions,
  
• It's off to the Google Advanced Search Page.
  
• It then fills in an Advanced Query to your specifications
  
• Executes that query.
  
• Once results are found (or not found) you are shown those results just as if you had carried out all of the steps of the process."
  

Labels: Addin

What the other guy says has weight

"In my presentations, I may have several slides which feature a quote from a famous (sometimes not so famous) individual in the field. The quote may be a springboard into the topic or serve as support or reinforcement for the particular point I'm making. A typical Tom Peters presentation at one of his seminars, for example, may include dozens of slides with quotes. "I say that my conclusions are much more credible when I back them up with great sources," Tom says."

"Computers are useless. They can only give you answers.
Pablo Picasso"

Labels: Tips

Some more of those things I'm sure I used to know

"Bell Labs engineer, Don Macpherson, went to instruct their first client, the Mayo Clinic, in the use of the new (touch tone phone system). He felt the need for a fresh and unambiguous name for the # symbol. His reasoning that led to the new word was roughly that it had eight points, so ought to start with octo-. He was apparently at that time active in a group that was trying to get the Olympic medals of the athlete Jim Thorpe returned from Sweden, so he decided to add thorpe to the end."

Labels: Fonts, Formatting, Reference

Sized and numbered

"If you don't want to spend money on an add-in, or use VBA; and are willing to do a bit more work yourself, here is the method I use. I've produced booklets up to 100 pages long this way, and it works quite satisfactorily for me."

"The WordBookletTemplates.zip file contains Microsoft Word templates for 4, 8, 12, 16, 20, 24, 28, and 32 page booklets, with and without page numbers (16 templates in all). I think I developed these with Microsoft Word 97 and I've never made any changes to them. They use a series of text boxes that flow from one to the other to get the text where it is supposed to be in the booklet."

Labels: Formatting, Printing, Tips

When the project seems overwhelming

"Have you ever had a document with ten, twenty, or even 100 images, and then as an afterthought decided you wanted to add a caption to each of those images? This is an easy task through the user interface (UI). All you have to do is select each image, one at a time, and choose Insert, then Reference, then Caption. Unfortunately doing this through an image-heavy document is a boring chore and takes up a lot of time.

Fortunately, the Word object model lets you to apply a caption to a selected object. An add-in that does this for you is only a small chunk of code away. The sample add-in accompanying this article demonstrates how to do this. It also demonstrates many other details about working with shapes and images in Word programmatically that are useful to know about."

Labels: Graphics, Tutorials, VBA

What grade are you?

1. On the Tools menu, click Options, and then click the Spelling & Grammar tab
   
2. Select the Check grammar with spelling check box
   
3. Select the Show readability statistics check box, and then click OK
   
4. On the Standard toolbar, click Spelling and Grammar
5. In 2007, click the Office button in the upper left corner. Click Word Options. Choose Proofing and When correcting spelling and grammar in Word.

Each readability score bases its rating on the average number of syllables per word and words per sentence.
Flesch Reading Ease score Rates text on a 100-point scale; the higher the score, the easier it is to understand the document. For most standard documents, aim for a score of approximately 60 to 70. The formula for the Flesch Reading Ease score is: 206.835 - (1.015 x ASL) - (84.6 x ASW) where: ASL = average sentence length (the number of words divided by the number of sentences) ASW = average number of syllables per word (the number of syllables divided by the number of words)
Flesch-Kincaid Grade Level score
Rates text on a U.S. school grade level. For example, a score of 8.0 means that an eighth grader can understand the document. For most documents, aim for a score of approximately 7.0 to 8.0.
The formula for the Flesch-Kincaid Grade Level score is:
(.39 x ASL) + (11.8 x ASW) - 15.59

posted by  Anonymous

Labels: General, Tips

Tiny code snippets

Microsoft has included a number of code pieces that you can use without having to haul out the VBA editor. These codes handle such things as page numbers, Table of Contents, Merge data and more.

"Some 80-plus fields are built into Word that provide information about the file and the user; store, display, and manipulate reference information; and link the document to other applications - all without a bit of code."

Automate Word Documents with Minimal Code
By Cindy Meister


Cindy Meister is a Word MVP.

She also works with bobbin-lace. Here is a sample of a Honiton lace butterfly.

Also:

AddBalance.com:
Using { Fields } in Microsoft Word

GMayor.com
Formatting Word Fields with Switches

Labels: Fields, Tips, Tutorials

Minimize white space

"When justifying text in Microsoft Word use the hyphenation feature to improve the look of your page. (Without hyphens). . . unnecessary 'white space' is distributed throughout. When hyphenation is turned on the overall typographic color of the page is much more even. To enable this feature in Microsoft Word do the following: After you have justified the columns in your document, choose from the "Tools menu" > Language > then from the dropdown menu, choose "Hyphenation", then choose "Automatically hyphenate document"

Labels: Fonts, Formatting, Tips

Free business advice

SCORE's 10,500 volunteers have more than 600 business skills. Volunteers share their wisdom and lessons learned in business. Our volunteers are working/retired business owners, executives and corporate leaders.

• SCORE offers Ask SCORE email advice online.
  
• Face-to-face small business counseling at 389 chapter offices.
  
• Low-cost workshops at 389 chapter offices nationwide.
  
• "How to" articles and business templates

A Business Plan for a Start-up Business

Microsoft Word

A Business Plan for an Established Business

Microsoft Word

Bank Loan Request for Small Business

Microsoft Word

Break-Even Analysis

Excel

Competitive Analysis

Microsoft Word

Financial History & Ratios

Excel

Loan Amortization Schedule

Excel

Opening Day Balance Sheet

Excel

Personal Financial Statement
Excel

Projected Balance Sheet

Excel

Start-up Expenses

Excel

4-Year Profit Projection

Excel

12-Month Cash Flow Statement

Excel

12-Month Profit and Loss Projection

Excel

12-Month Sales Forecast

Excel

Labels: Templates

A baker's dozen of ideas

Display the word "more" at the bottom of every page except the last page.

Insert an "if" field into the footer.

The field in this case will be a compound entity that consists of two fields nested within a third field.

{ IF { PAGE } = { NUMPAGES } "" "more" }

1. Position cursor where you want the field.
   
2. Press Ctrl+F9 to insert the field braces.
   
3. Type the field expression as it appears below, using Ctrl+F9 and arrow keys as needed to keep text within the various braces as you type.
   { IF { PAGE } = { NUMPAGES } "" "more" }
   
4. Select the entire expression.
   
5. Right-click the selection and choose Toggle Field Codes.
   (or use Alt+F9)

Labels: Documents, Inserts, Tips

VBA examples and instructions

"You can look at the world as split into applications that store data (databases) and applications that present information, such as Microsoft Office Word 2003 and Microsoft Office PowerPoint 2003. Increasingly, the end user demands to display database content in documents and presentations.

While Word does provide some tools for displaying tables from databases in its documents, these are somewhat rudimentary, they require a basic understanding of how the database is built, and using them involves a number of steps. In addition, there may also be security and access issues involved, requiring additional layers of protection.

The developer is therefore increasingly confronted with the task of transferring data into Word, whether in the form of tables, or as part of the document text. This article considers some of the major aspects of using the Word object model to work with tables."

• Introduction to Automating Tables
  
• Creating Tables Programmatically in Word
  
• Populating Word Tables with Data
  
• Adding Linking in Word Tables Programmatically
  
• Extracting Data from Word Tables Programmatically

Labels: Tables, VBA

Accessibility Shortcuts

Several resources are available to help increase speed and effectiveness for keyboard users. Here are keyboard shortcuts for leading Microsoft products that help save time and effort and provide an essential tool for some people with mobility impairments.

• Internet Explorer 7/6/5/4
  
• Office (2007/2003/XP/2002/2000/97)
  
• PhotoDraw
  
• PowerPoint
  
• Producer
  
• Publisher
  
• Windows (Vista/2003/XP/2000/98/ME/NT)
  
• Windows Media Player
  
• Windows Movie Maker
  
• Windows XP Media Center Edition 2005

Labels: Shortcuts

One big page

Noncontiguous pages

Type the page numbers with commas between them. Type the range of pages with a hyphen between the starting and ending numbers in the range. For example, to print pages 2, 4, 5, 6, and 8, type 2,4-6,8

A range of pages within a section

Type p page number s section number. For example, to print pages 5 through 7 in section 3, type p5s3-p7s3

An entire section

Type s section number. For example, type s3

Noncontiguous sections

Type the section numbers with commas between them. For example, type s3,s5

A range of pages across sections

Type a range of page numbers and the sections that contain them with a hyphen between the starting and ending numbers in the range. For example, type p2s2-p3s5

Labels: Merge, Printing

Remember it the way you want to

"Most communities in the fifties had small town print shops that doubled as printers of local news and advertising papers. These printers could not afford graphic artists so they used stock clipart supplied by large companies who distributed common graphics for use in advertising sections of the papers. They were provided for the printer in lots of categories to meet any advertiser's needs."

Labels: Graphics

Different picture to every letter in a mail merge

1. Open the Excel worksheet that you use as the mail merge data source.
   
   
2. Insert a new column that has a column heading such as Picture.
   
   
3. For each row of the Excel worksheet, insert in the Picture column the path and the file name of the picture that you want to use for that record of the data source. Additionally, enclose the path and the file name in quotation marks (").
   
   For example, copy the path and the file name of the picture in Windows Explorer. Then, paste the path and file name into the Excel worksheet.
   
   Note The path and the file name of each picture in the Picture column will appear similar to the following example:
   
   "C:\Documents and Settings\username\My Documents\My Pictures\foldername\filename.jpg"
   
   
4. On the Edit menu, click Replace. Then, replace each instance of a single slash mark (\) with double slash marks (\\) in each path.
   
   For example, each path should now look similar to the following example:
   
   "C:\\Documents and Settings\\username\\My Documents\\My Pictures\\foldername\\filename.jpg"
   
   
5. Save and then close the Excel worksheet. Then, quit Excel.
   

1. Open the mail merge main document.
   
   
2. If the Excel data source is not attached, attach the data source. To do this, go to Step 3 of 6 in the Mail Merge task pane. Click Browse, and then attach the Excel data source.
   
   
3. Click Next: Write your letter.
   
   
4. In the mail merge main document, move the insertion point to the location where you want the picture to appear.
   
   
5. On the Insert menu, click Field.
   
   
6. In the Field dialog box, click IncludePicture under Field names, and then click OK.
   
   Note You may receive the following error message:
   
   Error! Filename not specified
   
   
7. Press ALT+F9 to display the field codes in the mail merge main document. You will see a field that is similar to the following field:
   
   { INCLUDEPICTURE \* MERGEFORMAT }
   
   
8. Move the insertion point into the field immediately following INCLUDEPICTURE.
   
   
9. Press the SPACEBAR, and then click More items on the Mail Merge task pane.
   
   
10. In the Insert Merge Field dialog box, click the picture merge field, such as Picture, and then click Insert.
    
    
11. Click Close to close the Insert Merge Field dialog box.
    
    The INCLUDEPICTURE field should now look similar to the following field:
    
    { INCLUDEPICTURE { MERGEFIELD "Picture" } \* MERGEFORMAT }
    
    
12. Press ALT+F9 to hide the field codes in the mail merge main
    
    
    
13. Click Next: Preview your letters.
    
    
    
14. Click Next: Complete the merge.
    
    
15. In the Mail Merge task pane, click Edit individual letters.
    
    
16. In the Merge to New Document dialog box, click OK.
    
    
17. On the Edit menu in the merged document, click Select All.
    
    
18. Press F9 to update the fields in the merged document.
    (Word mail merges are not dynamic)
    
    
19. To print your letters from the merged document, click Print on the File menu. Each printed letter will contain the picture that you specified in the Excel data source.

Labels: Merge

Collection of Word explanations

For new users of Microsoft Word

Basic concepts - Introduction

Styles in Microsoft Word

Tips for understanding styles

Formatting

How the Styles and Formatting pane works

Numbering, Bullets, Headings, Outlines

How to control bullets

Templates

What is the relationship between a Word document and its template?

Layout

How to keep a figure on the same page as its caption

Sharing Microsoft Word documents

What happens when I send my document to someone else?

Labels: General, Tips, Tutorials

Sprinkle carefully

• Display clip-related toolbars
  
• Customizing your clip art
  
• Cropping
  
• Sizing
  
• Adding text wrapping
  
• Blurring
  
• Rotating and flipping
  
• Adding a drop shadow

Labels: Graphics

Top and bottom

Labels: Documents, General, Tips, View

Yes, you can!

(Word 2007
Click the Microsoft Office Button, and then click Word Options.On the Display menu, click to select the Print background colors and images check box under Printing Options, and then click OK.)

Go to the Print tab and on the Include with document section,
put a check next to "Background colors and images" and click OK.



Now when you apply Theme formatting it will be printed as well as the text.
(A caveat might be that on a black and white printer, the result can appear muddy)

To apply a theme to a document go to Format>Theme. These are the same themes (colors, graphics and fonts) used in FrontPage.

This Knowledgebase article also offers suggestions on how to get around the problem in Word 2002.
Word 2003 or Word 2002 document that includes a background



See all Topics
word

Labels: Customize, Printing

$ lost

If you don't see DDE, check Show all.

Also see:

Answer Box:
Numbers don't merge right in Word

and:

Cindy Meister:
Mail Merge FAQ

Here are some other Mail Merge resources:
Mail Merge Links



See all Topics
word

Labels: Merge