Use your own

1. Choose Document Information in the list of Categories
   
2. In the list of Field Names, choose DocProperty
   
3. Click the Field Codes button
   
4. Add the property name to the Field
   
5. Click OK
   
6. Click OK. Word to inserts the value.

Labels: Documents, Formatting, General, Reference, Tips

A baker's dozen of ideas

Display the word "more" at the bottom of every page except the last page.

Insert an "if" field into the footer.

The field in this case will be a compound entity that consists of two fields nested within a third field.

{ IF { PAGE } = { NUMPAGES } "" "more" }

1. Position cursor where you want the field.
   
2. Press Ctrl+F9 to insert the field braces.
   
3. Type the field expression as it appears below, using Ctrl+F9 and arrow keys as needed to keep text within the various braces as you type.
   { IF { PAGE } = { NUMPAGES } "" "more" }
   
4. Select the entire expression.
   
5. Right-click the selection and choose Toggle Field Codes.
   (or use Alt+F9)

Labels: Documents, Inserts, Tips

Top and bottom

Labels: Documents, General, Tips, View

Make your own

Here's a collection of free templates:

Southworth.com
Free Award And Certificate Templates

EducationWorld.com:
Award Certificates

BrainyBetty.com
Certificate Templates
(These are PowerPoint templates)

Office.microsoft.com:
Certificates
(86 Certificates, labels, etc. Word, PowerPoint, and Publisher)



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word

Labels: Customize, Documents, Templates

Recover zapped files

The AutoRecover feature does not replace the saving of a document. There is no feature in Word to automatically save your document files. You must periodically save your documents.

What Is the AutoRecover Feature in Word?

How Word creates and recovers the AutoRecover files

"When you perform a full save of your file, there is no way to go back to your original version. If the document was saved automatically, in many instances data would be lost because a full save is irreversible.

In contrast, AutoRecover does not overwrite your original file; this allows you to back out of most errors just by not saving changes when you close the file.

An AutoRecover file is created or updated each time there are changes that have not been saved at the end of the preset time period. You should perform a full save specifically based on progress you've made in your document rather than arbitrarily at regular time intervals.

NOTE: Another way to protect your work and maintain all of your changes is to use the Versions command on the File menu."

Also:

Word.MVPS.org:
How can I make Word save or back up my document automatically?

By design, Microsoft Word does not create an AutoRecover file when you are working in a master document, because the AutoRecover file format is not compatible with the master document file format.

When you use Word as your e-mail editor, Word does not create an AutoRecover (AutoSave) file of your e-mail message.



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word

Labels: Documents, Tips

Avoid the squiggles

1. Select the text you would like the spell checker to skip.
   
   
2. Next, select Tools>Language Set Language from the menu bar.
   
   
3. In the Mark Selected Text As list box, select the (No Proofing) option and then click OK.

From now on, the spell checker will skip over the text you selected without flagging any spelling or grammatical errors.

Alan Wyatt's WordTips site has a comprehensive list of spell checker links:
Spelling and Grammar Checking

BTW:
If you want to spell check Web forms and information boxes you fill out using Internet Explore, look at ieSpell:

"ieSpell is a free Internet Explorer browser extension that spell checks text input boxes on a webpage. It should come in particularly handy for users who do a lot of web-based text entry (e.g. web mails, forums, blogs, diaries).

Even if your web application already includes spell checking functionality, you might still want to install this utility because it is definitely much faster than a server-side solution. Plus you get to store and use your personal word list across all your applications, instead of maintaining separate ones on each application."

ieSpell.com



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word

Labels: Documents, Reference, Tips

Creating sequentially numbered documents

In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear and create an AutoNew macro, as follows:

Sub AutoNew()
Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order")
If Order = "" Then
  Order = 1
Else
  Order = Order + 1
End If
System.PrivateProfileString("C:\Settings.txt", "MacroSettings", "Order") = Order
ActiveDocument.Bookmarks("Order").Range.InsertBefore Format(Order, "00#")
ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#")
End Sub 

If you do not need to display the number in the document, but just want to save it with a sequential number, there is no need to create the bookmark in the template and you should then delete the second last line of the code.

Article contributed by Doug Robbins
Word MVP Site

Microsoft Knowledgebase:
Macro to Increment Invoice Number to New Form Document

WordTips:
Sequentially numbered Labels

Here's a further discussion including methods to create sequential ticket numbers:

Here's the PDF version:
Word Field Codes Revealed



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word

Labels: Documents, Fields, Formatting, Tutorials

Clean it up

Also see:
Charles Kenyon's Word Users Guide:

Confidentiality and MetaData in Word Documents

Microsoft downloads:
Office 2003/XP Add-in: Remove Hidden Data
With this add-in you can permanently remove hidden data and collaboration data, such as change tracking and comments, from Microsoft Word, Microsoft Excel, and Microsoft PowerPoint files.

This add-in is not compatible with the 2007 Office system. The Document Inspector feature in the 2007 Office system replaces this add-in. For more information see Office 2007 Resource Kit and the online Help topic.



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word

Labels: Documents, Reference, Tips

Custom content

• The curly brackets { } cannot be entered from the key board. Either use Insert>Field, or Ctrl+F9.
  
• Word uses spaces in the If..Then..Else statement.
  
• The last two quote marks "" are "empty" , so nothing will be entered.
  
• Notice the \\ in the path statement. A path is not needed if the Main document is in the same folder as the letters.
  
• To see the field codes, use Alt+F9 to toggle the view on and off.

Letters 1 and 2 can have completely different texts, formats and layouts. One can be an invitation to a sale, the other can be a dunning letter.
(To carry over different formatting, leave out the \* MERGEFORMAT switch)

After setting up the main document for mail merging, insert all of the fields you want to merge.

Copy the individual fields and paste them in the correct locations in Letter 1 and 2.

Go back to the main document and erase all of the text and fields EXCEPT for the IF statements.

Letters 1 and 2 do not have to be set up a merge docs, or connected to a data source. Their text will be inserted in the Main document depending on the field type.

Labels: Documents, Fields, Merge, Tutorials

Demo tutorial

You can control when Word decides to break for a new page.

Ctrl+Enter is the keyboard shortcut, but there are a number of variations.

This MS link has both Demos and text tutorials.
Page breaks

BTW; a merged document is made up of Section breaks, not Page breaks.

For ease of printing, Replace ^b with ^m



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word

Labels: Documents, Formatting, Tips, Tutorials

You can lead a tab to ...........

Fred Smith.........................$44.59

This makes your list easier to read

1. Select the line on which you want to create a tab
   
   
2. Click on the Format menu and click on the Tabs menu item
   (you will see the Tabs dialog box)
   
   
3. In the Tab Stop Position field enter the distance to the last column: 5", 6" or what ever is appropriate
   
   
4. Then select the tab alignment; Decimal, Right, Center or Left
   
   
5. Select the type of leader to use
   
   
6. Click Set and then OK
   

Enter the name, or first entry, and then touch the Tab key.

Word will automatically enter as many leading characters as required.

When you can type the amount, it will be aligned on the decimal or any other alignment you might have chosen.

Here's what it looks like in Word 2007

Also:

University of Florida handout:
Word Tabs Doc

WordTips Online Answers:
Tips on Word tabs

OfficeLetter.com:
Favorite Word tips #2

About.com:
Creating Tab Leader Lines

Fab Tabs
Uncover the magic of using tabs



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word

Labels: Documents, General

Changes in '07

For a number of reasons, including collaboration, documents need to be reconciled. A resultant or master document must be distilled from different versions.

Here are some directions:

Compare - Combine

Comparing and Combining Documents

Back in the old days of 2003, you could save "versions" of documents. That's gone:
Bye-Bye Versions



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word

Labels: Documents

Get a Job

If your job is to collect job applications, look at:

MSDN:
Creating and Applying an XML Resume Template in Microsoft Office Word 2003

Word 2003: Sample XML Resume Template

Smart Documents Resume Sample Application

Want to work for Microsoft?

Microsoft's Zoe Goldring and Gretchen Ledgard:
What is it like to interview at Microsoft?

Chris Sells:
Interviewing at Microsoft Blog:Technical Careers@Microsoft

The real first impression
The journey of a resume



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word

Labels: Documents, General, Templates

Divided Doc

Labels: Documents, View

2007 feature

"What if you write a paper for your literature class, but an educational journal wants to publish it? You used MLA style for formatting the citations and bibliography, but the journal uses APA style. It would be tedious to edit every citation and revise the bibliography to switch them from one style to the other. Fortunately, Office Word 2007 can switch bibliography styles. Choose a different style, and Word automatically reformats all the citations and the bibliography.

What about the next time that you write a paper on a related subject? If your specialty is Mark Twain, you will probably cite many of his same works in more than one paper. Word stores your master list of sources for you. Whenever you start a new paper, you can choose from your list of sources for the citations that you make in that paper."

Academic features: citation & bibliography tools

Previous versions
Footnote, Endnote, and Bibliography Questions



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word

Labels: Documents

Not everyone is going to jump at once

Microsoft Office Word, Microsoft Office Excel, and Microsoft Office PowerPoint versions 2000 through 2003 cannot natively open documents that are stored in the Office Open XML Formats in 2007 Microsoft Office programs.

You can install the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats to open or to save 2007 Office files.

Microsoft Office XP and 2003

Word, Excel, and PowerPoint

After you install the Compatibility Pack, you can use your existing version of Word, Excel, and PowerPoint to open, edit, and save the file formats that are new to Word 2007, Excel 2007, or PowerPoint 2007. For example:

• You can open Word, Excel, or PowerPoint 2007 files by double-clicking them exactly as you do with your existing Word, Excel, and PowerPoint presentation(s).
  
• You can save Word, Excel, or PowerPoint 2007 files by clicking the Save button in your version of Word, Excel, or PowerPoint.

Microsoft Office 2000

Word, Excel, and PowerPoint

Word 2000

• After you install the Compatibility Pack, you can open, edit, and save the document file formats that are new to Word 2007 within Word 2000.
  
• You can open files in the formats that are new to Word 2007 by double-clicking the files.
  
• You can save files in the formats that are new to Word 2007 by clicking Save in Word 2000.

Excel 2000 and PowerPoint 2000

• After you install the Compatibility Pack, you can open and save the file formats that are new to Excel 2007 and to PowerPoint 2007 from the Microsoft Windows operating system.
  
• You can open files in the formats that are new to Excel 2007 and to PowerPoint 2007 by double-clicking the file on the desktop, in the My Documents folder, or in Microsoft Windows Explorer.
  
• You can save files in the formats that are new to Excel 2007 and to PowerPoint 2007 by right-clicking an Excel 2000 file or a PowerPoint 2000 file and then clicking Save As.

Labels: Addin, Documents

Plan ahead

"I can't leave the topic of typesetting without explaining some of the things I learned on the last book I typeset--in Microsoft Word. The book had more than 400 pages and several hundred footnotes, and Word would have handled it better if I'd been more particular about the following:"

Typesetting Tips for Word

Charles Kenyon has some more tips including don't use Master Documents.

Master Documents

Master documents are available in 2007, (in Outlineview), but I have not tried the feature yet.


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Labels: Documents