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  Friday, February 26, 2010 – Permalink –

Word Features

New or reacquaint

2007 came up with a number of new and impoved features. Most are the same in 2010.
Here's a description of some built in tools.

Beyond the Ribbon

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<Doug Klippert@ 3:31 AM

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  Thursday, February 04, 2010 – Permalink –

Command Reference


Those of you that are just now making the switch to the Ribbon world, will find this valuable.

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<Doug Klippert@ 3:15 AM

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  Monday, February 01, 2010 – Permalink –

Tips for Word and Excel

Also some Windows hints

This site has useful information about:

  • Word
  • Word VBA
  • Excel
  • Excel VBA

  • Windows

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<Doug Klippert@ 3:33 AM

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  Thursday, December 31, 2009 – Permalink –

Forms in Word

With and without code

Data entry forms can be designed and presented using VBA code. Another simpler way to do it is to construct a form directly in the Word document.
"Have you ever been asked to fill out a form in a word processor, only to discover that when you attempted to enter information, the lines on the form moved all over the page? Not to mention that the form was difficult and time-consuming to fill out? Most people don't realize that you can easily create professional-looking forms in Word."

  • Part I: Create professional looking forms in Word

  • Part II: Adding Automation to your Word forms

  • Part III: Learn more about VBA macros to automate your form

  • Part IV: Use custom dialog boxes in your Word forms

  • Part V: Linking your AutoForm to a database
Please Fill Out This Form!

By Dian Chapman at TechTrax


 Fun with Forms

Cindy Meister

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<Doug Klippert@ 3:13 AM

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  Friday, October 30, 2009 – Permalink –

Thumbnail Views

Little pages

The Thumbnail view can be used to see the layout of a page or to jump from one page to another.

With Word 2003 and 2007, Thumbnail views are available in Normal, Print Layout, Outline, and Reading Layout views. Go to View>Thumbnails to display the Thumbnail pane to the left of your document. In 2007+ go to View>Navigation tab>Show.

Thumbnail versions of your document will appear in a new pane to the left of your current document. Click on a thumbnail page and Word 2003/7 will automatically jump to the selected page.

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<Doug Klippert@ 3:12 AM

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  Friday, September 04, 2009 – Permalink –

Place Marker

If it's broke, fix it

To return to your last edit point, press Shift+F5. For instance, if you have copied and want to return to where you were in order to paste.

Press Shift+F5 again to go to up to the last three edit points, or a fourth time to return to where you started.

In Word 97 you could use this when you first open a document, to go straight back to where you last edited.

There was a change with 2000+ that broke this. The \PrevSel1 bookmark is destroyed when the document is saved.

The Word MVP site has a fix and some other interesting suggestions:

GoBack (Shift+F5) doesn't work in some newly-opened documents
Here are the bookmarks from ’97:
Predifined bookmarks

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<Doug Klippert@ 3:49 AM

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  Friday, August 14, 2009 – Permalink –

Digital Signatures

How do I know it's real?

If you find a need to provide some sort of certification that your document has not been tampered with and is the rel thing, you might consider a digital signature.

This Microsoft Support article discusses the process.
What is a digital certificate?

What is a digital signature?

What occurs when I use a digital signature?

What Word files can I sign?

How can I obtain a digital signature?
  • Method 1: Obtain a digital certificate from a certification authority
  • Method 2: Create your own digital certificate
    Description of digital signatures and code

    Here's information for Excel.

    Digital Signatures for Excel

    See all Topics

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    <Doug Klippert@ 3:00 AM

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      Friday, July 17, 2009 – Permalink –

    Save Clean Document

    Protect your layout

    Sometimes a Word document does not open as well laid out as you intended.

    The page numbers may be off (the numbers may be repeated).

    Formatting marks may be displayed (not a big thing, but not neat).

    This can happen if:

    • You open the document from a Microsoft Outlook e-mail attachment.
    • The Allow starting in Reading Layout option is turned on in Word.
    • The table of contents in the document is three or more pages long.
    • The document was saved in the page layout view.
    Microsoft offers these suggestions to prepare your baby for its best look. When you send a Word document as an e-mail attachment, make sure that you save the document in normal view before you send the document. Turn off reading layout view
    1. Start Word.
    2. On the Tools menu, click Options.
    3. Click the General tab, click to clear the Allow starting in Reading Layout check box, and then click OK.
    Turn off all formatting marks
    1. Start Word.
    2. On the Tools menu, click Options.
    3. Click the View tab, click to deselect the All check box under Formatting marks, and then click OK.
    Manually update all the page numbers
    1. Open the Word document.
    2. Select the table of contents in the document, and then press F9 to update all the page numbers.
    The page numbers in the TOC are incorrectly displayed

    See all Topics

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    <Doug Klippert@ 3:47 AM

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      Sunday, July 12, 2009 – Permalink –

    Plain Numbers

    I'd Like to Make It Clear

    Plain Figures is a method of transforming statistical and financial data into figures, tables and graphs that people readily understand.

    Have you ever:
    • squinted your eyes trying to see the numbers in a PowerPoint presentation?

    • scratched your head at a charity leaflet with an indecipherable pie chart titled 'Where your donation goes' ... and set it aside?

    • missed discussion at a meeting because you were busy trying to figure out the figures?

    • put aside a graph or table, thinking "I'm not good with numbers."?

    Then you know how important the clear display of numerical information can be. Common problems People have trouble using numerical information for many reasons. Most commonly, authors don't know:
    • what to include: when unsure what numbers are important, people frequently display them all, overpowering the reader with irrelevance.

    • which format to use: the choice between text and table, table and chart, bar and pie.

    • how to use the technology effectively: computer software generates graphs easily, but the results hide your point behind incomprehensible chartjunk.

    • how to explain the information: selecting the right words for titles, columns and captions.

    Plain Figures is a partnership between Sally Bigwood, located in Wakefield, Yorkshire, UK, and Melissa Spore, who divides her time between Toronto and Saskatoon, Canada. Sally and Melissa are sisters and both have dual citizenship in the United States. See all Topics

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    <Doug Klippert@ 3:02 AM

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      Wednesday, July 01, 2009 – Permalink –

    Word Converters

    Pick a flavor

    There are fewer word processing formats to worry about than there used to be.
    For those that remain, MS Word provides "translators" or converters.

    The following file formats are built into Word.
    • Web page
    • Web page, Filtered
    • Web Archive
    • Plain Text
    • Encoded Text
    • Rich Text Format (RTF)
    • XML
    • Recover Text (import only)
    The following text converters are set to the Run from My Computer installation state.
    • Word 97-2003 & 6.0/95 RTF Converter
    • Recover Text Converter
    • Word 97 for Windows/Word 98 Macintosh
    The following text converters are set to the Installed on First Use installation state
    • WordPerfect 6.x Converter
    • WordPerfect 5.x Converter
    • Microsoft Works for Windows 7.0
    Description of the text converters that are available with Word 2003

    Additional text converters and image filters are available in the Microsoft Office File Converter Pack< See all Topics

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    <Doug Klippert@ 3:49 AM

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      Saturday, May 09, 2009 – Permalink –

    Custom Properties

    Use your own

    If you look at Properties on the File menu, you will see a number of entries. You can also create your own custom properties.

    Click the Custom tab and add what you want.

    To insert your own properties in a document, use Insert>Fields

    1. Choose Document Information in the list of Categories
    2. In the list of Field Names, choose DocProperty
    3. Click the Field Codes button
    4. Add the property name to the Field
    5. Click OK
    6. Click OK. Word to inserts the value.

    Here's the "click path" for 2007:

    Creating word custom doc properties from code

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    <Doug Klippert@ 3:45 AM

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      Saturday, March 21, 2009 – Permalink –

    Readability Evaluation

    What grade are you?

    Word has a built in tool to determine the level of reading difficulty of a document.

    To see the statistics:
    1. On the Tools menu, click Options, and then click the Spelling & Grammar tab
    2. Select the Check grammar with spelling check box
    3. Select the Show readability statistics check box, and then click OK
    4. On the Standard toolbar, click Spelling and Grammar
    5. In 2007, click the Office button in the upper left corner. Click Word Options. Choose Proofing and When correcting spelling and grammar in Word.
    When Microsoft Word finishes checking spelling and grammar, it displays information about the reading level of the document.

    Each readability score bases its rating on the average number of syllables per word and words per sentence.
    Flesch Reading Ease score Rates text on a 100-point scale; the higher the score, the easier it is to understand the document. For most standard documents, aim for a score of approximately 60 to 70. The formula for the Flesch Reading Ease score is: 206.835 - (1.015 x ASL) - (84.6 x ASW) where: ASL = average sentence length (the number of words divided by the number of sentences) ASW = average number of syllables per word (the number of syllables divided by the number of words)
    Flesch-Kincaid Grade Level score
    Rates text on a U.S. school grade level. For example, a score of 8.0 means that an eighth grader can understand the document. For most documents, aim for a score of approximately 7.0 to 8.0.
    The formula for the Flesch-Kincaid Grade Level score is:
    (.39 x ASL) + (11.8 x ASW) - 15.59
    Measuring the reading age of books and other reading matter.
    Everything you ever wanted know about
    readability tests but were afraid to ask.
     Flesch-Kincaid Readability Test
    Frequently Asked Questions About Proofing Grammar

    I am working on a law review article dealing with readability. We have found a problem with Microsoft Word's Flesch-Kincaid formula - it does not appear to be accurate. We took a sample text of slightly over 100 words, and ran the check. We then changed the word "report" to statement" (with everything else unchanged) and Word indicated a higher grade level. However, the grade level should not have been affected, since "report" and "statement" are both two-syllable words. It looks like Word is somehow incorporating number of characters in each word into it's Flesch-Kincaid score, which it should not. Any idea what the problem might be?

    You're right, Word handles the formula a little differently.
    BTW, they say the sample s/b 200+ words for reliability.
    See these links:
    University of Memphis

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    <Doug Klippert@ 3:45 AM

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      Tuesday, January 13, 2009 – Permalink –

    Almost All You Need to Know

    Collection of Word explanations

    Shauna Kelly is a Microsoft Word MVP.

    She has compiled a gathering of important Word how to's and whys.

    For new users of Microsoft Word
    Basic concepts - Introduction
    Styles in Microsoft Word
    Tips for understanding styles
    How the Styles and Formatting pane works
    Numbering, Bullets, Headings, Outlines
    How to control bullets
    What is the relationship between a Word document and its template?
    How to keep a figure on the same page as its caption
    Sharing Microsoft Word documents
    What happens when I send my document to someone else?

    Making the most of Word in your business:
    Microsoft Word FAQ

    See all Topics

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    <Doug Klippert@ 3:23 AM

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      Sunday, January 04, 2009 – Permalink –

    Split View

    Top and bottom

    If you need to look at more than one part of a document at once, consider splitting the window.

    To split the current window, just go to Window>Split from the main menu.
    (View>Split in 2007)

    Another way is to use the splitter control between the file tab channel and the scroll bar for the doc.

    To create new windows for the same document, just go to Window>New Window and create as many views on the same document as you would like. (View>New Window in 2007)
    Word Split Window
    (Publisher: The Bill and Melinda Gates Foundation)

    Dawn Ontario, Disabled Women's Network:

    Split Screen Feature - Microsoft Word

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    <Doug Klippert@ 3:55 AM

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      Tuesday, November 11, 2008 – Permalink –

    Word Perfect?


    I used to ask "How many have ever used WordPerfect?" Over the years it has gone from about 50% to blank stares.

    WordPerfect (WP) couldn't bring itself to accept the existence of Windows, and Microsoft ran past, taking over the market.

    Word is Object-Oriented, WordPerfect is Stream-Formatted.
    "What does this mean? Well, this basically means that when you make a change to a WordPerfect document, the changes take effect 'From THAT Point Forward'. You generally don't need to select an Object (e.g., a word, sentence, or a paragraph) in order to effect a change. You can simply select a color, a font, a paragraph style, etc, and the whole document will be affected (as stated, from that point forward). Stream Formatted is, as you can imagine, like a stream of formatting that flows throughout the document.

    Word, on the other hand, is object-oriented. Every letter, word, sentence, and paragraph is an object. To help people grasp the concept of object-oriented programming, Microsoft uses a simple analogy: oranges. You can imagine that an orange has several attributes that can be changed: it has a color, a texture, etc. It can be changed by being painted or peeled. Therefore, once you understand that you need to select an object when you want to manipulate your Word document, you begin to understand how to work in Word."

    WP vs. Word

    WP is still around. Mostly used in the legal profession by those who still bemoan the loss of powdered wigs.

    Here are some references:

    The history of WordPerfect:
    Almost Perfect
    (a book by W. E. Peterson)


    See all Topics


    <Doug Klippert@ 3:30 AM

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      Sunday, October 26, 2008 – Permalink –


    Seek and find

    When you are looking for a particular word or file, wildcards can be used to refine the search.

    An asterisk (*) can be used to represent any number of characters. A search for pop* would return popsicle, popcorn, pop1, pop2, pop37, pop29, and pop's favorite chair.

    A question mark (?) is a stand-in for a single character. Popc??? would bring back only the word popcorn. Pop? searches for pop1 and pop2, but not pop37 etc.

    That's a simple look at wildcards. Word has a rich variety of symbols that can do quite complex search and replace operations.

    Here are some links to more detailed discussions:

    Word MVP:
    Using Wildcards

    Felgall Pty Ltd:
    Sydney, Australia
    Wildcard information

    Wild About Wildcards
    by Bill Coan, MVP

    Graham Mayor:
    Find and Replace

    And don't miss:
    Special Characters You Can Find & Replace
    By Phil Rabichow

    See all Topics

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    <Doug Klippert@ 3:48 AM

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      Saturday, September 06, 2008 – Permalink –

    Word Form or Content

    Shape or substance

    "The legibility of a typeface should not be evaluated on its ability to generate a good word shape.

    Word shape is no longer a viable model of word recognition. The bulk of scientific evidence says that we recognize a word's component letters, then use that visual information to recognize a word. In addition to perceptual information, we also use contextual information to help recognize words during ordinary reading, but that has no bearing on the word shape versus parallel letter recognition debate. "

    The science of word recognition
    by Kevin Larson
    From EyeMagazine

    Suggested by:
    Microsoft Typography

    Also see:

    See all Topics

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    <Doug Klippert@ 3:27 AM

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      Tuesday, August 12, 2008 – Permalink –

    Stop Online Help

    Use local Help

    When Office 2003 first came out, one of the new features was that the help files were "live."

    Rather than using stale information installed years before, the application connected with Redmond for the newest and best solutions.

    This can be a problem depending on how you connect to the Internet. If you're using a dial up service, or speeds slow to a crawl. Here is a way to use local information.

    1. Bring up the Help Task Pane (The F1 key will do this.)

    2. At the bottom of the "See also" box there is a hyperlink: "Office Online Settings"

    3. Click this link; you will get the Service Options dialog box

    4. Uncheck the option: "Search online content when connected"

    Office will now use the help files on the local hard drive. It is much faster!
    (Editing will affect all Office applications)

    In office 2007, left click on the "Connected to Office Online" and choose local

    If you need to disable its use through a Group Policy, or in the Registry, see:

    Microsoft Support:
    How to disable Microsoft Office Online featured links in Office

    Be aware that if you do turn it off, you might miss some of the Office online feature, like tutorials and downloads.

    Office Online: Get More Out of the Microsoft Office System

    See all Topics


    <Doug Klippert@ 4:01 AM

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      Thursday, May 15, 2008 – Permalink –

    Make a Dash


    From the Word MVP Forum:

    There are three kinds of dashes, each a bit longer than the other.
    You don't need to put spaces before or after dashes (in the US).

    Use the hyphen (-) for hyphenating words.

    Use the en dash (–) where you would use "to," as in "business hours are 10 A.M. – 5 P.M.," in a range of numbers (pages 17–25), or to link certain compound adjectives like "the Tokyo–Hong Kong flight" or "anti–blood clotting serum."

    Use the em dash (—) instead of parentheses—as is done here—to set off a parenthetical phrase. On the typewriter, two hyphens stood in for this dash.

    The keyboard shortcuts are:
    Alt+0150 for an N dash
    Alt+0151 for an M dash or two hyphens in a row

    Here's an article from the
    Making dashes easy
    By Jack M. Lyon

    Meleanie Spiller has an articles on:
    Colons, Semicolons, and Em-dashes

    Hyphen Hysteria


    Interruptive Punctuation

    See all Topics

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    <Doug Klippert@ 6:13 AM

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      Monday, May 05, 2008 – Permalink –

    Word is Full of HTML

    Clean up tools

    From the Help file:

    "When you save Web pages format with Microsoft Word, additional tags are added so that you can continue to use the full functionality of Word to edit your content.

    To reduce the size of Web pages, you can save them in filtered HTML. Filtered format removes Microsoft Office-specific tags. If you save in filtered HTML and then reopen the file in Office programs, text and general appearance will be preserved, but some features may work differently.

    If you reopen a Web page in Word that you saved in filtered HTML, your text and general appearance are preserved, but you may not be able to use certain Word features in the usual way to edit your files. For example, the appearance of bulleted or numbered lists is preserved; however, some of the Word functionality associated with lists will not be preserved.

    If you will need to edit the file later, you can maintain two files: one in Word format and one in filtered HTML format. You can edit the content in the Word document, save it in Word format for future editing, and then save a copy in filtered HTML format."

    Using filtered HTML save may not clean everything up. If you need more help see
    Clean HTML from Word: Can It Be Done?
    By Laurie Rowell.


    HTML Tidy Library Project

    See all Topics

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    <Doug Klippert@ 7:13 AM

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      Saturday, March 22, 2008 – Permalink –

    Default Save

    Choose your own location

    When you choose to save most Office files, the Save dialog box defaults to the Documents or My Documents folder.

    (The following directions work in 2007, but you need to click on the Office button in the upper left corner of the Window)

    you can change the default location by going to Tools>Options. On the "File Locations" tab you can modify the storage location.

    Tools>Options. On the "General" tab change the default location.

    uses Tools>Options and the "Save" tab.

    Tools>Options and the "General" tab for Databases and Projects

    Tools>Options "General".

    will make you take an underground tour into the Registry to change the location to save e-mail attachments.

    FrontPage/Expression Web
    appears to require the same sort of spelunking.

    Change the folder where e-mail messages and attachments are saved

    D.C. Everest school district Weston, WI:
    Office Default Paths

    If you don't want to change the default, but would like to be able to quickly go to an alternate site, open the Save or Save Attachment dialog box. On the left side of the box is the Places Navigation bar. If you click the Desktop icon, that location will be used to save the file.

    You can add spots to the bar. Browse to the specific folder. Highlight the folder and click the down arrow beside the Tools option. Select "Add to My Places."

    The file or e-mail attachment can then be saved where you want.

    See all Topics

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    <Doug Klippert@ 7:50 AM

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      Saturday, March 15, 2008 – Permalink –

    Plain Language

    Twaddle free

    June 1, 1998


    SUBJECT: Plain Language in Government Writing
    "The Federal Government's writing must be in plain language. By using plain language, we send a clear message about what the Government is doing, what it requires, and what services it offers. Plain language saves the Government and the private sector time, effort, and money."

    The Plain English Network
    Plain language can be understood by YOUR reader at first reading. It doesn't mean writing for a certain grade level - it means organizing and writing for your reader. Writing in plain language saves time and money for writers and readers.

    The Plain Language Center
    Building Plain Language from the Ground Up

    Introducing Plain Language

    Plain language matches the needs of the reader with your needs as a writer, resulting in effective and efficient communication. It is effective because the reader can understand the message. It is efficient because the reader can read and understand the message the first time.

    Plain language produces clear, concise, and readable documents

    And then for no reason ,other than most writing is twaddle, here's a review of:

    How Mumbo-jumbo Conquered the World:
    A Short History of Modern Delusions
    by Francis Wheen.

    It's entitled: "Twaddle unswaddled".
    Appropriate or not, it is fun to say.

    [Edited entry from 12/27/2004]

    See all Topics

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    <Doug Klippert@ 8:35 AM

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      Saturday, February 23, 2008 – Permalink –


    Problem solvers

    If you have trouble opening a Word document, or it is not working well, try these suggestions:

    Delete all of Word's temp files.

    1. Go to Edit>Replace
    2. Make sure to include all of your local drives in the search and that "include subfolders" is checked.
    3. Search for:
    4. Then delete all these temp files.

    Word leaves shards of temp files wherever the document file was stored. Word's temp files start with a tilde (~), so in most cases you can delete:


    1. Use Edit>Find to locate Normal.DOT.
    2. Rename it (Normal.OLD) or delete it. Word will create a new copy when it restarts.

    The only caveat here is be careful that you don't have important macros stored in Normal.DOT. If you rename, you can recover them.


    If that does not correct the problem, try this next step:

    1. Go to Start>Run and type:
      winword.exe /a
      (Note that there is a space before the /a)
    2. Then press ENTER. This starts Word without any add-ins, global templates, or Normal.DOT.
      Look in Tools>Templates and Add-ins to see if there are any files that can be un-checked.

    If you need even more help, go to:

    The Word MVP site

    Knowledge base:
    How to troubleshoot problems that occur when you start Word or when you work in Word

    How to troubleshoot problems that occur when you start or use Word 2007, Word 2003, or Word 2002

    [Edited entry from 12/11/2004]

    See all Topics

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    <Doug Klippert@ 7:19 AM

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      Tuesday, January 22, 2008 – Permalink –

    Migrate to Word 2007

    Move the parts.

    If you've been having trouble with converting to Word 2007, this might help.

    This topic discusses migration considerations for Microsoft Office Word 2007, including:

    • Migrating files to the new file format

    • Migrating AutoText entries

    • Migrating customizations

    • Migrating Add-ins

    • Migrating AutoCorrect entries

    • Migrating the data key

    Microsoft - Migration considerations

    See all Topics

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    <Doug Klippert@ 6:42 AM

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      Sunday, January 13, 2008 – Permalink –

    Match Format Paste

    Copy/Paste formatting in Word, PowerPoint or Excel

    When you copy information from a Web page or another document, the formatting will also be copied.

    To match the formatting of the target document, copy the text and place the cursor where you want to insert the copy.

    Then, go to Edit>Paste Special, and select the Unformatted Text option.
    (Click the arrow under Paste in the Clipboard group on the Home tab in 2007)

    The clipboard text will be pasted to match the target.

    Another way when using Word 2002 + is to click on the "Smart icon" that appears at
    the lower right corner of the pasted text. You can then choose to keep the original formatting, match the destination formatting, keep text only, or apply a new style.

    An additional way to transfer just the formatting between documents is to highlight the text with the formatting you wish to copy and then hold down the Ctrl key and the Shift key and press the C key (Ctrl+Shift+C). Release the keys. Select the text you want to have formatted. Hold down the Ctrl key and the Shift key and press the V key (Ctrl+Shift+V). Only the formatting is copied, not the text.
    In Excel use Edit>Paste Special and select the "Formats" option.

    What's So Special About "Paste Special"?
    by Linda Johnson, MOS

    Paste Special can also be used with graphics.

    You can change Word's default behavior; choose whether to paste Inline or Floating.

    Microsoft Word MVPS FAQ

    See all Topics

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    <Doug Klippert@ 6:42 AM

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      Tuesday, December 18, 2007 – Permalink –

    Bad Words

    Not the best features

    Katherine Murray from TechRepublic, lists ten word features that can be replaced with the new tools.

    #1: The Font dialog box
    (She says use Themes, I prefer to control individual components)

    #2: Mark As Final
    (I agree, it's not that Final)

    #3: Save As Word XML
    (I agree. "Today’s Word is completely built on Office OpenXML, so now all the files you create and save in Word 2007 are actually saved in XML". )

    #4: Mail Merge Wizard
    ( I agree. Mail merge is not that hard. It is only made more difficult with the Wizard)

    #5 Drawing Canvas
    (Down with the Canvas!)

    #6: Signature Line

    #7: Web Tools

    #8: Document Map

    #9: Microsoft Clip Organizer

    #10 Document Properties

    10 features you can skip

    See all Topics


    <Doug Klippert@ 6:05 AM

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      Wednesday, November 14, 2007 – Permalink –

    Word to PP

    Send outline to PowerPoint

    That old 2003 version allowed you to send a Word file to PowerPoint and have it create a slide show.

    After styling with Heading 1, 2, etc, go toFile > Send To > Microsoft Office PowerPoint.

    2007 is a little different (duh!)

    For Microsoft Office 2007

    Word 2007 doesn't allow you to publish to PowerPoint 2007 by default.
    Here's the solution:

    After you are done in Word 2007, save it as a Word document.

    Now open PowerPoint 2007.

    Click on the Office Button at the top left hand corner.

    Click Open.

    Under Files of type, select All Outlines.

    Now select the Word document and click Open.


    In Word 2007, right click on the ribbon.

    Select Customize Quick Access Toolbar.

    Under "Choose commands from:", select Commands not in the ribbon.

    Look for "Send to Microsoft Office PowerPoint".

    Click OK.

    The command will then be added onto the Quick Access Toolbar (QAT).

    Word to PowerPoint

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    <Doug Klippert@ 5:23 AM

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      Tuesday, October 23, 2007 – Permalink –

    Tab Leader

    You can lead a tab to ...........

    Setting Tab Leaders in Word

    Fred Smith.........................$44.59

    This makes your list easier to read

    1. Select the line on which you want to create a tab

    2. Click on the Format menu and click on the Tabs menu item
      (you will see the Tabs dialog box)

    3. In the Tab Stop Position field enter the distance to the last column: 5", 6" or what ever is appropriate

    4. Then select the tab alignment; Decimal, Right, Center or Left

    5. Select the type of leader to use

    6. Click Set and then OK

    Enter the name, or first entry, and then touch the Tab key.

    Word will automatically enter as many leading characters as required.

    When you can type the amount, it will be aligned on the decimal or any other alignment you might have chosen.

    Here's what it looks like in Word 2007


    University of Florida handout:
    Word Tabs Doc

    WordTips Online Answers:
    Tips on Word tabs
    Favorite Word tips #2
    Creating Tab Leader Lines

    Fab Tabs
    Uncover the magic of using tabs

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    <Doug Klippert@ 6:50 AM

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      Monday, October 15, 2007 – Permalink –

    Work with Office

    It can make life easier

    Here's a collection of tips and tutorials from Microsoft about how to use '07 at work.
    If no one's looking, you could use these hints at home too.

    Ways to work smarter

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    <Doug Klippert@ 6:50 AM

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      Tuesday, October 02, 2007 – Permalink –

    Function Toolbar

    F what?

    In Word 2007, you can see the shortcut keys by pressing the ALT key.

    Word (2002-2003) has a rarely seen "toolbar" that lets you use your mouse to perform function key actions. In addition, when you press Shift you'll see what the Shift + function key combinations do, press Ctrl and you'll see those shortcuts, and so on.

    The toolbar is automatically placed at the bottom of the screen (underneath the document area; right above the status bar); like any toolbar, you can drag it and dock to it any side of the screen, or let it float. To display the Function Key Display toolbar:

    1. Go to Tools>Customize.
    2. Select the Toolbars tab, then check Function Key Display
    3. Click the Close button.

    Press the Ctrl, Alt, or Shift keys to see the toolbar buttons (shortcut hints) change.
    Click on the buttons and the appropriate action will be performed.

    Ian McKenzie mentioned this buried feature in his well named blog Ian's Messy Desk.
    He does, however, have neat header graphic.

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    <Doug Klippert@ 8:15 AM


    This tip (about the Function Key Toolbar) was first featured in WordTips back in 1999. It really *is* well hidden!

    Anyway, you can find the full tip here:


    Post a Comment

      Wednesday, September 26, 2007 – Permalink –

    Send Your Template to MS

    Geek fame

    According to the Inside Office Blog, over 1 million people have downloaded free templates from Microsoft.

    "You probably have a document you use over and over again, something you created to solve a particular problem. You may even find yourself occasionally sending the document to others in e-mail because it's so useful. Now you can share your clever solution with everyone who uses the 2007 Microsoft Office system!

    People like you all over the world are allowing others to download and use their document templates on Office Online. Some of these templates have tens of thousands of downloads. They were submitted by people who either wanted to help others or show their great solutions. You can, too.

    Upload your template

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    <Doug Klippert@ 7:12 AM

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      Monday, September 24, 2007 – Permalink –

    Foxy or Ipsum


    In Word 2007 =rand() produces a selection from the Help file.

    =lorem() displays:

    Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna.
    Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.
    Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Proin pharetra nonummy pede. Mauris et orci.

    If you want some history, try

    Pre 2007:

    To insert practice text in the document, type:
    and hit the ENTER key.

    The whole equation would be:
    "p"is for p>aragraphs. "s" is for s>entences.

    would produce 2 paragraphs containing 3 sentences each.

    It is said that:

    The Italian edition of Microsoft Word 2000 produces:
    "Cantami o Diva del pelide Achille l'ira funesta."

    This is the first line of the Italian translation of Homer's Iliad

    In Spanish it's:
    "El veloz murciélago hindú comía feliz cardillo y kiwi."

    "The quick Hindu bat ate happy golden thistle and kiwi."

    In French it's:
    "Servez à ce monsieur une bière et des kiwis."

    "Serve this gentleman a beer and some kiwis."

    Other Panagrams

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    <Doug Klippert@ 7:19 AM

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      Sunday, August 26, 2007 – Permalink –

    Resume writing

    Get a Job

    There are a number of templates installed in Word that will help in creating a good looking resume.
    Get started on your job hunt with Word templates

    Here are some suggestions about what a resume should look like:

    The Rockport Institute:
    How to Write a Masterpiece of a Resume
    Resume and Cover Letter Guide

    The Riley Guide:
    Prepare Your Resume for Emailing or Posting on the Internet

    If your job is to collect job applications, look at:

    Creating and Applying an XML Resume Template in Microsoft Office Word 2003

    Word 2003: Sample XML Resume Template

    Smart Documents Resume Sample Application

    Want to work for Microsoft?

    Microsoft's Zoe Goldring and Gretchen Ledgard:
    What is it like to interview at Microsoft?

    Chris Sells:
    Interviewing at Microsoft Blog:Technical Careers@Microsoft

    The real first impression
    The journey of a resume

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    <Doug Klippert@ 7:08 AM

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      Tuesday, August 21, 2007 – Permalink –

    Office Art

    2007 choices

    Office 2007 uses OfficeArt to format text boxes, graphics and pictures.

    It's available in Word, Excel , and PowerPoint, but it is most active in PowerPoint and Excel.

    Here's a description:

    Office PPT Art


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    <Doug Klippert@ 8:15 AM

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      Monday, August 06, 2007 – Permalink –

    Use the Ruler

    Measure by Measure

    Here is an article that explores the use of Word's Rulers.

    About the only thing I don't see is that you can bring up the Page Setup dialog box by double clicking in the dark area of the ruler that indicates the margin.

    Once again this tip comes from the Microsoft Word MVP site:

    Ruler of all you survey:
    How to make the best use of Word's rulers

    Here's the spot to click to show rulers in Word 2007:

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    <Doug Klippert@ 7:28 AM

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      Tuesday, July 24, 2007 – Permalink –

    And then there was Word

    Remember the past

    As one writer put it:
    "Before the development of personal computers and word processing software,
    documents were produced on typewriters."

    Chris Pratley, a Microsoft Program Manager, started with the Excel team in 1994 and then worked with the Word team. He has written about the early days:

    Let's talk about Word

    And more Word words:

    Key Events in Microsoft History

    Also see:
    WordStar WordStar screenshot
    WordStar Resource Site
    (Includes a WordStar emulator for Word)

    Also see:
    In Search of Stupidity

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    <Doug Klippert@ 7:06 AM

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      Friday, July 06, 2007 – Permalink –

    MS RSS Feeds

    Eavesdrop on the experts

    RSS feeds can give you a flow of new information.

    Microsoft knows the value of these web casts and provides a list of links from Access to SharePoint Server:

    RSS Feeds on Microsoft Office

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    <Doug Klippert@ 7:23 AM

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      Friday, June 22, 2007 – Permalink –

    Convert Files

    No add-ins needed

    Here and there you pick up a lot of odd files. Some of them maybe for programs that have long since been sent to the great Recycle Bin.

    There is a web site that will convert a great many file formats up to 150mb.

    • Raw text, HTML, XHTML, Microsoft Word, RTF, PDF, PS, Open Office, Star Writer, Pocket Word, Word Perfect

    • CSV, dBase, Microsoft Excel, Pocket Excel, Lotus 123, Quattro Pro, Star Calc, Open Office spreadsheet

    • MathML, Star Math, Open Office math

    • Microsoft Powerpoint, Star Impress, Open Office presentation

    Convert files into universal formats like Adobe PDF, PS (PostScript) or CSV to print, fax or simply read them on any computer, without special software.

    Learn morse code with the text to morse converter ;-)

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    <Doug Klippert@ 6:25 AM

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      Monday, April 30, 2007 – Permalink –

    Translate on the Fly

    Translate Text

    Ahora usted puede exhibir un grado de la sofisticación que excede tu conocimiento

    On the Tools menu, click Research.

    1. In the Search for list, select Translation.
    2. To change the languages used for translation, in the Research task pane, under Translation, select the languages you want to translate from and to.

    Do one of the following:

    • To translate a specific word, press ALT and click a word. The results appear under Translation in the Research task pane.
    • To translate a short sentence, select the words, and then press ALT and click the selection. The results appear in the Research task pane under Translation.
    • To translate a whole document, in the Research task pane, under Translation, click Translate whole document A translation of your document appears in your Web browser
    • To translate a word or phrase, type the word or phrase in the Search for box, and then click Start Searching .

    Also see:

    Babel Fish

    Google Language Tools

    Promt Online Translator

    Speaking of translating a fly, here's another kind of translation:


    A collection of 'onomatopoeia' from around the world using sound recordings from native speakers imitating the sounds of mainly animals and vehicles

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    <Doug Klippert@ 6:36 AM

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      Saturday, April 14, 2007 – Permalink –

    Select Text

    Pick a word

    • If you double click on a word, it will be selected.
      Triple click and you will select the paragraph.

    • If you hold down the CTRL key and click, you will select a sentence.
      (Word is looking for a period, so it will also stop after the period in "Mr. Smith")

    • Move the mouse pointer to the left side of the document. It will change to a NE (upper left) pointing arrow.

      • Click once and a line is selected; a line, not just a sentence.

      • Click twice to select the paragraph.

      • Click three times and the entire document will be selected.

    • Place the insertion point where you want the selection to begin, press F8, and use the arrow keys on the keyboard to highlight the selection. Press Esc to end the extended selection.

    • Click to the left of the first word you want selected. Hold down the Shift key and click to the right of the end of the selection.

    • Hold down the ALT key and drag down to select a "column"; perhaps the first two characters that precede a list of items.

    See this link for a way to enter text for testing:

    Selecting Text from Word Tips.

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    <Doug Klippert@ 6:20 AM

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      Thursday, March 29, 2007 – Permalink –

    System Information

    More than you wanted to know

    You can check which version of the Microsoft Office program is installed on your computer, and you can determine the product ID number of your copy of the program. You can also get information about your computer.

    In Office 2007, using Access, Excel, PowerPoint, or Word:
    1. Click the Microsoft Office Button, and then

    2. Cick Access Options, Excel Options, PowerPoint Options, or Word Options.

    3. Click Resources

    4. About Program Name, click About.
      Note Program Name is the name of the program you are in, for example, About Microsoft Office Word 2007.

    5. To see information about your computer, in the About Program Name dialog box, click System Info.

    In Word it's easier, just hit Ctrl + Alt + F1.

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    <Doug Klippert@ 7:28 AM

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