Unofficial Word Stuff

Book

Suggestions

Home Page

Bloglines

1906
CelebrateStadium
2006

OfficeZealot

Scobleizer

TechRepublic

AskWoody

SpyJournal

Monday, October 12, 2009 – Permalink –

Adjust a Page Border

Fix the box

There is a border around your title page, but the bottom line doesn't print. Usually the reason is that the bottom line (or on a landscape page, the right border) falls within your printer's unprintable area. Here are some suggestions for finding just where that area is and how to adjust your border so that it will print.

Find your printer's unprintable area

Your printer manual may specify the unprintable areas. Inkjet printers, in particular, often have a large unprintable area at the bottom of the page.

Here's a way to discover them for yourself in Word.

Choose File>Page Setup>Margins tab. Change all four margin settings to 0". Choose OK.

You're told that one or more margins are set outside the printable area of the page. Choose Fix.

Word adjusts the margin settings to your printer's minimum values. Jot down your printer's settings for your future reference, then Cancel the dialog.

Adjust the Page Border

Set the insertion point on the page that's bordered, then choose Format>Borders and Shading> Page Border tab. Choose Options.

At the Border and Shading Options dialog, note that the default settings are to have all four borders set to 24 pt (which is 1/3"), and to have Measure from: set to Edge of Page.

To maintain the measurement from the edge of the page, yet move the borders in more toward the center, set the measurements for each of the four margins to 31 pt (the maximum allowed).

For an alternative setting, set Measure from: to Text. Now the Margin settings measure outward from your text margins. You can set the Margin values anywhere from 0 pt to 31 pt.

Click OK>OK. Use the Standard toolbar's Print Preview tool to evaluate your results.

The border is measured from your text margins, not from your actual text. So, if your bottom border still doesn't print, increase the size of your bottom margin, then adjust the other margins as needed for a balanced appearance.

See all Topics
word
Labels: Formatting, Printing, Tips, Troubleshoot

<Doug Klippert@ 3:20 AM

Comments: Post a Comment

Wednesday, April 08, 2009 – Permalink –

Booklets

Sized and numbered

Word has the built-in ability to print booklets with automatically numbered pages.

"If you don't want to spend money on an add-in, or use VBA; and are willing to do a bit more work yourself, here is the method I use. I've produced booklets up to 100 pages long this way, and it works quite satisfactorily for me."

Word.MVPS.org:
Booklet printing

Microsoft.com/Education:
Create Booklet

RickySpears.com:
Microsoft Word Booklet Templates

"The WordBookletTemplates.zip file contains Microsoft Word templates for 4, 8, 12, 16, 20, 24, 28, and 32 page booklets, with and without page numbers (16 templates in all). I think I developed these with Microsoft Word 97 and I've never made any changes to them. They use a series of text boxes that flow from one to the other to get the text where it is supposed to be in the booklet."

See all Topics
word
Labels: Formatting, Printing, Tips

<Doug Klippert@ 3:50 AM

Comments: Post a Comment

Tuesday, January 27, 2009 – Permalink –

Mail Merge Page Printing

One big page

After completing a merge to a new document, the status bar may indicate that the insertion point is located on page 1 of 38 pages. This is a bit of mis-information.

If you turn on Show/Hide and look at the merged document in Normal view, you'll see that the merged document has section breaks rather than page breaks.

If you try to print what should be Page 1, the entire document will print.

To print just the first section, use "s1" in the Print dialog box.

Another way to handle it is to go to Edit>Replace and replace

"^b" (section break)

With

"^m" (manual page break)

From Office.Microsoft.com:
In the Pages box, type instructions to print one of the following:

Noncontiguous pages

Type the page numbers with commas between them. Type the range of pages with a hyphen between the starting and ending numbers in the range. For example, to print pages 2, 4, 5, 6, and 8, type 2,4-6,8

A range of pages within a section

Type p page number s section number. For example, to print pages 5 through 7 in section 3, type p5s3-p7s3

An entire section

Type s section number. For example, type s3

Noncontiguous sections

Type the section numbers with commas between them. For example, type s3,s5

A range of pages across sections

Type a range of page numbers and the sections that contain them with a hyphen between the starting and ending numbers in the range. For example, type p2s2-p3s5

See all Topics
word
Labels: Merge, Printing

<Doug Klippert@ 3:51 AM

Comments: Post a Comment

Wednesday, December 10, 2008 – Permalink –

Background Printing

Yes, you can!

Remember back in the old days of Word before 2003?

We would demonstrate how a background color or theme could be applied to a document. Then say something like, "But you can only see it on the screen."

That changed with 2003 and '07.

Go to Tools>Options.
(Word 2007
Click the Microsoft Office Button, and then click Word Options.On the Display menu, click to select the Print background colors and images check box under Printing Options, and then click OK.)

Go to the Print tab and on the Include with document section,
put a check next to "Background colors and images" and click OK.

Now when you apply Theme formatting it will be printed as well as the text.
(A caveat might be that on a black and white printer, the result can appear muddy)

To apply a theme to a document go to Format>Theme. These are the same themes (colors, graphics and fonts) used in FrontPage.

This Knowledgebase article also offers suggestions on how to get around the problem in Word 2002.
Word 2003 or Word 2002 document that includes a background

See all Topics
word
Labels: Customize, Printing

<Doug Klippert@ 3:29 AM

Comments: Post a Comment