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Monday, January 25, 2010 – Permalink –

Character Codes

HTML and ALT+

Here's another table with the codes needed to insert characters that do not appear on the keyboard:

Keyboard Shortcuts

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Labels: Reference, Shortcuts

<Doug Klippert@ 3:46 AM

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Sunday, January 03, 2010 – Permalink –

Keyboard and Key Tips

Finger it out

2007 apps look different because of the ribbon, but the keyboard can still be used to speed up tasks.
Microsoft has an online course that may help

After completing this course you will be able to:
Accomplish tasks by using sequential shortcut keys, known as Key Tips, shown on the Ribbon.
Navigate around the Ribbon using the TAB key and arrow keys.
Accomplish tasks by using key combinations — keys you press at the same time - exactly as you've done in previous versions of Office.

Office.Microsoft.com/Training

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Labels: Shortcuts, Tips

<Doug Klippert@ 3:54 AM

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Monday, December 07, 2009 – Permalink –

Hidden Macro Names and Shortcuts

Revealed

Word has built in macros to perform routine actions such as using the Format Painter to copy formatting.

Rather than trying to guess the name or look up the shortcut keys, use this seldom mentioned trick to find toolbar macro names.

Press the three key combination of Ctrl, Alt, and + (the plus sign on the Numbers keypad).

The mouse pointer changes to a 4-leaf clover.

Click on a toolbar icon. Word will display a form revealing the macro name and the assigned shortcuts.

(It works the same way in 2007-10)

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Labels: Shortcuts, Tips

<Doug Klippert@ 7:22 AM

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Friday, October 23, 2009 – Permalink –

Calculation Tool in Word

Select and Add

In Excel an instant answer is displayed on the Status bar, when a series of numbers is selected.

If you would like to calculate lists or columns of numbers in Word, look at ToolsCalculate. It will display the answer AND let you paste the result in your document.

ToolsCalculate can be added to a menu or tool bar. Pre-2007, it is available through Tools>Customize.

On the Commands tab, select All Commands in the Category list, then scroll down the Commands list until you find ToolsCalculate.

Drag it to the menu bar and hover the mouse over "Tools" until the Tools menu drops down.

Drop Tools Calculate somewhere on the menu or drop it on a toolbar.

Close the Customize box.

For directions see:
MVPS.org FAQ

Type the numbers you want to calculate, along with the appropriate mathematical operators.

Word can calculate numbers in a line, in a column or row in a table, or in a column separated from other columns with tabs. Word can also calculate numbers interspersed throughout the text in one or more paragraphs if you include a space on either side of each number.

Select the numbers and operators.

From the Tools menu, choose Calculate.

Word calculates the result and displays it for a few seconds in the status bar. The result is stored on the Clipboard.

To insert the result into your document, position the insertion point and choose Paste from the Edit menu (CTRL+V) or click the Paste button on the Toolbar.

This is left over from the halcyon days of Word 2.0 when Woody Leonard and Ed Bott were but children.

In 2007-10,

Click the Office logo

Go to Word Options on the bottom of the box.

Go to Customize.

Select All Commands and find Calculate.

The Calculate icon will now appear on the Quick Access toolbar.

Of course, you could use formulas:
MicroSystems.com

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Labels: Customize, Shortcuts, Tips

<Doug Klippert@ 3:11 AM

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Friday, September 25, 2009 – Permalink –

Format Cleansing

Go back to a simpler time

There can come a time when a document becomes too complicated and the formatting appears more like mud.

For most documents it's a good idea to use styles. These help standardize the formatting for the whole document. But what happens when the paragraph or word doesn't appear in the correct style? While a style is set for each paragraph, it can be overridden by separate formatting for all or part of the paragraph. When you paste in text from another document or web page, it will bring with it the formatting on the source page.

Here's a quick shortcut that will remove all additional formatting from a selection and leave you with normal formatting.

Ctrl+SPACEBAR Remove character formatting

Ctrl+Q Remove paragraph formatting

To clear up the whole document try:

Ctrl+A Then one or both of the shortcuts.

To just get back to Normal Style use:
Ctrl+Shift+N

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Labels: Formatting, Shortcuts, Tips

<Doug Klippert@ 3:42 AM

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Wednesday, August 26, 2009 – Permalink –

Format Again by Keyboard

Shortcut to copy

This is one of those tips that you probable skimmed past some time ago.
Rather than using the Format Painter, here's a keyboard shortcut:

Select the text with the formatting you want.

Ctrl+Shift+C.

Select the text to be formatted.

Ctrl+Shift+V will paste the new formatting.

It's the Shift key that adds the functionality to our old friends Copy/Paste.
I think I saw this in:
OfficeLetter.com

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Labels: Formatting, Shortcuts, Tips

<Doug Klippert@ 3:29 AM

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Friday, May 01, 2009 – Permalink –

Vertical Selection with ALT

Old trick

This trick has been around for awhile, but it might be forgotten as new information in the right ear shoves old knowledge out the left.^*

If you hold down the ALT key while selecting in a Word document, you can select a block. This could be a vertical area, such as the prefixes of a list.

The selection can then be formatted or deleted.

^*Also see Michael Feldman's "Something I Said: "Innuendo and Out the Other""

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Labels: Shortcuts, Tips

<Doug Klippert@ 3:25 AM

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Saturday, January 31, 2009 – Permalink –

Kürzungen für jeder

Accessibility Shortcuts

Several resources are available to help increase speed and effectiveness for keyboard users. Here are keyboard shortcuts for leading Microsoft products that help save time and effort and provide an essential tool for some people with mobility impairments.

Internet Explorer 7/6/5/4

Office (2007/2003/XP/2002/2000/97)

PhotoDraw

PowerPoint

Producer

Publisher

Windows (Vista/2003/XP/2000/98/ME/NT)

Windows Media Player

Windows Movie Maker

Windows XP Media Center Edition 2005

Microsoft.com Keyboard Assistance.

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Labels: Shortcuts

<Doug Klippert@ 3:28 AM

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Monday, December 31, 2007 – Permalink –

Keyboard Alt Codes

Quick inserts

Here is a collection of Alt codes. There is also a free download that you can post near your computer.

Alt Codes for Letters with Accents for Languages
Alt Codes for Bullets, Symbols and Other Special Characters
Alt Codes for Mathematical Symbols - Symbols used in Mathematics
Alt Codes for Currency Symbols
Alt Codes for Drawing
Alt Codes for Characters from the Greek Alphabet
Alt Codes for "Additional" Letters particularly for Nordic / Scandanavian Languages
Alt Codes for Spanish
Intellectual Property Right symbols.
Alt Codes for Arrows
Alt Codes for Punctuation and Editing
Alt Codes in Computer Programming

Alt Codes

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Labels: Shortcuts

<Doug Klippert@ 8:00 AM

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Tuesday, October 02, 2007 – Permalink –

Function Toolbar

F what?

In Word 2007, you can see the shortcut keys by pressing the ALT key.

Word (2002-2003) has a rarely seen "toolbar" that lets you use your mouse to perform function key actions. In addition, when you press Shift you'll see what the Shift + function key combinations do, press Ctrl and you'll see those shortcuts, and so on.

The toolbar is automatically placed at the bottom of the screen (underneath the document area; right above the status bar); like any toolbar, you can drag it and dock to it any side of the screen, or let it float. To display the Function Key Display toolbar:

Go to Tools>Customize.
Select the Toolbars tab, then check Function Key Display
Click the Close button.

Press the Ctrl, Alt, or Shift keys to see the toolbar buttons (shortcut hints) change.
Click on the buttons and the appropriate action will be performed.

Ian McKenzie mentioned this buried feature in his well named blog Ian's Messy Desk.
He does, however, have neat header graphic.

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Labels: General, Shortcuts

<Doug Klippert@ 8:15 AM

Comments:
Doug,

This tip (about the Function Key Toolbar) was first featured in WordTips back in 1999. It really *is* well hidden!

Anyway, you can find the full tip here: http://word.tips.net/T001805

-Allen

# posted by Allen Wyatt : 9:15 AM

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Sunday, July 01, 2007 – Permalink –

Keyboard Shortcuts

Extra pilcrows?

Here is a list of keyboard shortcuts I once or never knew.

The one that struck me was:

Ctrl Alt K — Remove extraneous paragraph marks.

This removes doubled pilcrows (¶¶).

Word-Tips

Alt F6 — Swap open documents
Alt Shift D — Insert date
Alt Shift Up/Down — Move table rows or paragraphs up or down
Shift F5 — Go back to last position
Shift F3 — Change case
Ctrl Space — Remove direct formatting
Ctrl Q — Remove paragraph formatting
Ctrl Shift N — Apply Normal style
Ctrl Y — Repeat action
Ctrl ] — increase font size by 1pt
Ctrl [ — decrease font size by 1pt
Ctrl Shift > — Increase font to next size up
Ctrl Shift < — Decrease font to next size down

CDEV Computing is managed by Chris Devrell located in Southampton UK.

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Labels: Shortcuts

<Doug Klippert@ 8:01 AM

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Saturday, April 14, 2007 – Permalink –

Select Text

Pick a word

If you double click on a word, it will be selected.
Triple click and you will select the paragraph.

If you hold down the CTRL key and click, you will select a sentence.
(Word is looking for a period, so it will also stop after the period in "Mr. Smith")

Move the mouse pointer to the left side of the document. It will change to a NE (upper left) pointing arrow.

Click once and a line is selected; a line, not just a sentence.

Click twice to select the paragraph.

Click three times and the entire document will be selected.

Place the insertion point where you want the selection to begin, press F8, and use the arrow keys on the keyboard to highlight the selection. Press Esc to end the extended selection.

Click to the left of the first word you want selected. Hold down the Shift key and click to the right of the end of the selection.

Hold down the ALT key and drag down to select a "column"; perhaps the first two characters that precede a list of items.

Also:
See this link for a way to enter text for testing:

Selecting Text from Word Tips.

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Labels: General, Random Text, Shortcuts, Tips

<Doug Klippert@ 6:20 AM

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Friday, April 06, 2007 – Permalink –

Getting '07 Reference Guides

Where'd they hide that thing?

Wondering where your favorite Word 2003 commands are located in the new Word 2007 interface? Or just want to explore the rich, new design with a little guidance?

... rest the mouse pointer over a Word 2003 menu or button to learn its new location in Word 2007. To see an animation of the location of the command or button in Word 2007, just click it.

Command reference guides for:

Word
Excel
PowerPoint

The versions above require an internet connection.
Below are the links to download the guides to your machine.

PowerPoint
Excel
Word

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Labels: 2007, Addin, Shortcuts, Tips

<Doug Klippert@ 7:42 AM

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Thursday, April 05, 2007 – Permalink –

Getting Started with '07

Ribbon add-in tutorial portal

Download the Get Started Tab for Word/Excel/PowerPoint 2007 .

(You'll have to do this separately for each application)

" This add-in adds a Get Started tab to the Word 2007 Ribbon. Commands on this tab give you easy access to free content on Office Online, such as training courses, video demos, and other Office Online content designed to help you learn Word 2007 quickly.

An Office Online interactive command mapping tool, also available on the Get Started tab, shows you where to find Word 2003 buttons and commands in Word 2007. Office Online Community discussions are also available directly from Word with this add-in."

Also:
07 Reference Guides

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Labels: 2007, Addin, Shortcuts, Tips

<Doug Klippert@ 6:52 AM

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