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  Web http://www.klippert.com



  Tuesday, December 01, 2009 – Permalink –

REDUSE MISSPELLINGS

You might be missing typos in tables

If you've ever found typos in a table or list that you're positive you remember spell checking, chances are that the typos are in words that are purposely skipped during the spell check.

By default, SpellChecker ignores words that are all upper-case or that have numbers in them. In most cases, this is probably fine. However, especially with purchased data, you'll occasionally come across tables where everything is capitalized.

Fortunately, you can change the way SpellChecker works so that all words are included.

To do so, run the SpellChecker on a data selection that will cause the Spelling dialog box to be displayed.

Then, click the Options button and clear the Words In UPPERCASE and Words With Numbers check boxes.

Finally, click OK and then Cancel.




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<Doug Klippert@ 3:46 AM

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  Monday, November 30, 2009 – Permalink –

Find the Word

And Replace


Word has one of the most complete and malleable Find/Replace systems of any application.
Here is a 26 page report on how to use it from Editorium.com.
While your there, sign up for the free newsletter.

Advanced Find and Replace for Microsoft Word

"One of Word's most powerful features, especially for editing, is Find and Replace using wildcards and character codes. This free tutorial (a Word document) will take you step by step through what you need to know. If you don't download anything else here, be sure to get this--and work your way through it. It's well worth the effort."


Editorium.com/Freebies



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<Doug Klippert@ 3:08 AM

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  Wednesday, November 25, 2009 – Permalink –

Spell Check On

Spell check off


You can run Spelling and Grammar checking in Word by clicking on the ABC icon on the Standard toolbar (it's on the Review ribbon in Word 2007), going to Tools> Spelling and Grammar, or just hitting the F7 key.

As you go through the document, you may find areas that you would like to correct. You don't have to close the Spell checker, just click into the document, make the changes and click Resume in the Spell checker dialog box.

You can also flip focus to the document with Ctrl+Tab.
Then go back to checking with Resume.




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<Doug Klippert@ 3:59 AM

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  Thursday, July 30, 2009 – Permalink –

Protected Spell Checker

Correct the protected


Unfortunately, Word's protection feature disables a huge number of important functions, even if you only protect a single section of a document.

Besides the spellchecker, many other items on the View, Insert, Format, Tools and Table menus are disabled, as well as most items on the Drawing, Database, Visual Basic and Picture toolbars.

This MS Word MVP FAQ Site article lays out the steps needed to

Enable the spellchecker in a protected document.

One of the important elements is "NoReset=True". The act of removing and then re-protecting a document will reset the data without this line.



In Office 2007 Protection is found on the Review tab:





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<Doug Klippert@ 3:03 AM

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  Thursday, October 16, 2008 – Permalink –

Custom Dictionary

Spell it the way you want to!


Although Office has its own dictionary, it probably does not contain all the words and jargon that you use. If this is the case, you can add your own frequently used terms, and names to the dictionary.

  1. Open Word
  2. From the Tools menu, click Options
    (See link below for 2007)
  3. Select the Spelling and Grammar tab
  4. Click the Custom Dictionaries button
  5. Place a check beside the dictionary you want to modify
  6. Click the Modify button
  7. In the Word field, type in the word you want to add to the dictionary and click the Add button Click OK
  8. Click OK to close the Custom Dictionaries dialog box
  9. Click OK to close the Options dialog box


If you want to remove a word from the dictionary, complete steps 1 through 7. Select the word you want to remove and click the Delete button.


The Custom.dic file is a text file. You can create it or edit it using notepad.


Multiple dictionaries can be created for special purposes, like a list of employee names.


The Custom.dic file is used by all of the Office applications that do Spell checking.


How to add a custom dictionary in Word


About.com:

Working With Dictionaries in Word

Microsoft.com

How to create an exclude dictionary in Word

Copy the Custom Dictionary to a Floppy Disk and Use It on Other Computers

Error when you add a word to the custom dictionary



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<Doug Klippert@ 1:50 AM

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