Without reservations

Labels: Formatting, Tables, Tutorials

Pre-defined locations

This macro, for instance, changes the text in just the header of the first section:

Sub HeaderFooterObject()
  Dim MyText As String
  MyHeaderText = "This would be your text"
  With ActiveDocument.Sections(1)
   .Headers(wdHeaderFooterPrimary).Range.Text = MyHeaderText
  End With
End Sub

When you use Edit>Replace in Word, it does a fine job of locating all occurrences of the target in the body of the document or in the header or footer.

Something fails, however, when you record the action and try to run it as a macro. To make it work, you must loop through the built in ranges of a Word document.

The exercise is interesting if only for the exposure to the built in ranges such as:

• wdCommentsStory
  
• wdEndnotesStory
  
• wdEvenPagesFooterStory
  
• wdEvenPagesHeaderStory
  
• wdFirstPageFooterStory
  
• wdFirstPageHeaderStory
  
• wdFootnotesStory
  
• wdMainTextStory
  
• wdPrimaryFooterStory
  
• wdPrimaryHeaderStory
  
  and
  
• wdTextFrameStory.

See this article for more information:

Word.MVPS.org:
Find and replace with VBA

Also:

Microsoft KB
VBA macro examples to insert text into a document



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word

Labels: Macros, Tips, Tutorials, VBA

Order!

1. Make a list of the important words.
   
2. Create a two-column table in a new document.
   
3. In the first column, enter the word or phrase.
   
4. In the second column, enter the index entry
   (If you need a sub-category, type the main entry followed by a colon (:) and then the sub category.)
   
5. Save the file.

When it comes time to create the Index, place the insertion point, go to Insert>Reference Index and Tables. Choose Index and then AutoMark.
(2007 – Reference Tab>Index group)

Browse to the location of your Index file.

Word will now automatically use your list to mark the main document and insert an Index.

Also:

Word for Word:
An Index or a Concordance for Your Book?

Word MVPS.org:
How can I automatically generate an index in Word?

Microsoft KB:
How to create a table of contents and index with field codes in Word



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word

Labels: Fields, Inserts, Lists, Reference, Tips, Tutorials

Custom content

• The curly brackets { } cannot be entered from the key board. Either use Insert>Field, or Ctrl+F9.
  
• Word uses spaces in the If..Then..Else statement.
  
• The last two quote marks "" are "empty" , so nothing will be entered.
  
• Notice the \\ in the path statement. A path is not needed if the Main document is in the same folder as the letters.
  
• To see the field codes, use Alt+F9 to toggle the view on and off.

Letters 1 and 2 can have completely different texts, formats and layouts. One can be an invitation to a sale, the other can be a dunning letter.
(To carry over different formatting, leave out the \* MERGEFORMAT switch)

After setting up the main document for mail merging, insert all of the fields you want to merge.

Copy the individual fields and paste them in the correct locations in Letter 1 and 2.

Go back to the main document and erase all of the text and fields EXCEPT for the IF statements.

Letters 1 and 2 do not have to be set up a merge docs, or connected to a data source. Their text will be inserted in the Main document depending on the field type.

Labels: Documents, Fields, Merge, Tutorials

Stop them up front

Labels: Customize, Fonts, Formatting, Tips, Tutorials

Demo tutorial

You can control when Word decides to break for a new page.

Ctrl+Enter is the keyboard shortcut, but there are a number of variations.

This MS link has both Demos and text tutorials.
Page breaks

BTW; a merged document is made up of Section breaks, not Page breaks.

For ease of printing, Replace ^b with ^m



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word

Labels: Documents, Formatting, Tips, Tutorials

New old feature

Back in the old days minutes, we used "Autotext" to hold chunks of data that could then be reused in other locations and in other documents.

This tool has been polished and given the new name of "Building Blocks".

The Microsoft Office Word Team's Blog:

Part 1 - Building Blocks

Part 2 - Inserting and Swapping Building Blocks

Part 3 - Creating Building Blocks

Part 4 - Deploying Building Blocks

Office.Microsoft.com:
Reuse and distribute parts of a document


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word

Labels: Inserts, Tutorials

It can make life easier

Labels: General, Tips, Tutorials

We all have to start somewhere

Here is a 30 minute course:

After completing this course you will be able to:

• Create and save a document.
  
• Accept or reject suggested revisions for spelling and grammar as you type.
  
• Change page margins.
  
• Adjust spacing by deleting any extra spaces between words or extra lines between paragraphs.

Labels: 2007, Tutorials