Suggestions

• LINKS TO TIP SHEETS AND ARTICLES
  

  "Instead of telling your users to go out to Microsoft.com and do a search, put hyperlinks to the printer-friendly version of tip sheets and articles on your company’s main portal page. Providing links to information you know they need will help you cover the training bases. And presenting the links on an internal web site they already use will show your users that it’s okay to go outside of their four firewalls to learn something new. Include your favorite hyperlink in your signature line so it goes out in every e-mail you send."

• ONLINE TRAINING
• E-LEARNING
• WEBCASTS
• VIRTUAL TRAINING
• MULTILINGUAL SCREENTIPS AND TRANSLATIONS
• COMMAND REFERENCE GUIDES
• OFFICE ONLINE AT WORK

Labels: Tutorials

Database integration

"You can merge Microsoft Office Access 2007 data with a Word 2007 document by using the Mail Merge Wizard. This demo shows you how to create a simple form letter and how to troubleshoot problems. You can also use this feature to create address labels or any other type of Word document in which you want to display Access data."

Labels: Merge, Tutorials

With and without code

"Have you ever been asked to fill out a form in a word processor, only to discover that when you attempted to enter information, the lines on the form moved all over the page? Not to mention that the form was difficult and time-consuming to fill out? Most people don't realize that you can easily create professional-looking forms in Word."

• Part I: Create professional looking forms in Word
  
  
• Part II: Adding Automation to your Word forms
  
  
• Part III: Learn more about VBA macros to automate your form
  
  
• Part IV: Use custom dialog boxes in your Word forms
  
  
• Part V: Linking your AutoForm to a database

Labels: Formatting, General, Tips, Tutorials

Don't get framed

Labels: Fields, Tips, Tutorials

Drawing bar objects

Labels: Graphics, Tutorials

Get started in the right direction

• Access
  
  
• Adobe Acrobat
  
  
• Dreamweaver
  
  
• Excel
  
  
• FrontPage
  
  
• Microsoft Office Tools
  
  
• Outlook
  
  
• Outlook Web Access
  
  
• PowerPoint
  
  
• Publisher
  
  
• Visio
  
  
• Windows
  
  
• Word Art
  
  
• Word

Labels: Tutorials

Correct the protected

One of the important elements is "NoReset=True". The act of removing and then re-protecting a document will reset the data without this line.

Labels: Customize, Spelling, Tutorials, VBA

Enter once — use again

Labels: Fields, Reference, Tips, Tutorials

When the project seems overwhelming

"Have you ever had a document with ten, twenty, or even 100 images, and then as an afterthought decided you wanted to add a caption to each of those images? This is an easy task through the user interface (UI). All you have to do is select each image, one at a time, and choose Insert, then Reference, then Caption. Unfortunately doing this through an image-heavy document is a boring chore and takes up a lot of time.

Fortunately, the Word object model lets you to apply a caption to a selected object. An add-in that does this for you is only a small chunk of code away. The sample add-in accompanying this article demonstrates how to do this. It also demonstrates many other details about working with shapes and images in Word programmatically that are useful to know about."

Labels: Graphics, Tutorials, VBA

Tiny code snippets

Microsoft has included a number of code pieces that you can use without having to haul out the VBA editor. These codes handle such things as page numbers, Table of Contents, Merge data and more.

"Some 80-plus fields are built into Word that provide information about the file and the user; store, display, and manipulate reference information; and link the document to other applications - all without a bit of code."

Automate Word Documents with Minimal Code
By Cindy Meister


Cindy Meister is a Word MVP.

She also works with bobbin-lace. Here is a sample of a Honiton lace butterfly.

Also:

AddBalance.com:
Using { Fields } in Microsoft Word

GMayor.com
Formatting Word Fields with Switches

Labels: Fields, Tips, Tutorials

Collection of Word explanations

For new users of Microsoft Word

Basic concepts - Introduction

Styles in Microsoft Word

Tips for understanding styles

Formatting

How the Styles and Formatting pane works

Numbering, Bullets, Headings, Outlines

How to control bullets

Templates

What is the relationship between a Word document and its template?

Layout

How to keep a figure on the same page as its caption

Sharing Microsoft Word documents

What happens when I send my document to someone else?

Labels: General, Tips, Tutorials

How it's done

"It's time to get up to speed with Microsoft Office Word 2007. Learn the best ways to use the new Ribbon, get a handle on finding popular commands, and understand what the new file format does for you."

Labels: Tutorials

Object with style

"At first glance, you might think that not much has changed in the latest version of Microsoft Word; however, when you take a closer you look and discover the added collaboration functionality, research capabilities such as Encarta, translation and more, increased security, and new XML-enabled opportunities, you will quickly realize that Word 2003 offers even more benefits for the legal user."

Word 2003 Legal User's Guide

The Payne Consulting document for Word 2002 is here:
Word 2002 Legal User's Guide

Charles Kenyon has put together the Intermediate User's Guide .
This Intermediate Users' Guide is based closely on the Legal Users' Guide and supplements it. It contains all the text from the original Legal Users' Guide together with additional guides and links to other resources.

Also see:
Microsoft Office Assistance:
31 Legal articles



See all Topics
word

Labels: Reference, Tips, Tutorials

"Attachers"

Microsoft Office Online tutorial:
Org charts A to Z

"Use the Microsoft Office diagramming tool to create an organization chart in Microsoft Office PowerPoint 2003. Build and lay out a chart, style it effectively, and get editing tips that'll help you adapt it."

(Length: 40–50 minutes)

Also:
Draw flowcharts with Word and PowerPoint
Connector information

PPTWorkbench.com:
(Glen Millar Communications)
Connectors and custom anchor points

"Connectors are very important tools in PowerPoint drawing. They attach themselves to PowerPoint shapes, and will move with that shape as it is moved around the slide. This tutorial will show many things:
How to add custom anchor points by:

1. drawing them,
   
2. pasting them as an enhanced metafile,
   
3. using a hidden autoshape."

Labels: Graphics, Tutorials

Creating sequentially numbered documents

In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear and create an AutoNew macro, as follows:

Sub AutoNew()
Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order")
If Order = "" Then
  Order = 1
Else
  Order = Order + 1
End If
System.PrivateProfileString("C:\Settings.txt", "MacroSettings", "Order") = Order
ActiveDocument.Bookmarks("Order").Range.InsertBefore Format(Order, "00#")
ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#")
End Sub 

If you do not need to display the number in the document, but just want to save it with a sequential number, there is no need to create the bookmark in the template and you should then delete the second last line of the code.

Article contributed by Doug Robbins
Word MVP Site

Microsoft Knowledgebase:
Macro to Increment Invoice Number to New Form Document

WordTips:
Sequentially numbered Labels

Here's a further discussion including methods to create sequential ticket numbers:

Here's the PDF version:
Word Field Codes Revealed



See all Topics
word

Labels: Documents, Fields, Formatting, Tutorials

M-N-Hyphen

There are three kinds of dashes, each a bit longer than the other.
You don't need to put spaces before or after dashes (in the US).

Use the hyphen (-) for hyphenating words.

Use the en dash (–) where you would use "to," as in "business hours are 10 A.M. – 5 P.M.," in a range of numbers (pages 17–25), or to link certain compound adjectives like "the Tokyo–Hong Kong flight" or "anti–blood clotting serum."

Use the em dash (—) instead of parentheses—as is done here—to set off a parenthetical phrase. On the typewriter, two hyphens stood in for this dash.

Labels: Formatting, General, Reference, Tips, Tutorials

Without reservations

Labels: Formatting, Tables, Tutorials

Pre-defined locations

This macro, for instance, changes the text in just the header of the first section:

Sub HeaderFooterObject()
  Dim MyText As String
  MyHeaderText = "This would be your text"
  With ActiveDocument.Sections(1)
   .Headers(wdHeaderFooterPrimary).Range.Text = MyHeaderText
  End With
End Sub

When you use Edit>Replace in Word, it does a fine job of locating all occurrences of the target in the body of the document or in the header or footer.

Something fails, however, when you record the action and try to run it as a macro. To make it work, you must loop through the built in ranges of a Word document.

The exercise is interesting if only for the exposure to the built in ranges such as:

• wdCommentsStory
  
• wdEndnotesStory
  
• wdEvenPagesFooterStory
  
• wdEvenPagesHeaderStory
  
• wdFirstPageFooterStory
  
• wdFirstPageHeaderStory
  
• wdFootnotesStory
  
• wdMainTextStory
  
• wdPrimaryFooterStory
  
• wdPrimaryHeaderStory
  
  and
  
• wdTextFrameStory.

See this article for more information:

Word.MVPS.org:
Find and replace with VBA

Also:

Microsoft KB
VBA macro examples to insert text into a document



See all Topics
word

Labels: Macros, Tips, Tutorials, VBA

Order!

1. Make a list of the important words.
   
2. Create a two-column table in a new document.
   
3. In the first column, enter the word or phrase.
   
4. In the second column, enter the index entry
   (If you need a sub-category, type the main entry followed by a colon (:) and then the sub category.)
   
5. Save the file.

When it comes time to create the Index, place the insertion point, go to Insert>Reference Index and Tables. Choose Index and then AutoMark.
(2007 – Reference Tab>Index group)

Browse to the location of your Index file.

Word will now automatically use your list to mark the main document and insert an Index.

Also:

Word for Word:
An Index or a Concordance for Your Book?

Word MVPS.org:
How can I automatically generate an index in Word?

Microsoft KB:
How to create a table of contents and index with field codes in Word



See all Topics
word

Labels: Fields, Inserts, Lists, Reference, Tips, Tutorials

Custom content

• The curly brackets { } cannot be entered from the key board. Either use Insert>Field, or Ctrl+F9.
  
• Word uses spaces in the If..Then..Else statement.
  
• The last two quote marks "" are "empty" , so nothing will be entered.
  
• Notice the \\ in the path statement. A path is not needed if the Main document is in the same folder as the letters.
  
• To see the field codes, use Alt+F9 to toggle the view on and off.

Letters 1 and 2 can have completely different texts, formats and layouts. One can be an invitation to a sale, the other can be a dunning letter.
(To carry over different formatting, leave out the \* MERGEFORMAT switch)

After setting up the main document for mail merging, insert all of the fields you want to merge.

Copy the individual fields and paste them in the correct locations in Letter 1 and 2.

Go back to the main document and erase all of the text and fields EXCEPT for the IF statements.

Letters 1 and 2 do not have to be set up a merge docs, or connected to a data source. Their text will be inserted in the Main document depending on the field type.

Labels: Documents, Fields, Merge, Tutorials

Stop them up front

Labels: Customize, Fonts, Formatting, Tips, Tutorials

Demo tutorial

You can control when Word decides to break for a new page.

Ctrl+Enter is the keyboard shortcut, but there are a number of variations.

This MS link has both Demos and text tutorials.
Page breaks

BTW; a merged document is made up of Section breaks, not Page breaks.

For ease of printing, Replace ^b with ^m



See all Topics
word

Labels: Documents, Formatting, Tips, Tutorials

New old feature

Back in the old days minutes, we used "Autotext" to hold chunks of data that could then be reused in other locations and in other documents.

This tool has been polished and given the new name of "Building Blocks".

The Microsoft Office Word Team's Blog:

Part 1 - Building Blocks

Part 2 - Inserting and Swapping Building Blocks

Part 3 - Creating Building Blocks

Part 4 - Deploying Building Blocks

Office.Microsoft.com:
Reuse and distribute parts of a document


See all Topics
word

Labels: Inserts, Tutorials

It can make life easier

Labels: General, Tips, Tutorials

We all have to start somewhere

Here is a 30 minute course:

After completing this course you will be able to:

• Create and save a document.
  
• Accept or reject suggested revisions for spelling and grammar as you type.
  
• Change page margins.
  
• Adjust spacing by deleting any extra spaces between words or extra lines between paragraphs.

Labels: 2007, Tutorials