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  Web http://www.klippert.com


  Tuesday, June 10, 2008 – Permalink –

Auto Link

Outlook Contacts in Access


Automatically set up links to data outside of Access.
It still works in Access/Outlook '07.

Try this:

  1. Choose File >Open from the menu bar.
    (Office button>Open in 2007)
  2. Under Files Of Type choose Outlook().
  3. Locate your Outlook PST files.
  4. Choose Contacts, or if you have set up separate files for different groups choose an appropriate one.
  5. The wizard walks you through the process of creating an Access database with a linked Contact table.




The changes made in Access will be reflected in Outlook and vice versa.

If you want to create a new database that will link to other data that isn't in an Access format, you can do it quickly.

The classic way is to use the File>Get External Data >Link Tables method.

However you can simply choose File >Open from the menu bar.

Select the appropriate data format from the Files Of Type dropdown list
(such as Microsoft Excel (*.xls)).

Open the file and Access will automatically create an MDB file with the same name as the data source you selected and will set up links to the data.

From there you can develop forms, queries and reports.



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<Doug Klippert@ 7:46 AM

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  Saturday, March 01, 2008 – Permalink –

OLAP Cubes

More dimensions than Star trek


When a company accumulates a great deal of information, it becomes un-wieldy to work with just basic Excel or Access databases.


There is a database concept called on OLAP cube (On-Line Analytical Processing).


This multidimensional collection of data can be thought of as a 3-D pivot table viewed from flat land.


MSDN:
Just What Are Cubes Anyway?
(A Painless Introduction to OLAP Technology)

OLAPReort.com:
What is OLAP


Wikipedia:
OLAP

Wang.se (Wang Sweden) a Swedish software company:

Create an OLAP Cube



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<Doug Klippert@ 7:08 AM

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  Friday, January 26, 2007 – Permalink –

Define Relationships by Keyboard

It's not a drag


If you've played with Access, you know that you can create relationships by dragging fields from one table to another.

There is another way to do it using just the keyboard.

I don't know why you would do it this way, but let's assume you lent your mouse to your brother-in-law for the week-end. (?)


  1. Close any open tables.

  2. Use F11 to switch to the Database window.

  3. Press ALT+T to select the Tools menu, and then press R to open the Relationships window.

  4. If the Show Table dialog box does not appear, press ALT+R to select the Relationships menu, and then press T to open the Show Table dialog box.

  5. In the Show Table dialog box, select the first table that you want to relate, and then press ENTER to add it to the Relationships window.

  6. Repeat step 5 for any other tables you want to relate, and then press ALT+C to close the Show Table dialog box.

  7. Press ALT+R to select the Relationships menu, and then press R to open the Edit Relationships dialog box.

  8. Press ALT+N to open the Create New dialog box.

  9. In the Left Table Name box, select the name of the table that contains the primary key.

  10. In the Right Table Name box, select the name of the table that contains the foreign key.

  11. In the Left Column Name box, select the primary key field, and in the Right Column Name box, select the foreign key field.

  12. Press ENTER.

  13. In the Edit Relationships dialog box, use the arrow keys to make sure that the two columns contain the field names you want.

  14. Press ALT+C to create the relationship.

MSDN.Microsoft.com:
Define relationships by using the keyboard



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<Doug Klippert@ 5:44 AM

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