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Saturday, May 03, 2008 – Permalink –
Sample Queries, Forms, Reports
Examples to part out

This sample queries database contains examples of useful database queries, including the crosstab query, the union query , and the join query

Sample: query topics database

Here are some other sample databases. They are all for Access 2000, but the installed base is predominantly in that format. Access 2000 is also the default format for Access 2002 and 2003.
Sample Access databases that you can download and adapt

Database of Access 2000 sample forms
The sample forms in this database demonstrate a variety of form types and techniques, including how to manipulate data, use controls, and create undo and redo operations.

Some forms include:

Bring a subtotal from a subform to a main form
Create a running sum
Create a stopwatch form
Display line numbers on subform records
Fill current record with data from previous record automatically
Hide the combo box drop-down arrow
Simulate drag-and-drop capabilities

Database of Access 2000 sample reports
The sample reports in this database demonstrate a number of techniques, including how to shade every other row or every nth row in a report, how to create a table of contents or an index for a report, and how to create a top 10 report.

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access
Labels: Forms, Queries, Reports

<Doug Klippert@ 6:15 AM

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Wednesday, February 06, 2008 – Permalink –
Quick Subforms and Subreports
Drag 'em on over

When you need to create a subform or subreport, you probably use the Subform/Subreport tool from the Toolbox to draw where you want to add the control.

You can also create subform and subreports using drag and drop.

Simply open the main form or report in Design view, then drag the appropriate form or report from the Database window to where you want the control created.

Note that you'll still need to set Link Child Fields and Link Master Fields properties on the new control.

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access
Labels: Forms, Reports, Shortcuts

<Doug Klippert@ 7:03 AM

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Saturday, September 01, 2007 – Permalink –
Total Footer
Sum() it up

If you would like to show a total in the footer or each page of a report, you may have a problem. Access does not allow the SUM() function in the footer.

The way around this is to put a SUM() function in an unbound text box in another part of the report.

Choose Properties and set the visible property of the control to No.

In the footer, create another control using the "calculation" text box as the ControlSource.

The Sum() function, as well as the other aggregate (totals) functions can reference only a field and not a control.

From the Microsoft Knowledge base:

How to Sum a Calculation in a Report

How to Display and Total Subtotals from Subreports

How to Print a Group Footer at a Specific Location

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access
Labels: Functions, Reports

<Doug Klippert@ 7:50 AM

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Wednesday, March 07, 2007 – Permalink –
View multiple pages of an Access report
More than one at a time

When you preview an Access report, you may want to see several pages at one time to examine the layout of the report.
You may know that you can do so by choosing View >Pages from the menu bar. However, this technique limits how you view the pages -- you can only view 1, 2, 4, 8, or 12 at a time.

For more control over how the pages are displayed, right-click on the report preview itself, and choose Multiple Pages from the shortcut menu.

The default layout grid is 2 x 3 pages. However, if you click and drag with your mouse, you can select a range of up to 4 x 5 pages.

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access
Labels: Reports

<Doug Klippert@ 6:17 AM

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